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Home My WebLink AboutDSW C&D � mn oP Baby (on, Tnc , A I der S+rcc+ babylon, NV II�Oy Dup ', ( haral" ) Pro pc) s ai JPoY Tiny q e a OoPM � ,1 �; sposa � I RECEIVED I Jw -ems S O v1�Yl d� C To wYI Southold Town clerk A+{n _ O0 C0.«Q w 53LR � M0 'n Ro ad Sou�old, N� I fq-71 �,,. 9 - RECEIVED JUL - 9 2026 Toe., /-,lop.1 Southold Town Clerk C I - r { _-. - 004-W v IN kl. DENIS NONCARROW �° Town Hall, 53095 Main Road TOWN CLERK P.O. Box 1179 REGISTRAR OF VITAL STATISTICS , Southold,New York 11971 MARRIAGE OFFICER ' Q�r Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2026 Bid on C&D Haul and Dispose Bid Opening July 9,2026 2:00 PM two (2)bids received Per Ton Peconic Recycling and Transfer $ 111.00 560 Commerce Road Cutchogue,NY 11935 SStanley Lomangino 631-298-8888 Omni Recycling of Westbury Inc 115.00 +355.00 per load transportation 7 Portland Avenue in WF Trailers Westbury,NY 11590 Anthony Core 516-333-5741 °��SUff01�-cD RFP: Hauling and Disposal of Construction and Demolition Waste a Gyp rn 2 Southold Town Solid Waste Management District o Date: April 1, 2026 4 APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Name of Contractor:.............�.C-�t ic.__. kec(�c4 l ___• _-_____� �� -------•---•---------------------------- 10 �>..........(a.uCaRS3 Years in Business: ____-_._•__________...........___ A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Hauling and Disposal C&D Waste Hauling and Disposal per Ton: L1rVu WOW' e&ter1Mj&e-S B. Subcontractors and Disposal Facility Identification * I I 1 '0-0 Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify proposed service(s): Dispo al Facility (List ame, location, operator, permit holder, and permit number): e �or1i C L y r _ ,0. W Pe d f �� — .e mi r — C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): 1. Contract: ��.1` �111 Yll�1� �......... ..----•........ .................. .. . ..... . Name,Address&Telephone of Contact: Qf%C?L f u p c�k.l Ulf Request for Proposal Page 7 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District o�OoFFOL4, RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District y Date: April 1, 2026 2. Contract:. ---\............... ..... k ...�.`................. - `` ►-----------............ Name, .. .. Address&Teleph�of�\ nt ---------------------------------------------- 3. Contract: 1 .! ! �1�' ..... ............................................... Q � 1 Z,LQ1J .......... ..... •--..•. Name,Address &Telephone of Contact: D. Have you ever failed to complete work awarded to you? If so, state where and why (to be completed by Contractor and for all Subcontractors): /JD E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all&o4AW SSub 1. Local Government:___..-rb(R6n_...._.6) .... . +.... _v Name,Address&Telephone of Contact: J111 XP lJ 2. Local Government: . ...........� . .. .................0 ..... .... .... ... Name, Address &Telephone of Contact: ( CE::� Alt 1r-��-1 zlinn � F. Comments or Clarifications (attach additional pages if necessary): Request for Proposal Page 8 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District o�OSUfF01kCOG RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District y , Date: April 1, 2026 G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of Contractor's qualifications. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is absolutely necessary that this information be furnished.) Legal NameofContractor: Pecon I'C Re��'( Type of Business (Corporation, Partnership, Individual): l L—C— State of Incorporation (if applicable): KeLo ti o � K. Wr Principal Address of Business: 0 Phone Number: I.f. Qf � ....�. $. ....................................................................................................... Namesof Corporate Officers,Partners,orindividuals: �n rn Authorized Signature: Printed Name Above_ V1 le, I��U7Cj Title: Date: Witness (Signature): ��kQ�k Printed Name Above: ' _ Title: Date: CIO Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District - �O�QgUFFOL/r�o G RFP: Hauling and Disposal of Construction and Demolition Waste o s� Southold Town Solid Waste Management District Date: April 1, 2026 APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Name of Contractor:.._ n .... 1na ................................. ,J Years in Business:......�.1......_.._.. A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Hauling and Disposal -1- ass C&D Waste Hauling and Disposal per Ton: -�, Lo-w j -fir—,,? I A W r-f r-"UtlS B. Subcontractors and Disposal Facility Identification Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify proposed service(s): _ r - -i - 7 Far 1P-'+ 91nb�j1C)r)jK1y1LLQH I> P Lnn& i1 Permits 1010cl Disposal Facility (List nam to ation, operator, permit holder, and permit number): l i tl n - A I AM -ET J r 1?��l I (�1r�99 C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): 1. Contract:......1.Q.wy)...&C..H . ... ...Yard....Was"1).......................................................... Name,Address&Telephone of Contact: Request for Proposal Page 7 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District o��S11FFUI/r RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District y x Date: April 1, 2026 �y �aoN- 2. Contract:.,Tc ..c. ._- jY111�"JYl T(�r� �(�IS�G --••........................................•-----•-----• Name, Te Address& lephone ofContat ---------------------------------------------------- ,-- 3. Contract:..ToC7J'C�.. d ....I�..Y4.. m .. ........................................................................ Name,Address &Telephone o Contact: D. Have you ever failed to complete work awarded to you? if so, state where and why (to be completed by Contractor and for all Subcontractors): ( E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all Subcontractors): 1. Local Govern ment:,---�,Qrwn... P.Her ,s ...Yt�: J--- Name,Address&Telephone of Contact: c �ri— - e1 l��rd Ala 2. Local Government:.TDwn 3�--.............. ---------------------------------•------•---•------------------•---------•---------------•-•---••--------- Name, Address &Telephone of Contact: 11 aC \/-\ G 3 0 3 'd)- -T 519 F. Comments or Clarifications (attach additional pages if necessary): Request for Proposal Page 8 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste ��° Gyp Southold Town Solid Waste Management District Date: April 1, 2026 �y • �� G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of Contractor's qualifica ' ns. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is absolutely necessary that this information be furnished.) Legal Nameof Contractor: \ Type of Business (Corporation, Partnership, Individ6 ): State of Incorporation (if applicable): Principal Address of Business: 11H Al d Phone Number:... (0..L —1.�� '.. -----....... Names of Corporate Officers, Partners,or Individuals: An+hn s E. f o►�rP� - Preys m-� Authorized Signature: Printed Name Above: ................ Title: Date: Witness (Signature): 6, Printed Name Above:..&rci ��v ✓......................................./ Title: �5�'� Date: - / V/z6 Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District ��O�Qg�FF01�-�pGy o � 0 N Z 'jjpl � �a0 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT REQUEST FOR PROPOSAL Hauling and Disposal of Construction and Demolition Waste Date: June 1, 2026 The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and disposal services. The services include, but are not limited to, a) hauling approximately five thousand five hundred (5,500)tons of C&D Waste annually from the Southold Town Solid Waste Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility. Hours of Operation SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:00 pm, except holidays which are as follows: TABLE 1 HOLIDAY II CLOSED DATE New Years Day January 1 Martin Luther King, Jr., Day Varies Presidents Day Varies Easter Sunday Varies Memorial Day Varies Juneteenth June 19 Independence Day July 4 Labor Day Varies Columbus Day Varies Election Day Varies Veterans Day November 11 Thanksqivinq Eve (Closes Varies 12 NOON Thanksgiving Day Varies Christmas Eve (Closes 12 December 24 NOON Christmas Day December 25 New Year's Eve (Closes 12 December 31 NOON Request for Proposal Page 1 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District oSufFo4e,aZ RFP: Hauling and Disposal of Construction and Demolition Waste o Southold Town Solid Waste Management District o Date: June 1, 2026 y�jpl �ao� 1.0 SCOPE OF SERVICES AND CONTRACT REQUIREMENTS A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years, renewable individually. The term begins on or around August 10, 2026, and concludes on or around August 5, 2031 (unless.an option year is enacted). B. The contract may contain a provision providing for defaults in the service of the contract. A thirty day (30-day) notice will be given to cure all defaults in the service of the contract or an option of termination will be used. C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis in accordance with the Consumer Price Index or other such adjustment. D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D Waste designated for transportation during the working day, or to otherwise store the C&D Waste at SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS and report any trailer damage to onsite SWTS representatives before leaving SWTS with the respective trailer. The Town will not accept responsibility for unreported trailer damage once the trailer leaves SWTS. E. The Town will provide a vehicle to move trailers only(empty and full)between the designated loading and storage areas. at SWTS. Trailer hookups or attachments shall be consistent with the vehicle provided by the Town. Proposals received in response to this RFP that include use of roll-off containers must include provisions for moving such containers on the SWTS site as the Town does not own any vehicle capable of moving roll-off containers. F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's tractor to the loaded trailer at SWTS. The Contractor is solely responsible for: a) any cleanup costs for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected with operations, transport, or unloading. Further, the Contractor shall take title to and ownership of the C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases, or remediation activities, and d)_any fees or fines connected with the Disposal Facility's operations. G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste Operation Plans when applicable. H. Contractor and any of their subcontractors must comply with all rules and regulations established by local, state and federal laws. The Contractor shall be responsible for all permits required to provide this service. I. The Town reserves the right to close SWTS during extreme adverse weather conditions or emergency situations. Request for Proposal Page 2 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District �o�OgUFFO�kcOG$� RFP: Hauling and Disposal of Construction and Demolition Waste Can Southold Town Solid Waste Management District Date: June 1, 2026 J. Contractor shall designate a contact person or persons and provide telephone number where the designated contact(s) can be reached at all times, including holidays and weekends. The designated contact(s) must have the capability and authority to review the weekly progress, to provide extra trailers on busy waste days, and to resolve or report any type of complaint. All communications must be conducted with courtesy and respect. K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities upon execution of the contract with the Town. L. Contractor shall not sublet or assign this contract in whole or part without the written authorization by the Town. M.A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used for final disposal. 0. The Disposal Facility used under this contract must be and remain in compliance with all state and federal laws, and regulatory agencies. P. Contractor shall not discriminate against any person because of race, sex, sexual orientation, age, color, religion, or national origin. Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents, and employees from and against any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and attorney's fees incident to any work done in the performance of the contract arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful or negligent act or omission of the Town, its officers, agents and employees. R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits granted by the contract) and promptly pay all taxes, fees and other documents required by the State of New York or Suffolk County. S. Contractor shall at all times during the contract maintain in full force and effect Workers Compensation including Employers Liability, Commercial General Liability including products and completed operations, specific contractual coverage to this agreement, Commercial Automobile Liability all through insurance carriers licensed in the State of New York, with an AM Best financial rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form listing the County as an additional insured, and with the notification of cancellation provision to be amended to read "shall provide 30 days written notice should coverage be cancelled or having sustained a material change in coverage ." For purpose of the contract, the Contractor shall carry the following types of insurance at a minimum of the limits specified below: a. Workers Compensation - Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b. Commercial General Liability Bodily Injury $1,000,000 each occurrence/ $3,000,000/Annual Request for Proposal Page 3 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District ?�l�nF SOUIjPk\. (�a RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Date: June 1, 2026 Aggregate /Property Damage $1,000,000 each occurrence/$3,000,000 Annual Aggregate c. Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence /Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability-following form minimum coverage$3,000,000 each occurrence The above coverage may be provided by the Contractor's parent corporation. 2.0 SELECTION PROCESS 2.1. EVALUATION A. All prospective contractors to visit the SWTS prior to the Proposal due date. 8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel and expertise to review the Proposals or contract and make recommendations . C. A Proposal may be eliminated from consideration for failure to comply completely with one or more of the requirements, depending on their critical nature. The Town reserves the right to reject any or all Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any manner, consistent with law, or deemed to be in the best interest of the residents of the Town of Southold. All Proposals become the property of the Town and will not be returned. D. In evaluating Proposals, the Town-will consider the qualifications and experience of the contractors. In addition, the Town will consider whether or not the Proposals comply with the prescribed Proposal requirements and such data as may be requested. E. The Town may conduct such investigations as necessary to establish the responsibility, qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the work in accordance with the contract documents. 2.2 FACTORS OF EVALUATION A. The following criteria will be used to evaluate the Proposals: a. Completeness of information requested b. References and reputation of Contractor c. Quality and capability of organization d. Project approach e. Suitability of disposal facility (as applicable) f. Cost g. Contract terms and conditions Please note: The above order of criteria does not imply an order of importance. Request for Proposal Page 4 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District o�osuf>:ot�-�o� RFP: Hauling and Disposal of Construction and Demolition Waste y z Southold Town Solid Waste Management District oy • �� 0 Date: June 1, 2026 The Town may select two or more Contractors on the basis of the aforementioned factors and request interviews to discuss in detail the project approach and services to be provided prior to making an award pursuant to this RFP. The interview and the information obtained at that time will become as binding as the information in the Proposal and shall be used to make the final determination of the Contractor. 3.0 FINAL AWARD A.The Town reserves the right to reject any or all offers and discontinue the proposal process without obligation or liability to any potential Contractor, or reject any or all Proposals, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and evaluation, to lack the capabilities to adequately provide the services requested. The Town may also reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the residents of Southold Town to make an award to the Contractor. The Town also reserves the right to waive all informalities, including price or approach, and to negotiate contract terms with the Contractor deemed to be most suitable for the work required. If the contract is to be awarded, the Town will award the contract to the Contractor with the greatest overall benefit to the Town. B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the contract on the basis of initial offers received, without discussions or requests for best and final offers. 4.0 INSTRUCTIONS TO BIDDERS A. Please complete Appendix A and submit it to: Denis Noncarrow Southold Town Clerk PO Box 1179 53095 Main Road Southold, NY 22971 Proposals are due no later than 2:00 pm on July 9. 2026 at which time they will be opened and read aloud in public. Proposals received after this due date and time will be considered late and non-responsive. The Town anticipates awarding the contract during a regularly scheduled Town Board meeting in July, 2026. B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and identified as: "Proposal for C&D Waste Hauling and Disposal." C. All Proposals shall contain explicit assurance that all Scope of Services and Contract Requirements contained within this RFP will be met (see Section 1.0). . Request for Proposal Page 5 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District �o��gUffOlK�oG RFP: Hauling and Disposal of Construction and Demolition Waste H Southold Town Solid Waste Management District Date: June 1, 2026 l ` D. Contractor will provide a rate, as in "price per ton", to transport approximately five thousand five hundred (5,500)tons of C&D Waste per year from SWTS (see Figure 1) to a permitted and regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility. E. Any exemptions to the conditions or specifications required by this RFP shall be explicitly listed in Appendix 1, Section F. F. Contractor's Proposal shall contain the following items ("a" through "e") in the order presented herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However, exceptions to any conditions may be submitted as alternatives to the base Proposal. a. Letter of Introduction: The letter of introduction shall briefly describe the services that the Contractor is proposing and any special exceptions or additions to the program as described. The letter should be signed by a representative capable of binding the company to a contractual obligation. b. Description of Firm: This section should describe the company including (at a minimum) its location, number of offices corporately, length of time in business (both corporately and for the actual office which will complete the work), corporate structure, number of employees, and relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the same information should be provided for all subcontractors. The description of the disposal facility should be included here and include (at a minimum) the name of facility, operator, permit number, date facility began operations, estimated date of closure, tons per day received, brief description of the liner system, and one way distance from the Town. c. Contractor Qualifications: This section should provide descriptions of the firm's qualifications to complete the work as proposed. At a minimum, this section should include a description of why this firm is uniquely qualified to complete the work and descriptions of at least three (3) projects for which the firm is providing similar services. Long Island references are preferred, but not mandatory. The descriptions should provide information on the type of project, equipment and personnel required; location and contact; contract amount; and, any unusual services provided to the customer that may be of interest to the Town. In addition, at least three (3) references should be provided with project name, contact person, phone number, address and relationship to the firm. If any subcontractors are to be used, they must also provide information on their qualifications in similar detail. d. Project Approach: This section should provide a description of the services offered and the personnel and equipment requirements. e. Contractor's Qualification Statement: The Contractor shall complete the form provided in Appendix 1. Appendix 1 shall also be completed for each subcontractor. Request for Proposal Page 6 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District OMNI RECYCLING OF BABYLON, INC. 114 ALDER STREET WEST BABYLON,NEW YORK 11704 631-694-1694 July 9, 2026 VIA HAND DELIVERY Southold Town Clerk Attn: Denis Noncarrow 53095 Main Road Southold,NY 11971 RE: Omni Recycling of Babylon, Inc. for the Hauling and Disposal of Construction and Demolition Waste by the Southold Town Solid Waste Management District Dear Denis Noncarrow: We have signed, sealed and notarized the provided Certificate of Non-Collusive Bidding, Iran Divestment Act Compliance form and added Sexual Harassment Prevention Training form as required pursuant to New York State Labor Law §201(g). Please also find enclosed all required insurance documentation. In addition, we have included all said bidding documents in our package which constitutes a complete bid submission. If we are the lowest bidder, an award to Omni Recycling of Babb Ion. is undisputable. Thank you for your cooperation,time and consideration.to our proposal and we hope to be your service provider in the coming years. If you have any questions,please call my office at 516-997-2700. Again, thank you. ZAn ely, AEC:kmw Core Encls.: President OMNIREC-01 RFOERST FACOROW DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 7/2/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER N%JJ CT Jllhan Capella Insight Companies Inc. 225 Old Country Road (A/C,No,EXt):(631)393-0500 (A/C,No):(631)393-0505 North Wing ADD"RIEss:jcapeila@insightins.com Melville,NY 11747 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Navigators Insurance Company 42307 INSURED INSURER B:Hartford Fire Insurance Co. 19682 Omni Recycling of Babylon,Inc INSURER C:The Travelers Indemni Co 25658 114 Alder Street INSURER D: West Babylon,NY 11704 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRTYPE OF INSURANCE ADDDL SUBR WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR X NY26NP3ZONS9LIV 4/1/2026 411120 77 DAMAGE TO RENTED occu a occurrence) $ 326,000 X Contractual Liab. MED EXP An one person) $ 25,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 JECT � LOC PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY[XI OTHER: - Ded $ 0 B AUTOMOBILE LIABILITY EOaBINEDSINGLELIMIT $ 1,000,000 ccent X ANY AUTO 12CSES98203 4/1/2026 4/1/2027 BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS VyN p BODILY INJURY Per accident $ X AUTOS ONLY X AUTOE ONLY PPeOr accldent AMAGE $ $ C UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 X EXCESS LIAR CLAIMS-MADE EX-C7951151-26-NF 4/1/2026 4/1/2027 AGGREGATE $ 10,000,000 X I DED RETENTION$ 0 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ST TE ER ANY EXCLUDED?ECUTIVE ❑ N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101 Additional Remarks Schedule,may be attached if more space Is required) RPM Town Solid Waste Management District C&b Town of Southold,its officers,agents,employees,and Suffolk County are included as additional insureds. SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Southold Town Solid Waste Management District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 ACCORDANCE WITH THE POLICY PROVISIONS. Southold Town Clerk 53095 Main Road Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD - AGENCY CUSTOMER ID:OMNIREC-01 RFOERST LOC#: 1 ACOOR 0" ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Insi ht Com anies Inc. Omni Rec clingg of Babylon,Inc 9 P 114 Aider treet POLICY NUMBER West Babylon,NY 11704 SEE PAGE 1 CARRIER NAIC CODE EE PAGE 1 SEE P 1 EFFECnVE DATE:SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance Description of Operations/Locations/Vehicles: The Additional Insured and/or Waiver of Subrogation if shown on this certificate are added provided this status is required by a written and executed contract. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD NYSI F New York State Insurance Fund PO Box 66699,Albany,NY 12206 1 nysif.com CERTIFICATE OF WORKERS' COMPENSATION INSURANCE "A A^A^ 113285503 ti ACRISURE WORKERS COMPENSATION INSURANCE SOLUTIONS LLC Q ED .' 90 S RIDGE STREET RYE BROOK NY 10573 SCAN TO VALIDATE AND SUBSCRIBE POLICYHOLDER CERTIFICATE HOLDER OMNI RECYCLING OF BABYLON INC SOUTHOLD TOWN SOLID WASTE MGMT 114 ALDER STREET DISTRICT, SOUTHOLD TOWN CLERK WEST BABYLON NY 11704 53095 MAIN ROAD SOUTHOLD NY 11971 POLICY NUMBER CERTIFICATE NUMBER POLICY PERIOD DATE G2517 030-9 348911 07/01/2026 TO 07/01/2027 7/1/2026 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 2517 030-9, COVERING THE ENTIRE OBLIGATION OF THIS POLICYHOLDER FOR WORKERS' COMPENSATION UNDER THE NEW YORK WORKERS' COMPENSATION LAW WITH RESPECT TO ALL OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW. IF YOU WISH TO RECEIVE NOTIFICATIONS REGARDING SAID POLICY,INCLUDING ANY NOTIFICATION OF CANCELLATIONS, OR TO VALIDATE THIS CERTIFICATE,VISIT OUR WEBSITE AT HTTPS://WWW.NYSIF.COM/CERT/CERTVAL.ASP.THE NEW YORK STATE INSURANCE FUND IS NOT LIABLE IN THE EVENT OF FAILURE TO GIVE SUCH NOTIFICATIONS. THE POLICY INCLUDES A WAIVER OF SUBROGATION ENDORSEMENT UNDER WHICH NYSIF AGREES TO WAIVE ITS RIGHT OF SUBROGATION TO BRING AN ACTION AGAINST THE CERTIFICATE HOLDER TO RECOVER AMOUNTS WE PAID IN WORKERS'COMPENSATION AND/OR MEDICAL BENEFITS TO OR ON BEHALF OF AN EMPLOYEE OF OUR INSURED IN THE EVENT THAT, PRIOR TO THE DATE OF THE ACCIDENT, THE CERTIFICATE HOLDER HAS ENTERED INTO A WRITTEN CONTRACT WITH OUR INSURED THAT REQUIRES THAT SUCH RIGHT OF SUBROGATION BE WAIVED. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS. NO RIGHTS NOR INSURANCE COVERAGE UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY. NEW YORK STAT SUR NCE FUND DIRECTOR,INSURANCE FUND UNDERWRITING VALIDATION NUMBER: 380591511 U-26.3 STATEMENT OF NON-COLLUSION By submission of this bid proposal, the bidder certifies that he/she is complying with Section 103-d of the General Municipal Law. Section 103-d of the General Municipal i.aw reads as follows: "103-d.Statement of non-collusion in bids and proposals to political subdivision of the state.Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency, or official thereof where competitive bidding Is required by statute, rule, regulation or local law, for work or services performed, to be performed, or goods sold or to be sold, shall contain the following statement subscribed by the bidder and E affirmed by such bidder as true under the penalties of perjury; Non-collusive bidding certification. (a) By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in the case f of a joint bid each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief: (1)The prices in this bid have been arrived at Independently without collusion,consultation, communication,or agreement,for the purpose of restricting competition,as to any matter relating to such prices with any other bidder or with any competitor; (2)unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other bidder or to any competitor;and `( (3)No attempt has been made or will be made by the bidder to induce any other person,partnership or I corporation to submit or not to submit a bid for the purpose of restricting competition. (b)A bid shall not be considered for award nor shall any award be made where(a)(1),(2),and (3)above have not been complied with;provided, however that if in any case the bidder cannot make the foregoing certification,the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons. Where (a)(1),(2),and(3)above have not been complied with,the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision,public department,agency or official thereof to which the bid is made,or his/her designee,determines that such disclosure was not made for the purpose of restricting competition. r The fact that the bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items,or(c) has sold the same items to other customers at the same prices being bid, does not constitute,.without more, a disclosure within the i meaning of sub-paragraph one(a). Any bid hereafter made to any political subdivision of the state,or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed, or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation or local law, and where such bid contains the certification referred to in subdiv' ' fthe-seW a de ed to have been authorized by the board of directors of the bidder,and such thorization shall be de WN include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as a act an deed of th corporation." ; E , are, amn i u o i nature Print Name Firm NameIli Y C pre<;' N� IPoH Title Address SEXUAL HARASSMENT PREVENTION TRAINING SECTION 201G OF LABOR LAW: "By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law" Anfl r- Printed Name O ignature (Indicates having read and implemented the aforementioned.) Sworn to before me this rday of 20 ` o Notary Public: KELLIANNE WILBERT NOTARY PUBLIC,STATE OF NEW YORK Registration No.OIWI0035026 Qualified in Suffolk County Commission Expires March 19,2029 CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT As a result of the Iran Divestment Act of 2012 (the "Act"), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law(SFL)§165-a and New York General Municipal Law§103-g,both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (O(iS) will be developing a list of"persons" who are engaged in "investment activities In Iran" (both are defined terms in the law) (the "Prohibited Entities List").Pursuant to SFL§165-a(3)(b),the initial list is expected to be Issued no later than 120 days after the Act's effective date at winch time it will be posted on the OGS website. i By submitting a proposal in response to this solicitation or by assuming the responsibility of a Contract awarded i r hereunder,each Vendor/Contractor,any person signing on behalf of any Vendor/Contractor and any assignee or ! subcontractor and,in the case of a joint bid,each party thereto,certifies,under penalty of perjury,that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each vendor/Contractor and any subcontractor or assignee is not Identified on the Prohibited Entities List created pursuant to SFL§165-a(3)(b). f Additionally, Vendor/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Vendor/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that It Is not included on the Prohibited Entities List. During the term of the Contract, should the School District receive information that a Vendor/Contractor is in violation of the above-referenced certification, the School District will offer the person or entity an opportunity to respand. if the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment.which is in violation of the Act within 90 days after the determination of such violation, then the School District shall take such action as may be appropriate Including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Vendor/Contractor in default. The School District reserves the right to reject any proposal or request for assignment for a Vendor/Contractor that appears on the j Prohibited Entitles List prior to the award of a contract and to pursue a responsibility review with respect to any } Vendor/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List. i 1, 'Ar+�)Ofl\j E. Ca[z being nduly sworn, deposes and says that he/she is the � �i txt' of therjmni(�F'uIr°1i Pri AA",i� :En%rporatIon and that neither the Vendor/Contractor nor any proposed subcontractor is i entifled on the Entiti i i SIGNED SWORN to before me this day of J 20 q i ! Notary Public: KELLIANNE WILBERT NOTARY PUBLIC,STATE OF NEW YORK Registration No.01WI0035026 Qualified in Suffolk County Commission Expires March 19,2029 o��gOFFO(��o 0 Gy< V! Z SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT REQUEST FOR PROPOSAL Hauling and Disposal of Construction and Demolition Waste Date: June 1, 2026 The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and disposal services. The services include, but are not limited to, a) hauling approximately five thousand five hundred (5,500) tons of C&D Waste annually from the Southold Town Solid Waste Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility. Hours of Operation SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:00 pm, except holidays which are as follows: TABLE 1 HOLIDAY II CLOSED DATE New Years Day January 1 Martin Luther King, Jr., Day Varies Presidents Day Varies Easter Sunday Varies Memorial Day Varies Juneteenth June 19 Independence Day July 4 Labor Day Varies Columbus Day Varies Election Day Varies Veterans Day November 11 Thanksgivinq Eve (Closes Varies 12 NOON Thanksgiving Day Varies Christmas Eve (Closes 12 December 24 NOON Christmas Day December 25 New Year's Eve (Closes 12 December 31 NOON Request for Proposal Page 1 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District ~�o��g11fF0(,t�oGy RFP: Hauling and Disposal of Construction and Demolition Waste o Southold Town Solid Waste Management District o • Date: June 1, 2026 1.0 SCOPE OF SERVICES AND CONTRACT REQUIREMENTS A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years, renewable individually. The'term begins on or around August 10, 2026, and concludes on or around August 5, 2031 (unless an option year is enacted). B. The contract may contain a provision providing for defaults in the service of the contract. A thirty day (30-day) notice will be given to cure all defaults in the service of the contract or an option of termination will be used. C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis in accordance with the Consumer Price Index or other such adjustment. D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D Waste designated for transportation during the working day, or to otherwise store the C&D Waste at SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS and report any trailer damage to onsite SWTS representatives before leaving SWTS with the respective trailer. The Town will not accept responsibility for unreported trailer damage once the trailer leaves SWTS. E. The Town will provide a vehicle to move trailers only(empty and full) between the designated loading and storage areas at SWTS. Trailer hookups or attachments shall be consistent with the vehicle provided by the Town. Proposals received in response to this RFP that include use of roll-off containers must include provisions for moving such containers on the SWTS site as the Town does not own any vehicle capable of moving roll-off containers. F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's tractor to the loaded trailer at SWTS. The Contractor is solely responsible for: a) any cleanup costs for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected with operations, transport, or unloading. Further, the Contractor shall take title to and ownership of the C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases, or remediation activities, and d) any fees or fines connected with the Disposal Facility's operations. G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste Operation Plans when applicable. H. Contractor and any of their subcontractors must comply with all rules and regulations established by local, state and federal laws. The Contractor shall be responsible for all permits required to provide this service. I. The Town reserves the right to close SWTS during extreme adverse weather conditions or emergency situations. Request for Proposal Page 2 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District _ �o�0S11FFOL,��OG RFP: Hauling and Disposal of Construction and Demolition Waste H z Southold Town Solid Waste Management District oy • o�� Date: June 1, 2026 J. Contractor shall designate a contact person or persons and provide telephone number where the designated contact(s) can be reached at all times, including holidays and weekends. The designated contact(s) must have the capability and authority to review the weekly progress, to provide extra trailers on busy waste days, and to resolve or report any type of complaint. All communications must be conducted with courtesy and respect. K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities upon execution of the contract with the Town. L. Contractor shall not sublet or assign this contract in whole or part without the written authorization by the Town. M.A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used for final disposal. 0. The Disposal Facility used under this contract must be and remain in compliance with all state and federal laws, and regulatory agencies. P. Contractor shall not discriminate against any person because of race, sex, sexual orientation, age, color, religion, or national origin. Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents, and employees from and against any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and attorney's fees incident to any work done in the performance of the contract arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful or negligent act or omission of the Town, its officers, agents and employees. R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits granted by the contract) and promptly pay all taxes, fees and other documents required by the State of New York or Suffolk County. S. Contractor shall at all times during the contract maintain in full force and effect Workers Compensation including Employers Liability, Commercial General Liability including. products and completed operations, specific contractual coverage to this agreement, Commercial Automobile Liability all through insurance carriers licensed in the State of New York, with an AM Best financial rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form listing the County as an additional insured, and with the notification of cancellation provision to be amended to read "shall provide 30 days written notice should coverage be cancelled or having sustained a material change in coverage ." For purpose of the contract, the Contractor shall carry the following types of insurance at a minimum of the limits specified below: a. Workers Compensation - Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b. Commercial General Liability- Bodily Injury $1,000,000 each occurrence/ $3,000,000/Annual Request for Proposal Page 3 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District RFP: Haulingand Disposal of Construction and Demolition Waste ;6)w P u,;. Southold Town Solid Waste Management District Date: June 1, 2026 Aggregate /Property Damage $1,000,000 each occurrence/$3,000,000 Annual Aggregate c. Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence /Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability-following form minimum coverage$3,000,000 each occurrence The above coverage may be provided by the Contractor's parent corporation. 2.0 SELECTION PROCESS 2.1. EVALUATION A. All prospective contractors to visit the SWTS prior to the Proposal due date. 8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel and expertise to review the Proposals or contract and make recommendations . C. A Proposal may be eliminated from consideration for failure to comply completely with one or more of the requirements, depending on their critical nature. The Town reserves the right to reject any or all Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any manner, consistent with law, or deemed to be in the best interest of the residents of the Town of Southold. All Proposals become the property of the Town and will not be returned. D. In evaluating Proposals, the Town will consider the qualifications and experience of the contractors. In addition, the Town will consider whether or not the Proposals comply with the prescribed Proposal requirements and such data as may be requested. E. The Town may conduct such investigations as necessary to establish the responsibility, qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the work in accordance with the contract documents. 2.2 FACTORS OF EVALUATION A. The following criteria will be used to evaluate the Proposals: a. Completeness of information requested b. References and reputation of Contractor c. Quality and capability of organization d. Project approach e. Suitability of disposal facility (as applicable) f. Cost g. Contract terms and conditions Please note: The above order of criteria does not imply an order of importance. Request for Proposal Page 4 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District - °��S11ffOl,��oG y RFP: Hauling and Disposal of Construction and Demolition Waste H z Southold Town Solid Waste Management District o • Date: June 1, 2026 The Town may select two or more Contractors on the basis of the aforementioned factors and request interviews to discuss in detail the project approach and services to be provided prior to making an award pursuant to this RFP. The interview and the information obtained at that time will become as binding as the information in the Proposal and shall be used to make the final determination of the Contractor. 3.0 FINAL AWARD A.The Town reserves the right to reject any or all offers and discontinue the proposal process without obligation or liability to any potential Contractor, or reject any or all Proposals, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and evaluation, to lack the capabilities to adequately provide the services requested. The Town may also reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the residents of Southold Town to make an award to the Contractor. The Town also reserves the right to waive all informalities, including price or approach, and to negotiate contract terms with the Contractor deemed to be most suitable for the work required. If the contract is to be awarded, the Town will award the contract to the Contractor with the greatest overall benefit to the Town. B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the contract on the basis of initial offers received, without discussions or requests for best and final offers. 4.0 INSTRUCTIONS TO BIDDERS A. Please complete Appendix A and submit it to: Denis Noncarrow Southold Town Clerk PO Box 1179 53095 Main Road Southold, NY 11971 Proposals are due no later than 2:00 pm on July 9, 2026 at which time they will be opened and read aloud in public. Proposals received after this due date and time will be considered late and non-responsive. The Town anticipates awarding the contract during a regularly scheduled Town Board meeting in July, 2026. B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and identified as: "Proposal for C&D Waste Hauling and Disposal." C. All Proposals shall contain explicit assurance that' all Scope of Services and Contract Requirements contained within this RFP will be met (see Section 1.0). . Request for Proposal Page 5 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District . o�Og11FF0(,tcoG RFP: Hauling and Disposal of Construction and Demolition Waste y z Southold Town Solid Waste Management District �y • o�� Date: June 1, 2026 D. Contractor will provide a rate, as in "price per ton", to transport approximately five thousand five hundred (5,500) tons of C&D Waste per year from SWTS (see Figure 1) to a permitted and regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility. E. Any exemptions to the conditions or specifications required by this RFP shall be explicitly listed in Appendix 1, Section F. F. Contractor's Proposal shall contain the following items ("a" through "e") in the order presented herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However, exceptions to any conditions may be submitted as alternatives to the base Proposal. a. Letter of Introduction: The letter of introduction shall briefly describe the services that the Contractor is proposing and any special exceptions or additions to the program as described. The letter should be signed by a representative capable of binding the company to a contractual obligation. b. Description of Firm: This section should describe the company including (at a minimum) its location, number of offices corporately, length of time in business (both corporately and for the actual office which will complete the work), corporate structure, number of employees, and relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the same information should be provided for all subcontractors. The description of the disposal facility should be included here and include (at a minimum) the name of facility, operator, permit number, date facility began operations, estimated date of closure, tons per day received, brief description of the liner system, and one way distance from the Town. c. Contractor Qualifications: This section should provide descriptions of the firm's qualifications to complete the work as proposed. At a minimum, this section should include a description of why this firm is uniquely qualified to complete the work and descriptions of at least three (3) projects for which the firm is providing similar services. Long Island references are preferred, but not mandatory. The descriptions should provide information on the type of project, equipment and personnel required; location and contact; contract amount; and, any unusual services provided to the customer that may be of interest to the Town. In addition, at least three (3) references should be provided with project name, contact person, phone number, address and relationship to the firm. If any subcontractors are to be used, they must also provide information on their qualifications in similar detail. d. Project Approach: This section should provide a description of the services offered and the personnel and equipment requirements. e. Contractor's Qualification Statement: The Contractor shall complete the form provided in Appendix 1. Appendix 1 shall also be completed for each subcontractor. Request for Proposal Page 6 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District Description of Firm Omni Recycling of Babylon, Inc. ("Omni") has been in business since 1995. Omni operates the transfer station located at 114 Alder Street, West Babylon,NY 11704. Omni accepts and processes materials such as MSW, C&D Debris, Yard Waste, and Recyclables. Omni also provides various trucking services to municipalities for transportation of such material to Omni's transfer station. Omni is a corporation with approximately 60 employees and runs its operations out of the same location in West Babylon where its transfer station is located. Although Omni would strive to complete all of the transfer activities itself, it may at times utilize a sub-contract to ensure prompt transportation of material. Those subcontractors would be Angels Above Trucking and Transport3 Cachorros Corp. After accepting and processing the C&D Debris in West Babylon, Omni would have the material transported to Waste Management's Fairless Landfill, Permit No 101699, in Morrisville PA. A Copy of said Permit is enclosed with pertinent information. Omni's Designated Contact: Brian Nohs, GM (0): (631) 694-1694 (C): (631) 624-3869 Contractor Qualifications Omni Recycling of Babylon, Inc. ("Omni") is fully capable of performing the work under this bid. Omni currently provides similar services for Yard Waste transportation for the Towns of Hempstead, Smithtown, Huntington and Oyster Bay. Omni uses tractor-trailers to move the yard waste from the Towns to Omni's transfer station in West Babylon. Omni also currently transports MSW from the Town of Southold to ReWorld in West Babylon, pursuant to an Inter-Municipal Agreement between the Town of Southold and the Town of Babylon. Here are some similar municipal projects of Omni to the current bid: Project: Town of Southold/Town of Babylon IMA Equipment: Tractor-Trailers Material: MSW Town Contact: Natalie Caputo (631) 422-7693 Approx Annual Contract Amount: $250,000 Project: Town of Smithtown Equipment: Tractor-Trailers Material: Yard Waste Town Contact: Cathleen Falk—(631) 360-7514 Approx Annual Contract Amount: $850,000 Project: Town of Oyster Bay Equipment: Tractor-Trailers Material: Yard Waste Town Contact: Tom Licata Approx Annual Contract Amount: $850,000—(516) 677-5935 Project: Town of Hempstead Equipment: Tractor-Trailers Material: Yard Waste Town Contact: Sandra Matthews Approx Annual Contract Amount: $1,750,000—(516) 378-4210 ext. 6314 Project Approach Omni Recycling of Babylon, Inc. ("Omni")would stage 2-3 100-yard trailers at the Town of Southold's site for pre-loading of C&D Debris. Omni would then use tractors to swap empty trailers for full trailers as needed and bring the trailer to Omni's transfer station facility at 114 Alder Street, West Babylon,NY for processing and then ultimate disposal. Ntr RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District A Date: April 1, 2026 �Q . a APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Name of Contractor:: . ?S. � 1 60. t�S____.. C®c , i Years in Business: A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Hauling and Disposal C&D Waste Hauling and Disposal per Ton: B. Subcontractors and Disposal Facility Identification Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify proposed service s): +ten; C S ! Disposal Facility (List name, locati n, ope ator, permit holder, and permit number): c 1" b t C ' r LLES4 bUQ11- C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): �r • 1. Contract:-S. o"'1n' C+C.?`C�c� -`al oo /14 �1(06 u1� it ----St' Name,Address&Telephone of Contact: Request for Proposal Page 7 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District : :. Date: April 1, 2026 Q ' G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of . Contractor's qualifications. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is absolutely necessary that this information be furnished.) Legal NameofContractor:�� Type of Business (Corporation, Partnership, Individual): r o State of Incorporation (if applicable): Principal Address of Business: 32 S1kWcr( v Q Phone Number:. ..`2.16 .lek .91.CI ................................................................................................................. Names of Corporate Officers,Pa ners,or Individua ' w'- -k-ei V-ftv eL Authorized Signature: i Printed Name Above: c�a�u�r �___ ......f__4®-rEZ__________________ Title: �c Date: 77' Witness (Signature):�� Printed Name Above: ..............................•.......................................................... nn Title:C,,VhP-,ftL t,4,JA(1VL Date: 7/7 lZ6.7,C Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste© Southold Town Solid Waste Management District a: Date: April 1, 2026 `'y 'w' , ........... 2. Contract: M C�;,�► O{ WE (f� v Name, Address&Telephone of Contact:-------—------------------- ------------------------ ,-- LO Puri �� i r 59d S r 333- 41 3. Contract: Name,Address &Telephone of Contact: D. Have you ever failed to complete work awarded to you? If so, state where and why (to be competed by Contractor and for all Subcontractors): E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all Subcontractors): 1. Local Government: ...------•-------------------------------------------------------------------------------- .------------------------------------------------------ .... Name,Address&Telephone of Contact: 2. Local Government: Name, Address &Telephone of Contact: F. Comments or Clarif'cations (attach additional pages if nece sary): o Ort CAS , er a o Df' ' to I r (M cis Request for Proposal Page S of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District,: Date: April 1, 2026 APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Name of Contractor: I iis____a.,56o,;- rru" &kk sons fkc q � --------------•--------------------------.........---------..... Yearsin Business:........��.y ................................................................. ................................, A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Haulina and Disposal C&D Waste Hauling and Disposal per Ton: B. Subcontractors and Disposal Facility Identification Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify pro osed s rvice(s): a Disposal Facility (List nam location, operator, permit holder, and permit number): M 14-Q r3abl GV) � o C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): 1. Contract: �-ec G� n � - �l�j �p� L .. 6 ® ................... Name,Address&Telephone of ntact:11 LA �A� S�6'- l5 i V"' 31 -yi�A -1Vi q Request for Proposal Page 7 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District �gt1fF014q RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District a: Date: April 1, 2026 Ql: le:,. 2. Contract: V►nv1� � C G� 0��1�' U 7 .&-- lotV (/� Name, ----- -- -- Addr ss&Telephone of Contac :--------------------------------------------------- ,-- W-Mvjr ILs2d ST 333 22g r 3. Contract: ........................................................................................................................................................................ Name,Address &Telephone of Contact: D. Have you ever failed to complete work awarded to you? If so, state where and why (to be completed by Contractor and for all Subcontractors): E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all Subcontractors): 1. Local Government: Name,Address&Telephone of Contact: 2. Local Government: Name, Address &Telephone of Contact: F Comments or Clarification (attach additional pages if necessa ): UE ccmfirm vn avn mA d mv\� � GS vn ow► o h l e s n Request for Proposal Page S of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Date: April 1, 2026 G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of Contractor's qualifications. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is absolutely necessary that this information be furnished.) Legal Nameof Contractor: }nT_gv� cb�+ S Type of Business (Corporation, Partnership, Individual): State of Incorporation (if applicable): Principal Address of Business: 11 26NIN Ck Phone Number: j1" Names of Corporate Officers, Partners,or Individuals: CL-AO1, Authorized Signature: a_14d Lo"r� Printed Name Above:--__-__ 6 V\ Title: A Date: Witness (Signature): C Printed Name Above: Title, d MAL /v n d ea(SrL- Date: Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Division of Environmental Permits,Region 1 SUNY(0)Stony Brook,50 Circle Road,Stony Brook,NY 11790 P:(631)444-03651 F:(631)444-0360 www.clec.ny.gov June 17, 2024 OMNI Recycling of Babylon, Inc. 114 Alder St. West Babylon, NY 11704 Re: DEC #1-4720-00643/00007 OMNI Recycling of Babylon, Inc. 114 Alder St. West Babylon, NY 11704 Dear Permittee: In conformance with the requirements of the State Uniform Procedures Act (Article 70, ECL) and its implementing regulations (6NYCRR, Part 621) we are enclosing your permit renewal identified above. Please carefully read all permit conditions contained in the'permit carefully to ensure compliance during the term of the permit. If you are unable to comply with any conditions, please contact us at the above address. This permit must be kept available on the premises of the facility at all times. Sincerely, r ' Sherri Aicher Regional Permit Administrator Enc. Cc: DEC-DMM YORK Department of '. STATE Environmental Conservation Am NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Facility DEC ID 1-4720-00643 PERMIT Under the Environmental Conservation Law ECL Permittee and Facility Information Permit Issued To: Facility: OMNI RECYCLING OF BABYLON INC OMNI RECYCLING OF BABYLON INC 114 ALDER ST 114 ALDER ST WEST BABYLON,NY 11704 WEST BABYLON,NY 11704 (631) 694-1694 Facility Application Contact: CAMERON ENGINEERING&ASSOCIATES LLP 177 Crossways Park Dr WOODBURY,NY 11797 (516) 224-5250 Facility Location: �in BABYLON in SUFFOLK COUNTY Facility Principal Reference Point: NYTM-E: 635.52770860873 NYTM-N: 4510.09718581947 Latitude: 40°43'50.4" Longitude: 73°23'42.3" Authorized Activity: The permittee is authorized to receive and process up to 1,800 tons per day of solid waste based on a weekly average, with an annual maximum of 546,000 tons. Authorized solid waste is limited to muniepal solid waste (MSW), construction and demolition (C&D) debris, street sweepings, source separated recylables,yard waste, and waste tires. Solid Waste Management Activity No(s).: Construction and demolition debris handling and reovery - 52CP0381 Mulch processing - 52MP0381 Municipal solid waste processing - 52RP0381 Transfer Facility - 52TP0381 Permit Authorizations Solid Waste Management-Under Article 27, Title 7 Permit ID 1-4720-60643/00007 Renewal Effective Date: 6/17/2024 Expiration Date:.6/17/2029 Page 1 of 10 NEW YORK STATE-DEPARTMENT OF ENVIRONMENTAL CONSERVATION w Facility DEC ID 1-4720-00643 NYSDEC Approval By acceptance of this permit, the permittee agrees that the permit is contingent upon strkt compliance with the ECL, all applicable regulations, and all conditions included as part of this permit. Permit Administrator: SHERRI L AICHER, Regional Permit Administrator Address: NYSDEC Region 1 Headquarters SUNY @ Stony BrookJ50 Circle Rd Stony ook,NY 11790 -3409 Authorized Signature: a�-ejv'u' Date b l 17 /20f Distribution List CAMERON ENGRTEERING&ASSOCIATES LLP Materials Management Permit Components SOLID WASTE MANAGEMENT PERMIT CONDITIONS GENERAL CONDITIONS, APPLY TO ALL AUTHORIZED PERMITS NOTIFICATION OF OTHER PERMITTEE OBLIGATIONS SOLID WASTE MANAGEMENT PERMIT CONDITIONS 1. Conformance With Plans All activities authorized by this permit must be in strict conformance with the permit application,plans and materials prepared by permittee or permittee's consultant on the date specified in Permit Condition No. 2. 2. Terms of Operation,Approval for Changes The facility shall be operated in conformance with: a. Terms and conditions of this permit; b. 6 NYCRR Part 360 Series Solid Waste Management Facilities regulations; C. The approved Engineering Report,Facility Manual, and related plans, dated March 2024, prepared by Cameron Engineering &Associates, LLP. Any revision to the above approved documents identified in item (c) of this condition or to the operations at this facility requires prior written approval from the Department. If these documents Page 2 of 10 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION ! Facility DEC ID 1-47'd0-00643 , _ l conflict with any condition of this permit, the permit condition shall prevail. Furthermore, the permittee must comply with a permit condition that is more stringent than a regulatory requirement. The permittee shall.!not add a facility component that would otherwise qualify as an exr•;•rnpt or registered facility, unless the permittee first receives a modified permit to incorporate the additional component of the operation. 3. Compliance Schedule The permittee must implement the following facility improvements: a. Within 90 days from the effective date of this permit, install an adequate odor control system for the yard trimmings area. This must include the following or a Department approved alternative: a misting system on the canopy located at the yard trimmings area, at a minimum one drum mounted misting system at the grass clippings area, and one drum minimum at the compost storage pile. b. Within 120 days of the effective date of this permit, install a dry well in the yard tritninings area by the north end of Allier Street. c. Within 180 days-:;;f the effective date of this permit, complete all maintenance of all underground drainage structures, including dry wells and piping. If this does not adequately address onsite drainage as determined by the F4epartment, the facility must submit a'comprehensive drainage improvement plan within 6 months fro n this determination. 4. Authorized Activity The permittee is authorized to receive and process up to 1,800 tons per day of solid waste based on: a biweekly average, with an annual maximum of 546,000 tons. Authorized solid waste is limited to muniepal solid waste (MSW), construction and demolition (C&D) debris, street sweepings, source separated recylables,yard trimmings, and waste tires. S. Unacceptable Wastes The permittee is strictly prohibited from accepting any waste type not specifically authorized by this permit, which includes,but not limited to, industrial waste, regulated medical waste, hazardous waste, liquid waste,radioactive waste, septage, sewage sludge, and friable asbestos-containing waste. 6. Waste Handling The permittee shall comply with the following requirements: a. All activities, including but not limited to loading, unloading, sorting,processing, and storage, of MSW and C&D shall be performed inside the enclosed buildings. b. At the end of eacAi workday the facility and internal roads shall be cleaned. Tipping areas and areas between MSW and C&D processing buildings shall be cleaned of any solid waste. All overnight storage of solid waste shall be in its respective storage area. c. MSW must be removed within 7 days of receipt, and not remain unprocessed for more than 3 days. Recyclables may not remain onsite for more than 180 days, unless the permittee demonstrates additional time is necessary. C&D debris shall not remain onsite for more than 30 days. Page 3 of 10 I :j AM NEW YORK STATEiDEPARTMENT OF ENVIRONMENTAL CONSERVATION mew Facility DEC ID 1-4720-00643 d. All waste stream, shall be kept separate. e. The facility premises must be drained properly and facility roadways and yard shall be free of standing water at all times. The facility must have storm drains clean up schedules in place to avoid ponding and/or flooding within the facility. 7. Maximum Quantity Onsite The permittee shall not exceed the following quantities onsite; a. Building A shall not exceed a combined amount of processed and unprocessed C&D debris, excluding screenings, of 6,000 cubic yards. The screenings shall not exceed 1,800 cubic yards. b. The amounts of 1vYSW,yard trimmings, and recyclables, including baled, unprocessed, or processed, shall not exceed 21.,500 cubic yards in building B. c. The amount of rr,,,tals inside building C shall not exceed 950 cubic yards. 11 d. The total number of tires onsite shall not exceed 2,800. No more than 1,000 tires may placed on the ground at any time.l , e. The combined amount of recyclables and metals outside shall not exceed 3,400 cubic yards. f. The combined amount of concrete and stone material outside shall not exceed 1,500 cubic yards. g. The combined amount of yard trimmings,mulch, and tree debris outside, whether processed or unprocessed, shall not exceed 90,000 cubic yards. s. Hours of Operation Hours of operation shall not conflict with any local laws or ordinances. The permittee may operate the facility between 5:00 AM to 5:00 PM Monday through Saturday. The waste processing and loading hours are limited from Monday through Friday, 5:00 AM to Midnight, and Saturday from 5:00 AM to 6:00 PM.No operations of any kind are permitted on Sunday. 9. Signs The permittee must post clearly legible signs indicating hours of operation, the types of waste accepted, and the types of waste not accepted. The signs shall be located so that they are visible to any vehicles and/or persons approaching the facility. 10. Waste Controg An attendant shall be on duty during all hours of operation. The atL-endant,-shall inspect all vehicles entering the facility, rejecting any loads containing unauthorized material. 11. Control of Nuisance Conditions Odors, dust, insects, vectors, noise, blowing littel and o-�her potential nuisances shall be adequately controlled at all times. The permittee shall immediately implement any controls required by the Department including cessation of activity causing and creating nuisance conditions. In the event MSW or yard trimmings operations generates odor, the permittee immediatately implemented addition controlls, which may include, but not be limtid to the addition of lime and other odor control materials. Unacceptable odor releases shall be those determined by the Department to be Page 4 of 10 Am NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Facility DEC ID 1-4Z'.0-00643 excessive and avoidable. All of the odor control misting systems must be kept operatio',during-ithe permittee's MSW and yard trimmings operational hours from May to September each year, and as needed the remainder of the year, depending on weather conditions. In the event a nuisance such as odor is not timely controlled by the facility,the permittee may be required to cease accepting'grass clippings or odor causing material until such time as all odors can be adequately controlled to prevent offsite odor problems. No inbound or outbound trucks shall be parked on public street for any reasons. The facility must maintain a neat and orderly appearance at all times. 12. Fire Protectiot: and Detection The permittee shall maintain fire protection and dcrtection equipment in accor, ance with local laws and ordinances. 13. Cessation of Operations The permittee must notify the Department immediately of any event which causes an un'cheduled facility shutdown that exceeds 24 hours, as well as indicate the proposed waste management.,activities. A written report must be submitted to the Department within 7 days of the event. ;+ 14. Ultimate Dispo"sal of Waste All solid waste passing through the facility must be kltimateiy disposed of at a facility authorized by the Department if located in New York State, or )y the appropriate governmental agency or agencies if in other states, territories, or nations. 15. Unauthorized Waste In the event that any hazardous waste, medical waste, or other regulated waste not allowed under this permit is accepted at the facility, the unauthorized waste shall be contained and properly secured immediately. The permittee shall notify the Department and the Suffolk County Department of Health Services within 24 hours of the event. A written report shall be submitted to the Department within.`? days of the event. 16. Small Spill Containment The facility shall keep available at the site equipment and materials necessary to contain,small quantities of chemicals or spills. These materials shall be stared in well identified accessible storage areas. As a minimum, the following must be available at ail times: 4 - 55 gallot drums with covers and securing rings 400 lbs. absorbent material (e.g. Speedi-Dri) 50 lbs. Bori;-,Acid 50 lbs. Sodi�im Bicarbonate Assorted brpoms, shovels, gloves, masks, and other protective gear 17. Maintenance and Repair of Facility The permittee shall adequately maintain anq make repairs to the facility as necessary. This includes any part of the facility, such as doors to buildings; odor and dust controls and equipment; punctures, holes, or other damage to buildings; minimizing the pondin'g of storm water; and concrete and/ or asphalt pavement that becomes damaged or worn. The permittee shall undertake all repairs immediately and have all work completed wit1jin one week. Repairs related to dust or odor controls must be completed within 24 hours. If the permittee is unable to complete repairs within the specified time outlined by this condition, the permittee shall provide an acceptable schedule to the Department which shall include a description of the work to be completed and Page 5 of 10 Am NEW YORK STATE-DEPARTMENT OF ENVIRONMENTAL CONSERVATION w Facility DEC ID 1-472)0-00643 !:. any controls that will be implemented to ensure the facility remains in compliance with-this permit, including the cessation of the activity causing and creating nuisance conditions. J 18. Groundwater Monitoring The permittee must conduct groundwater monitoring in accordance with the Department approved groundwater monitoring plan for the composting and mulch processing area. 19. Comprehensive Recycling Analysis Within respect to MSW, the permittee must not accept waste from New York St«I.e that is generated within a municipality that is not included in a department- approved compreheisive recycling analysis (CRA) or a department-approved local.solid waste management plan(1,SWMP). r� i 20. Recordkeepin Requirements The permittee shall maintain the following records.at the Facility for a minimum of 7 ye,'ry s from the date of creation and be available irnmediately to the Departmeiit upon request: a. Daily log of solid waste received and transported from the facility which includes: i. Type, quaptity, date received,planning unit, and origin where the waste was generated. ii. Quantity and destination of all recyclables. iii. Quantity and destination of all non-recyclables and residuals transported forldispos 1. b. All weight tickets,hauling receipts, disposal receipts, invoices,tracking documents,,etc. to support entries made into the daily log. c. With respect to radiation detectors: i.Daily background radiation readings. ii.Weekly fi(dd checks of the radiation detectors using a known radiation source. iii.Annual calibration 21. Reporting Requirements The permittee shall submit the annual report to the Region 1 Office located at the New York State Department of Environmental Conservation, Division of Materials Management, 50 C:.Ccle Road, SUNY @ Stony Brook,NY 11790 or via email to SWMFAnnualRepc,i-tRl@dec.ny.gov, and a copy seat to SWMFannualreport@dec.ny.gov. The report must be submitted i o later than March 1 following each year of operation on forms prescribed by or acceptable to the D:apartment. IS 71. 22. Financial Assurance The permittee shall maintain the financial assurance in the anlount of at least 2.1 million dollars.Each year thereafter,the permittee must submit for review and approval ad-usted closure costs estimates, including supporting justification to account for inflation and changes n facility conditions, and increase the amount once approved by the Department. The Departmen -reserves the right to adjust the amount of the financial assurance in the future to account for inereas6s in closure costs, and for non-compliance with any conditions of this permit and any requirement of 6 NYCRR Part 360. In the event that the permittee fails to maintain financial assurance as required by this permit,the permittee must immediately cease accepting solid waste until financial assurance acceptable to the Department is in place. Within 10 days from the cessation of the required financial assurance, the y , . d. Page 6 of 10 Am NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Facility DEC ID 1-4720-00643 permittee shall have all solid waste, including recovered recyclables, removed from the facility,and the facility shall be in"broom clean" condition. i 23. Environmental Monitor The environmental monitor shall be funded in accordance with the following: a. The permittee shr.!ll fiend environmental monitoring services to be performed by or oill'behalf of the Department. ThesF-lmonitoring services will include, but not be limited to,the scope o `work in an annual environmed"A monitoring work plan which is incorporated by reference and en=orceable under this pennit. U. i b. The permittee sh'-11 provide to the Department on an annual basis the funds necessary to support the activities set forth i` the annual environmental monitoring work plan. The sum to be providect'Will be based on the annual Budgeted amount and is subject to annual revision. Subsequent annual payments shall be made for the duration of this permit or until the environmental monitoring services are no longer necessary,whichever comes first. c. The permittee shall be billed annually,prior to the start of each State Fiscal Year (SPY) (Ap ril 1). If this permit is to first become effective subsequent to April 1, the initial bill will be for an amount sufficient to meet the anticipated cost of the environmental monitoring services through the ens of the current SFY. d. The Department may revise the required annual bill on an annual basis to include all of the Department's estimated costs associated with the environmental monitoring services. ' he annual revision may take i,ito account such factors as inflation, salary increases, changes in the fringe oenefits rate, changes in op&mting hours and procedures, changes in non-personal service costs 'including travel, training, sampling .'Eid analytical, and equipment costs, etc.), an increase or decrease in the level. of environmental monitoring services necessary, and an increase or decrease in the number of environmental monitors. Upon written request by the permittee, the Department shall provide the permittee with a written explanation of the basis for any revisions. e. Prior to making its annual payment,the permittee will receive, and have an opportunity to review, an annual environmental monitoring work plan that the Department will undertake during the year. f. Payments are to be made in advance of the period in which they will be expended and shall be made in full within 30 days-nf receiving a bill from the Department. The bill from the Department to the permittee will provide information regarding to whom payments should be made payable and the address to which payments-should be sent. g. Failure to make the required payments shall be a violation of this permit. The Department reserves all rights to take appropriate action to enforce the above payment provisions. h. The environmental monitor shall, when present at any of the permittee's facilities, abide by all of the permittee's health 6-Lid safety and operational requirements and policies, if such requirements alid policies exist and glbvided they are not inconsistent with Department policies and labo_-management contracts, and furth.Cr provided, however, that this shall not be construed as limiting the''enviroz'imental monitor's powers aJ otherwise provided for by law and shall not result in the environmental monitor Page 7 of 10 AM NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Facility DEC ID 1-4720-00643 being afforded less protection than otherwise provided to the environmental monitor by State and Federal health and safety requirements. i. The environmental monitor shall receive from the permittee all general and site-specific safely training which is normally given to new facility/site employees for all areas of the facility or site. This training will be a suppleme.,.-c;to the health and safety training that the environmental monitor reocives from the Department. j. The permittee sh,,it immediately furnish to the environmental monitor any facility/site;health and safety and operational requirements and policies. Within five (5) days of any revision tip the facility/site health and safety aril operational requirements and policies,the permittee shall furnish'to the environmental monitor the health and safety and operational requirements and policies: k. The environmental monitor shall be permitted to use environmental monitoring-and data collection devices (e.g.,photo ionization detectors, cameras, video recording devices, computers, cell phones, etc.) deemed necessary by the Department to evaluate and document observed conditions. Copies of the data or images collected from areas where confidentiality is a concern shall be provided to the permittee upon their request. The permittee may request the data and images be considered confidentiai information if appropriate. 1. It will remain the responsibility of the permittee to contact the Spill Hotline or any Division within the Department regarding any required notification of any spill, release, exceedances etc. Notification to the environmental monitor will not be considered sufficient to replace and required notifications. GENIBRAL CONDITIONS - Apply to ALL Authorized Permits: 1. Facility Inspecti lon by The Department The permitted site or facility, including relevant records, is subject to inspection at reasonable hours and intervals by an authorized representative of the Department of Environmental Conservation(the Department)to determine whether the permittee is complying with this permit and the�,CL. Such representative may order the work suspended pursuant to ECL 71- 0301 and SAPA 401(3). The permittee shall provide a person to accompany the Department's representative during an inspection to the permit area when requested by the Department. A copy of this permit, including all referenced maps, drawings and special conditions, must be available for inspection by the Department at all times at the project site or facility. Failure to produce a copy of the permit upon request by a Department representative is a violation of this permit. 2. Relationship of this Permit to Other Department Orders and Determinations Unless expressly provided for by the'Department, issuance of this permit does not modify, supersede or rescind�any order or determination previously issued by the Department or any of the terms, conditions or requirements contained in such oder or determination. 3. Applications F6r Permit Renewals,Modifications or Transfers The permittee riiust submit a separate written aplllication to the Department for permit renewal, modification or transfer of this Page 8 of 10 r: NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION 'Vow Facility DEC ID 1-4720-00643 permit. Such application must include any forms or supplemental information the Department requires. Any renewal, modi! cation or transfer granted by the Department must be in writing. Submission of applications for permit renewal, modification or transfer are to be submitted to: Reg;anal Permit Administrator NY5'.DEC Region 1 Headquarters SUI` ,Y @ Stony BrookJ50 Circle Rd Stor;-.,Brook,NY11790 -3409 4. Submission of f;'enewal Application The permittee must submit a renewal application at,least 180 days before permit expiration for the following permit authorizations: Solid Waste Maliagemeiit. 5. Permit Modifications, Suspensions and Revocations by the Department The Department reserves the right to:exercise all available authority to modify, suspend or revolve this permit. I he grounds for modification, suspension or revocation include: a. materially false or inaccurate statements in the permit application or supporting papers; b. failure by the permittee to comply with any terms or.conditions of the permit; c. exceeding tfie scope of the project as described in the permit application; d. newly discovered material information or a material change in environmental co:_Iditioris, relevant technology'.11,r applicable law or regulations since the issuance of the existing permit; e. noncomplia ce with previously issued permit conditions, orders of the commissioner, any provisions c;1 the Environmental Conservation Law or regulations of the Department related to the permitted activity. 6. Permit Transfer Permits are transferrable iuiless specifically prohibited by statute,-regulation or another permit condition. Applications for permit transfer should be submitted prior tc actual transfer of ownership. NOTIFICATION OF OTHER PERMITTEE OBLIGATIONS Item A: Permittee Accepts Legal Responsibility and Agrees to Indemnification The permittee, excepting state or federal agencies, expressly agrees to indemnify and hold harmless the Department of Environmental Conservation of the State of New York, its representatives, employees, and agents ("DEC" :for all claims, suits, actions, and damages,to the extent attributable to the permittee's acts or(:dnissions in connection with the permittee's undertaking of activities in connection with, or operation a-ad maintenance of, the facility or facilities authorized by the permit:whether-in compliance or not ki�4 compliance with the terms and conditions of the permit. This indemnification does not extend to any claims, suits, actions, or damages to the extent attributable to DEC's own negligent or intentional acts or omissions, or to any claims, suits, or actions naming-the DEC and arising under Article 78 of the Ne:. York Civil Practice Laws and Rules or any citizen suit or civil rights proyision under federal or stag laws. :; Page 9 of 10 NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION Facility DEC ID 1-4720-00643 Item B: Permittee`s Contractors to Comply with Permit The permittee is responsible for informing its independent contractors, employees, agents and assigns of their responsibility 'a comply with this permit, including all special conditions while acting as the permittee's agent w:':li respect to the permitted activities, and such persons shall be subject to the same sanctions for violations of the Environmental Conservation Law as those prescribed for the permittee. Item C: Permittee Responsible for Obtaining Other Required Permits The permittee is responsible for obtaining any other permits, approvals,lands, easements and rights-of- way that may be required to carry out the activities that are authorized by this permit. Item D: No Right to Trespass or Interfere with Riparian Rights This permit does not convey to the permittee any right to trespass upon the lands or interfere with the riparian rights of others in order to perform the permitted work nor does it authorize the impairment of any rights,title, or interest in real or personal property held or vested in a person not a party to the permit. it \f. • 7 Page 10 of 10 lZbe 6uffolh lzimm. INTERIM AD DRAFT This is the proof of your ad scheduled to run in The Suffolk Times on the dates indicated below. If changes are needed, please contact us prior to deadline at (518) 730-4551. Notice ID:5yDwFdTVe89PRGLAF5eG I Proof Updated:Jun. 17,2026 at 08:25am EDT Notice Name: RFP C&D REMOVAL See Proof on Next Page This is not an invoice.Below is an estimated price,and it is subject to change.You will receive an invoice with the final price upon invoice creation by the publisher. FILER FILING FOR Lynda Rudder The Suffolk Times lynd a,rudder@ town.southold.ny.us Columns Wide: 1 Ad Class: Legals 06/25/2026:1.Public Notice-With 43.06 Affidavit Affidavit Fee 25.00 Subtotal $68.06 Tax% 0 Processing Fee $0.00 Total $68.06 RFP C& D REMOVAL- Page 1 of 2 SUFFOLK COUNTY REQUEST FOR PROPOSAL LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: Hauling and Disposal of Construction and Demolition Waste Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 25, 2026 ELACE_O�ORE1dINGS TOWN OF SOUTHOLD TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 DATE&TIME:July 9,2026 2:00 PM CONTACT PERSON: A.Nicholas Krupski Town of Southold,631-734-7685 VENDORS MUST SUBMIT PROPOSALS IN,al lsQ_ ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)PROPOSAL NAME It Is the bidder's responsibility to read the attached Specifications, Instructions.to Bidders,and General Conditions,which outline bidding rules of the Town of Southold.Upon submission of bid, It is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that It be filled out completely. Please do not remove any pages from this bid package and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: June 2,2026 Denis Noncarrow SOUTHOLD TOWN CLERK RFP C& D REMOVAL- Page 2 of 2 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 25, 2026 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 9, 2026 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: A.Nicholas Krupski Town of Southold, 631-734-7685 VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) PROPOSAL NAME It is the bidder's responsibility to read the attached Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: June 2, 2026 Denis Noncarrow SOUTHOLD TOWN CLERK �� Gy SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT REQUEST FOR PROPOSAL Hauling and Disposal of Construction and Demolition Waste Date: June 1, 2026 The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and disposal services. The services include, but are not limited to, a) hauling approximately five thousand five hundred (5,500)tons of C&D Waste annually from the Southold Town Solid Waste Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility. Hours of Operation SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:00 pm, except holidays which are as follows: TABLE 1 HOLIDAY CLOSED DATE New Years Day January 1 Martin Luther King, Jr., Day Varies Presidents Day Varies Easter Sunday Varies Memorial Day Varies Juneteenth June 19 Independence Day July 4 Labor Day Varies Columbus Day Varies Election Day Varies Veterans Day November 11 Thanksqivinq Eve (Closes Varies 12 NOON Thanksgiving Day Varies Christmas Eve (Closes 12 December 24 NOON Christmas Day December 25 New Year's Eve (Closes 12 December 31 NOON Request for Proposal Page 1 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste �µ Southold Town Solid Waste Management District o Date: June 1, 2026 1.0 SCOPE OF SERVICES AND CONTRACT REQUIREMENTS A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years, renewable individually. The term begins on or around August 10, 2026, and concludes on or around August 5, 2031 (unless an option year is enacted). B. The contract may contain a provision providing for defaults in the service of the contract. A thirty day (30-day) notice will be given to cure all defaults in the service of the contract or an option of termination will be used. C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis in accordance with the Consumer Price Index or other such adjustment. D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D Waste designated for transportation during the working day, or to otherwise store the C&D Waste at SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS and report any trailer damage to onsite SWTS representatives before leaving SWTS with the respective trailer. The Town will not accept responsibility for unreported trailer damage once the trailer leaves SWTS. E. The Town will provide a vehicle to move trailers only (empty and full) between the designated loading and storage areas at SWTS. Trailer hookups or attachments shall be consistent with the vehicle provided by the Town. Proposals received in response to this RFP that include use of roll-off containers must include provisions for moving such containers on the SWTS site as the Town does not own any vehicle capable of moving roll-off containers. F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's tractor to the loaded trailer at SWTS. The Contractor is solely responsible for: a) any cleanup costs for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected with operations, transport, or unloading. Further, the Contractor shall take title to and ownership of the C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases, or remediation activities, and d) any fees or fines connected with the Disposal Facility's operations. G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste Operation Plans when applicable. H. Contractor and any of their subcontractorsmust comply with all rules and regulations established by local, state and federal laws. The Contractor shall be responsible for all permits required to provide this service. I. The Town reserves the right to close SWTS during extreme adverse weather conditions or emergency situations. Request for Proposal Page 2 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District Q�Qg11FF0L 40 RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management DistrictAOY �ol �aoa Date: June 1, 2026u{` J. Contractor shall designate a contact person or persons and provide telephone number where the designated contact(s) can be reached at all times, including holidays and weekends. The designated contact(s) must have the capability and authority to review the weekly progress, to provide extra trailers on busy waste days, and to resolve or report any type of complaint. All communications must be conducted with courtesy and respect. K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities upon execution of the contract with the Town. L. Contractor shall not sublet or assign this contract in whole or part without the written authorization by the Town. M.A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used for final disposal. 0. The Disposal Facility used under this contract must be and remain in compliance with all state and federal laws, and regulatory agencies. P. Contractor shall not discriminate against any person because of race, sex, sexual orientation, age, color, religion, or national origin. Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents, and employees from and against any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and attorney's fees incident to any work done in the performance of the contract arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful or negligent act or omission of the Town, its officers, agents and employees. R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits granted by the contract) and promptly pay all taxes, fees and other documents required by the State of New York or Suffolk County. S. Contractor shall at all times during the contract maintain in full force and effect Workers Compensation including Employers Liability, Commercial General Liability including products and completed operations, specific contractual coverage to this agreement, Commercial Automobile Liability all through insurance carriers licensed in the State of New York, with an AM Best financial rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form listing the County as an additional insured, and with the notification of cancellation provision to be amended to read "shall provide 30 days written notice should coverage be cancelled or having sustained a material change in coverage ." For purpose of the contract, the Contractor shall carry the following types of insurance at a minimum of the limits specified below: a. Workers Compensation - Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b. Commercial General Liability - Bodily Injury $1,000,000 each occurrence/$3,000,000/Annual Request for Proposal Page 3 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District 'pt'aA1Tr�. ` 4j RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Date: June 1, 2026 Aggregate /Property Damage $1,000,000 each occurrence/$3,000,000 Annual Aggregate c. Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence /Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability -following form minimum coverage$3,000,000 each occurrence The above coverage may be provided by the Contractor's parent corporation. 2.0 SELECTION PROCESS 2.1. EVALUATION A. All prospective contractors to visit the SWTS prior to the Proposal due date. 8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel and expertise to review the Proposals or contract and make recommendations . C. A Proposal may be eliminated from consideration for failure to comply completely with one or more of the requirements, depending on their critical nature. The Town reserves the right to reject any or all Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any manner, consistent with law, or deemed to be in the best interest of the residents of the Town of Southold. All Proposals become the property of the Town and will not be returned. D. In evaluating Proposals, the Town will consider the qualifications and experience of the contractors. In addition, the Town will consider whether or not the Proposals comply with the prescribed Proposal requirements and such data as may be requested. E. The Town may conduct such investigations as necessary to establish the responsibility, qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the work in accordance with the contract documents. 2.2 FACTORS OF EVALUATION A. The following criteria will be used to evaluate the Proposals: a. Completeness of information requested b. References and reputation of Contractor c. Quality and capability of organization d. Project approach e. Suitability of disposal facility (as applicable) f. Cost g. Contract terms and conditions Please note: The above order of criteria does not imply an order of importance. Request for Proposal Page 4 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District ,¢�gUfFUlk�® RFP: Hauling and Disposal of Construction and Demolition Waste o ya Southold Town Solid Waste Management District o e. Date: June 1, 2026 y��1 0* The Town may select two or more Contractors on the basis of the aforementioned factors and request interviews to discuss in detail the project approach and services to be provided prior to making an award pursuant to this RFP. The interview and the information obtained at that time will become as binding as the information in the Proposal and shall be used to make the final determination of the Contractor. 3.0 FINAL AWARD A.The Town reserves the right to reject any or all offers and discontinue the proposal process without obligation or liability to any potential Contractor, or reject any or all Proposals, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and evaluation, to lack the capabilities to adequately provide the services requested. The Town may also reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the residents of Southold Town to make an award to the Contractor. The Town also reserves the right to waive all informalities, including price or approach, and to negotiate contract terms with the Contractor deemed to be most suitable for the work required. If the contract is to be awarded, the Town will award the contract to the Contractor with the greatest overall benefit to the Town. B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the contract on the basis of initial offers received, without discussions or requests for best and final offers. 4.0 INSTRUCTIONS TO BIDDERS A. Please complete Appendix A and submit it to: Denis Noncarrow Southold Town Clerk PO Box 1179 53095 Main Road Southold, NY 11971 Proposals are due no later than 2:00 pm on July 9, 2026 at which time they will be opened and read aloud in public. Proposals received after this due date and time will be considered late and non-responsive. The Town anticipates awarding the contract during a regularly scheduled Town Board meeting in July, 2026. B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and identified as: "Proposal for C&D Waste Hauling and Disposal." C. All Proposals shall contain explicit assurance that all Scope of Services and Contract Requirements contained within this RFP will be met (see Section 1.0). . Request for Proposal Page 5 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste y Southold Town Solid Waste Management District Date: June 1, 2026 D. Contractor will provide a rate, as in "price per ton", to transport approximately five thousand five hundred (5,500) tons of C&D Waste per year from SWTS (see Figure 1) to a permitted and regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility. E. Any exemptions to the conditions or specifications required by this RFP shall be explicitly listed in Appendix 1, Section F. F. Contractor's Proposal shall contain the following items ("a" through "e") in the order presented herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However, exceptions to any conditions may be submitted as alternatives to the base Proposal. a. Letter of Introduction: The letter of introduction shall briefly describe the services that the Contractor is proposing and any special exceptions or additions to the program as described. The letter should be signed by a representative capable of binding the company to a contractual obligation. b. Description of Firm: This section should describe the company including (at a minimum) its location, number of offices corporately, length of time in business (both corporately and for the actual office which will complete the work), corporate structure, number of employees, and relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the same information should be provided for all subcontractors. The description of the disposal facility should be included here and include (at a minimum) the name of facility, operator, permit number, date facility began operations, estimated date of closure, tons per day received, brief description of the liner system, and one way distance from the Town. c. Contractor Qualifications: This section should provide descriptions of the firm's qualifications to complete the work as proposed. At a minimum, this section should include a description of why this firm is uniquely qualified to complete the work and descriptions of at least three (3) projects for which the firm is providing similar services. Long Island references are preferred, but not mandatory. The descriptions should provide information on the type of project, equipment and personnel required; location and contact; contract amount; and, any unusual services provided to the customer that may be of interest to the Town. In addition, at least three (3) references should be provided with project name, contact person, phone number, address and relationship to the firm. If any subcontractors are to be used, they must also provide information on their qualifications in similar detail. d. Project Approach: This section should provide a description of the services offered and the personnel and equipment requirements. e. Contractor's Qualification Statement: The Contractor shall complete the form provided in Appendix 1. Appendix 1 shall also be completed for each subcontractor. Request for Proposal Page 6 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District G RFP: Hauling and Disposal of Construction and Demolition Waste o � Southold Town Solid Waste Management District Date: April 1, 2026 APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Name of Contractor: Years in Business: A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Hauling and Disposal C&D Waste Hauling and Disposal per Ton: B. Subcontractors and Disposal Facility Identification Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify proposed service(s): Disposal Facility (List name, location, operator, permit holder, and permit number): C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): 1. Contract: Name,Address&Telephone of Contact: Request for Proposal Page 7 of s Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District O C� RFP: Hauling and Disposal of Construction and Demolition Wastes°� pay Southold Town Solid Waste Management District co Date: April 1, 2026 y • °� 2. Contract:.......................................................................................................................................................... Name, Address&Telephone of Contact:---------------------------------------------------- ,-- 3. Contract: Name,Address&Telephone of Contact: D. Have you ever failed to complete work awarded to you? If so, state where and why (to be completed by Contractor and for all Subcontractors): E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all Subcontractors): 1. Local Government: Name,Address&Telephone of Contact: 2. Local Government: Name, Address &Telephone of Contact: F. Comments or Clarifications (attach additional pages if necessary): Request for Proposal Page 8 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District �o��$UffO�COG� a RFP: Hauling and Disposal of Construction and Demolition Waste o 6 , Southold Town Solid Waste Management District H x Date: April 1, 2026 ° l"I o" G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of Contractor's qualifications. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is , absolutely necessary that this information be furnished.) Legal Nameof Contractor: Type of Business (Corporation, Partnership, Individual): State of Incorporation (if applicable): Principal Address of Business: Phone Number: Namesof Corporate Officers, Partners,orindividuals: Authorized Signature: Printed Name Above: Title: Date: Witness (Signature): Printed Name Above: Title: Date: Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District ��9SUFF01,�Co ti�� G �y M bF i 4, p! r SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT REQUEST FOR PROPOSAL Hauling and Disposal of Construction and Demolition Waste Date: June 1, 2026 The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and disposal services. The services include, but are not limited to, a) hauling approximately five thousand five hundred (5,500) tons of C&D Waste annually from the Southold Town Solid Waste Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility. Hours of Oaeration SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:00 pm, except holidays which are as follows: TABLE 1 HOLIDAY CLOSED DATE New Years Day January 1 Martin Luther King, Jr., Day Varies Presidents Day Varies Easter Sunday Varies Memorial Day Varies Juneteenth June 19 Independence Day July 4 Labor Day Varies Columbus Day Varies Election Day Varies Veterans Day November 11 Thanksqivinq Eve (Closes Varies 12 NOON Thanksgiving Day Varies Christmas Eve (Closes 12 December 24 NOON) Christmas Day December 25 New Year's Eve (Closes 12 December 31 NOON) Request for Proposal Page I of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District �r.(7 ofFOLIt C�p1 99ly �z RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Date: June 1, 2026 4 y�o ap�ij' Yt�X: 1.0 SCOPE OF SERVICES AND CONTRACT REQUIREMENTS A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years, renewable individually. The term begins on or around August 10, 2026, and concludes on or around August 5, 2031 (unless an option year is enacted). B. The contract may contain a provision providing for defaults in the service of the contract. A thirty day (30-day) notice will be given to cure all defaults in the service of the contract or an option of termination will be used. C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis in accordance with the Consumer Price Index or other such adjustment. D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D Waste designated for transportation during the working day, or to otherwise store the C&D Waste at SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS and report any trailer damage to onsite SWTS representatives before leaving SWTS with the respective trailer. The Town will not accept responsibility for unreported trailer damage once the trailer leaves SWTS. E. The Town will provide a vehicle to move trailers only(empty and full) between the designated loading and storage areas at SWTS. Trailer hookups or attachments shall be consistent with the vehicle provided by the Town. Proposals received in response to this RFP that include use of roll-off containers must include provisions for moving such containers on the SWTS site as the Town does not own any vehicle capable of moving roll-off containers. F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's tractor to the loaded trailer at SWTS. The Contractor is solely responsible for: a) any cleanup costs for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected with operations, transport, or unloading. Further, the Contractor shall take title to and ownership of the C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases, or remediation activities, and d) any fees or fines connected with the Disposal Facility's operations. G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste Operation Plans when applicable. H. Contractor and any of their subcontractors must comply with all rules and regulations established by local, state and federal laws. The Contractor shall be responsible for all permits required to provide this service. I. The Town reserves the right to close SWTS during extreme adverse weather conditions or emergency situations. Request for Proposal Page 2 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District suFFoix..:�� RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District :dAi,�O� Date: June 1, 2026 J. Contractor shall designate a contact person or persons and provide telephone number where the designated contact(s) can be reached at all times, including holidays and weekends. The designated contact(s) must have the capability and authority to review the weekly progress, to provide extra trailers on busy waste days, and to resolve or report any type of complaint. All communications must be conducted with courtesy and respect. K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities upon execution of the contract with the Town. L. Contractor shall not sublet or assign this contract in whole or part without the written authorization by the Town. M. A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used for final disposal. 0. The Disposal Facility used under this contract must be and remain in compliance with all state and federal laws, and regulatory agencies. P. Contractor shall not discriminate against any person because of race, sex, sexual orientation, age, color, religion, or national origin. Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents, and employees from and against any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and attorney's fees incident to any work done in the performance of the contract arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful or negligent act or omission of the Town, its officers, agents and employees. R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits granted by the contract) and promptly pay all taxes, fees and other documents required by the State of New York or Suffolk County. S. Contractor shall at all times during the contract maintain in full force and effect Workers Compensation including Employers Liability, Commercial General Liability including products and completed operations, specific contractual coverage to this agreement, Commercial Automobile Liability all through insurance carriers licensed in the State of New York, with an AM Best financial rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form listing the County as an additional insured, and with the notification of cancellation provision to be amended to read "shall provide 30 days written notice should coverage be cancelled or having sustained a material change in coverage ." For purpose of the contract, the Contractor shall carry the following types of insurance at a minimum of the limits specified below: a. Workers Compensation - Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b. Commercial General Liability - Bodily Injury $1,000,000 each occurrence/ $3,000,000/Annual Request for Proposal Page 3 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Y�a9E 3aYtio�.... RFP: Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District Date: June 1, 2026 Aggregate /Property Damage $1,000,000 each occurrence/$3,000,000 Annual Aggregate c. Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence /Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability -following form minimum coverage$3,000,000 each occurrence The above coverage may be provided by the Contractor's parent corporation. 2.0 SELECTION PROCESS 2.1. EVALUATION A. All prospective contractors to visit the SWTS prior to the Proposal due date. 8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel and expertise to review the Proposals or contract and make recommendations . C. A Proposal may be eliminated from consideration for failure to comply completely with one or more of the requirements, depending on their critical nature. The Town reserves the right to reject any or all Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any manner, consistent with law, or deemed to be in the best interest of the residents of the Town of Southold. All Proposals become the property of the Town and will not be returned. D. In evaluating Proposals, the Town will consider the qualifications and experience of the contractors. In addition, the Town will consider whether or not the Proposals comply with the prescribed Proposal requirements and such data as may be requested. E. The Town may conduct such investigations as necessary to establish the responsibility, qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the work in accordance with the contract documents. 2.2 FACTORS OF EVALUATION A. The following criteria will be used to evaluate the Proposals: a. Completeness of information requested b. References and reputation of Contractor c. Quality and capability of organization d. Project approach e. Suitability of disposal facility (as applicable) f. Cost g. Contract terms and conditions Please note: The above order of criteria does not imply an order of importance. Request for Proposal Page 4 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District riL�;=n2.3':r RFP: Hauling and Disposal of Construction and Demolition Waste y z Southold Town Solid Waste Management District V o • �? Date: June 1, 2026 The Town may select two or more Contractors on the basis of the aforementioned factors and request interviews to discuss in detail the project approach and services to be provided prior to making an award pursuant to this RFP. The interview and the information obtained at that time will become as binding as the information in the Proposal and shall be used to make the final determination of the Contractor. 3.0 FINAL AWARD A.The Town reserves the right to reject any or all offers and discontinue the proposal process without obligation or liability to any potential Contractor, or reject any or all Proposals, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and evaluation, to lack the capabilities to adequately provide the services requested. The Town may also reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the residents of Southold Town to make an award to the Contractor. The Town also reserves the right to waive all informalities, including price or approach, and to negotiate contract terms with the Contractor deemed to be most suitable for the work required. If the contract is to be awarded, the Town will award the contract to the Contractor with the greatest overall benefit to the Town. B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the contract on the basis of initial offers received, without discussions or requests for best and final offers. 4.0 INSTRUCTIONS TO BIDDERS A. Please complete Appendix A and submit it to: Denis Noncarrow Southold Town Clerk PO Box 1179 53095 Main Road Southold, NY 11971 Proposals are due no later than 2:00 pm on July 9, 2026 at which time they will be opened and read aloud in public. Proposals received after this due date and time will be considered late and non-responsive. The Town anticipates awarding the contract during a regularly scheduled Town Board meeting in July, 2026. B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and identified as: "Proposal for C&D Waste Hauling and Disposal." C. All Proposals shall contain explicit assurance that all Scope of Services and Contract Requirements contained within this RFP will be met (see Section 1.0). Request for Proposal Page 5 of 9 Hauling and Disposal of Const ruction and Demolition Waste Southold Town Solid Waste Management District �o��SUfftll,f�oG�� RFP: Hauling and Disposal of Construction and Demolition Waste y :� Southold Town Solid Waste Management District y • o� + Date: June 1, 2026 D. Contractor will provide a rate, as in "price per ton", to transport approximately five thousand five hundred (5,500) tons of C&D Waste per year from SWTS (see Figure 1) to a permitted and regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility. E. Any exemptions to the conditions or specifications required by this RFP shall be explicitly listed in Appendix 1, Section F. F. Contractor's Proposal shall contain the following items ("a" through "e") in the order presented herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However, exceptions to any conditions may be submitted as alternatives to the base Proposal. a. Letter of Introduction: The letter of introduction shall briefly describe the services that the Contractor is proposing and any special exceptions or additions to the program as described. The letter should be signed by a representative capable of binding the company to a contractual obligation. b. Description of Firm: This section should describe the company including (at a minimum) its location, number of offices corporately, length of time in business (both corporately and for the actual office which will complete the work), corporate structure, number of employees, and relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the same information should be provided for all subcontractors. The description of the disposal facility should be included here and include (at a minimum) the name of facility, operator, permit number, date facility began operations, estimated date of closure, tons per day received, brief description of the liner system, and one way distance from the Town. c. Contractor Qualifications: This section should provide descriptions of the firm's qualifications to complete the work as proposed. At a minimum, this section should include a description of why this firm is uniquely qualified to complete the work and descriptions of at least three (3) projects for which the firm is providing similar services. Long Island references are preferred, but not mandatory. The descriptions should provide information on the type of project, equipment and personnel required; location and contact; contract amount; and, any unusual services provided to the customer that may be of interest to the Town. In addition, at least three (3) references should be provided with project name, contact person, phone number, address and relationship to the firm. If any subcontractors are to be used, they must also provide information on their qualifications in similar detail. d. Project Approach: This section should provide a description of the services offered and the personnel and equipment requirements. e. Contractor's Qualification Statement: The Contractor shall complete the form provided in Appendix 1. Appendix 1 shall also be completed for each subcontractor. Request for Proposal Page 6 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District RFP: Hauling and Disposal of Construction and Demolition Waste F'N 2 Southold Town Solid Waste Management District Al v� y Date: April 1, 2026ol APPENDIX 1 QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE TOWN OF SOUTHOLD, NY Proposal for Hauling and Disposal Service: Nameof Contractor: -----------------------------------------------------------------------------------------------------------------------•- Years in Business:...................... A. Fees Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other related costs, fees or charges associated with this contract). The Contractor shall complete the work in accordance with the required sections of the Request of Proposal for a fee of: 1. Construction and Demolition Waste Hauling and Disposal C&D Waste Hauling and Disposal per Ton: B. Subcontractors and Disposal Facility Identification Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact information, and identify proposed service(s): Disposal Facility (List name, location, operator, permit holder, and permit number): C. List the following information for any three (3) contracts of this nature that you have completed or currently hold (to be completed by Contractor and all Subcontractors): 1. Contract: ----••----••-•----------------------------• ---------•-------------------------------------------------------------------•---•- Name,Address&Telephone of Contact: Request for Proposal Page 7 of s Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District yc•�S�FF04�,� RFP: Hauling and Disposal of Construction and Demolition Waste �o°� �Gy� a <a Southold Town Solid Waste Management District z Date: April 1, 2026 ;°y o� y N WO 2. Contract: ------------------------------------- ....---..... -------- Name, Address&Telephone of Contact:---------------------------------------------------- -- 3. Contract: ------------------------------ ------------------------------------------ Name,Address &Telephone of Contact: D. Have you ever failed to complete work awarded to you? If so, state where and why (to be completed by Contractor and for all Subcontractors): E. Have you ever performed similar work under the direction of a Local Government? If so, list the two (2) most recent entities, giving a name, address, telephone number and the name of the project (to be completed by Contractor and all Subcontractors): 1. Local Government: Name,Address &Telephone of Contact: 2. Local Government_ _ _ Name, Address & Telephone of Contact: F. Comments or Clarifications (attach additional pages if necessary): Request for Proposal Page 8 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District ��,o��SUFFO(��oGa RFP: Hauling and Disposal of Construction and Demolition Waste (Y'j� yL Southold Town Solid Waste Management District y Date: April 1, 2026y�• aoe �v' G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Town in verification of the recitals comprising this statement of Contractor's qualifications. H. State the true, exact, correct and complete name of the partnership, corporation, or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the President and Secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade name. It is absolutely necessary that this information be furnished.) Legal Nameof Contractor: Type of Business (Corporation, Partnership, Individual): State of Incorporation (if applicable): Principal Address of Business: PhoneNumber: ------------------------------------------------------------------------------------------------------------------------- Names of Corporate Officers, Partners,orindividuals: Authorized Signature: Printed Name Above: ----------------------------------------------------------------------------------------- Title: Date: Witness (Signature): PrintedName Above:......................................................................................... Title: Date: Request for Proposal Page 9 of 9 Hauling and Disposal of Construction and Demolition Waste Southold Town Solid Waste Management District LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: HAULING AND DISPOSAL OF CONSTRUCTION AND DEMOLITION WASTE Definite specifications may be obtained at the Southold Town Clerk's Office beginning June 25, 2026 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD July 9, 2026 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: A. Nicholas Krupski Town of Southold, 631-734-7685 VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2) PROPOSAL NAME It is the bidder's responsibility to read the attached Specifications, Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: June 2, 2026 Denis Noncarrow SOUTHOLD TOWN CLERK STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 17TH day of June , 2026, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . 2026 C &D Removal RFP ems Noncarrow Southold Town Clerk Sworn before me this 17th day of June , 2026. Notary Public LYNDA M. RUDDER Notary No Public, W York 01 RU6020932 Qualified in Suffolk March 8 County 20a Commission Expires 1. DENIS NONCARROW Town Hall,53095 Main Road P.O. TOWN CLERK tf SDVr Box 1179 �oSAN. yo�o Southold,New York 11971 Fax REGISTRAR OF VITAL (631) 765-6145 Telephone(631) STATISTICS MARRIAGE OFFICER 765-1800 RECORDS MANAGEMENT �o www.southoldtownny.gov OFFICER FREEDOM INFORMATION OFFICER FICER Cal111T I OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2026-513 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 2, 2026: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for: 1)The Hauling and Processing of Recyclable Materials 2)The Hauling and disposal of C&D materials for the Cutchogue Transfer Station in accordance with specifications developed by the Solid Waste Coordinator and with the approval of the Town Attorney. ;L Denis Noncarrow Southold Town Clerk RESULT: Adopted MOVER: Councilman Mealy SECONDER: Justice Stevens AYES: Councilman Mealy, Justice Stevens, Councilwoman Doherty, Councilwoman Smith, Councilwoman Suess NAYES: None Page 74 of 106