The URL can be used to link to this page

Home My WebLink AboutLicense Plate Recognition System 2025-208 CATEGORY.• Authorize Payment DEPARTMENT: Town Attorney Amend Resolution 2025-75 License Plate Recognition (LPR) System fi°om Flock Safety RESOLVED that the Town Board of the Town of Southold hereby amends resolution 92025-75, adopted at the January 7, 2025, regular Town Board meeting as follows: WHEREAS, the Town of Southold requires the implementation of a License Plate Recognition (LPR) system to enhance public safety and improve traffic enforcement capabilities; and WHEREAS, after thorough research and review, it has been determined that Flock Safety is the sole source provider capable of meeting the specific technical and operational requirements necessary for the LPR system; and WHEREAS, Flock Safety offers unique features and specifications that are essential for the effective deployment and operation of the LPR system, which are not available from other vendors; and WHEREAS, the General Municipal Law Section 103 allows for the procurement of goods and services without competitive bidding when there is only one possible source from which to procure; and WHEREAS, the Town Board has reviewed the justification for sole source procurement and finds that it is in the best interest of the Town to proceed with the procurement from Flock Safety; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Southold hereby authorizes the procurement of the License Plate Recognition (LPR) system from Flock Safety as a sole source vendor, in an amount not to exceed $37,152; The agreement is a multi-year agreement (Initial Term: 48 months and Renewal Term : 24 months) and be it further RESOLVED, that the Supervisor and/or the Chief of Police are hereby authorized to execute any and all agreements and documents necessary to effectuate the procurement and implementation of the LPR system from Flock Safety. ✓Vote Record-Resolution RES-2025-208 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Brian O.Mealy T-- ❑ ❑ ❑ ❑ ❑ Withdrawn Anne H.Smith ❑ ❑ ❑ ❑ ❑ Supervisor's Appt _- ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty — ❑ Rescinded Louisa P.Lvans ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Greg Doroski _ _— ❑ ❑ ❑ ❑ __. ❑ Supt Hgwys Appt _- Albert J Krupski Jr El El El El ElNo Action '— ❑ Lost 2025-75 CATEGORY.• Authorize Payment DEPARTMENT: Town Attorney License Plate Recognition (LPR) System fi°om Flock Safety WHEREAS, the Town of Southold requires the implementation of a License Plate Recognition (LPR) system to enhance public safety and improve traffic enforcement capabilities; and WHEREAS, after thorough research and review, it has been determined that Flock Safety is the sole source provider capable of meeting the specific technical and operational requirements necessary for the LPR system; and WHEREAS, Flock Safety offers unique features and specifications that are essential for the effective deployment and operation of the LPR system, which are not available from other vendors; and WHEREAS, the General Municipal Law Section 103 allows for the procurement of goods and services without competitive bidding when there is only one possible source from which to procure; and WHEREAS, the Town Board has reviewed the justification for sole source procurement and finds that it is in the best interest of the Town to proceed with the procurement from Flock Safety, NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Southold hereby authorizes the procurement of the License Plate Recognition (LPR) system from Flock Safety as a sole source vendor, in an amount not to exceed $37,152; and be it further RESOLVED, that the Supervisor and/or the Chief of Police are hereby authorized to execute any and all agreements and documents necessary to effectuate the procurement and implementation of the LPR system from Flock Safety. ✓Vote Record-Resolution RES-2025-75 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled Greg Doro ski � ❑ 0 ❑ ❑ ❑ Withdrawn Brian O.Mealy 0 ❑. ❑. _. ❑ ❑ Supervisor's Appt Anne H.Smith ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt — ❑ Rescinded Albert J Krup ski Jr — ❑ ❑ ❑ ❑ El Town Clerk's Appt Jill Doherty El El El___ ❑ ❑ Supt Hgwys Appt Louisa P.Evans ❑ ❑ ❑ ❑ ❑ No Action — ❑ Lost Docusign Envelope ID: 11 DB4F48-9940-4988-9E87-98DFBF1 EDOCF FLOCK GROUP INC. AMENDMENT This amendment(the"Amendment")is made between Flock Group Inc. ("Flock")and NY- Southold Town PD ("Customer"),collectively referred to as (the"Parties"). 1. Scope.This Amendment supersedes and amends the previously executed agreement between the Parties,dated 1/8/2025 relating to the provision of services by Flock to Customer and any schedules attached thereto or incorporated therein by reference(the"Agreement"). The remainder of the Agreement shall remain in full force and effect. 2. Conflict.In the event of a conflict between this Amendment and the Agreement or any previous amendment,the terms of this Amendment will prevail. 3. Capitalization.Any capitalized terms used in this Amendment will have the same meaning as in the Agreement, unless expressly defined otherwise. 4. Effective Date.This Amendment will become effective when executed by both Parties(the"Effective Date"). The Agreement is amended as follows: Billing Frequency: Annual Plan-First Year Invoiced at Signing. By executing this Amendment,Customer represents and warrants that it has read and agrees to all of the terms contained herein. FLOCK GROUP INC. Signed by: Signed by: By: E 1454C24F3 By: Esi, 8W...IR„Sbl��..1n.1�.l�tS Mark Smith sgrattan@town.southold.ny.us Name: Name: General Counsel Chief Title: Title: 2/5/2025 2/5/2025 Date: Date: Docusign Envelope ID:Al 18EII4IIIIIIBIIIIIII5IIIIIIIIIIIhIIIIIIFIIIIIIAIIIIIIIIIII4IIIIIIzIIIII3IIIIIIIIIIII9IIIIIII3IIIIIEIIIIIIFIIIIIIIII3IIIIIIIICIIIIIIIFIIIIIII5llllhlllll1011lllll$IIIIBBhD m IIII I I . I m Docusign Envelope ID:Al18E4135-17FA-4231-93EF-3CF57081 13132D l," o s a f e ty EXHIBIT A ORDER FORM Customer: NY-Southold Town PD Initial Term: 48 Months Legal Entity Name: NY-Southold Town PD Renewal Term: 24 Months Accounts Payable Email: sgrattan@town.southold.ny.us Payment Terms: Net 30 Address: Po Box 911 Peconic,New York 11958 Billing Frequency: Total Contract Billed at Signing Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription tenn 1111 11u11 1118 � 1111111 11 1 11 1 IU 1 1 U Il III 11111! Il 11 II 11111111 1111 U (11111U1111,U111111 IIUi 1 � U � U k o t� Flock Safety Flock OS F1ockOS TM-Community Included I Included Flock Safety LPR Products Flock Safety Falcon G Included 3 Included Professional Services and One Time Purchases � � u 1 11111111111 U U101U1 1 11111@1pIlUA�1V1111 iU1011 11 1 1 0 1 Flock Safety Professional Services Professional Services-MASH Tested Pole $394.00 3 $1,152.00 Implementation Fee-Non-Coastal Region Discounts: $2,598.00 Estimated Tax: $0.00 Contract Total: $37,152.00 The Terin for Flock Hardware shall commence upon first installation and validation,except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement.In the event a Customer purchases more than one type of Flock Hardware,the earliest Tenn start date shall control.In the event a Customer purchases software only,the Term shall commence upon execution of the Agreement. Taxes shown above are provided as an estimate.Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length setforth on the Order Form(each,a"Renewal Term')unless either Party gives the other Parry notice of non-renewal at least thirty(30)days prior to the end of the then-current term. Title Transfer on Hardware-Upon installation,the Customer will receive title to the Flock Hardware.Upon expiration of the Term and any renewal Terms,Customer agrees to sell back each Flock Hardware to Flock for a$1 USD credit and be monetarily responsible for required replacement of or any damage to the Flock Hardware during the Term,except for normal wear and tear.The Flock Hardware will become the personal property of Flock and will be removed upon the termination or expiration of this Agreement.Customer agrees to perform all acts which may be necessary to assure the transfer of title of the Flock Hardware by Flock.Upon issuing the credit(on a final invoice or as a refund to the Customer)and prior to Flock's receipt back of each unit of Flock Hardware,Customer grants Flock a perfected security interest in the Flock Hardware for which Flock may file this Agreement or a UCC form as proof Docusign Envelope ID:Al18E4B5-17FA-4231-93EF-3CF57081 131321D thereof.Flock and Customer will arrange to remove Flock Hardware at a mutually convenient time. Docusign Envelope ID:Al18E4B5-17FA-4231-93EF-3CF57081 131321D Billing Schedule M , q Iu �aIN Total Contract Due at Signing $37,152.00 *Tax not included Discounts Flock Safety Platform $0.00 Flock Safety Add-ons $0.00 Flock Safety Professional Sciviccs $2,598.00 Docusign Envelope ID:Al18E4B5-17FA-4231-93EF-3CF57081 BB2D Product and Services Description An integrated public safety platform that detects,centralizes and decodes actionable evidence to increase safety,improve efficiency,and connect the F1ockOS TM-Community community. Law enforcement grade infrastructure-free(solar power+LTE)license plate recognition camera with Vehicle Fingerprint TM technology(proprietary Flock Safety Falcon k machine learning software)and real-time alerts for unlimited users. Professional Services-MASH Tested Pole Tmplementation Fee- Non-Coastal Region MASH tested pole that meets DOT crashwortluness requirements.Includes materials,installation,and maintenance. FlockOS Features& Description The ability to request direct access to feeds from privately owned Flock Safety Falcou®LPR cameras Community Network Access located in neighborhoods,schools,and businesses in your community,significantly increasing actionable evidence that clears cases. Unlimited Users Unlimited users for F1ockOS Time&Location Based Search Search full,partial,and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle FingeprintTM technology.Access vehicle type,make,color,license plate state,missing/covered plates,and other unique features like bumper stickers,decals,and roof racks. ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of each connected asset,enabling greater situational awareness and a common operating picture. Real-Tine NC1C alerts sent to Shared Agencies Alert sent to any shared community Law Enforcement agency when a vehicle entered into the NCIC crime database passes by a Flock camera Unlimited Custom Hot Lists Ability to add a suspect's license plate to a custom list and get alerted when it passes by a Flock camera Docusign Envelope ID:Al18E4B5-17FA-4231-93EF-3CF57081 13132D By executing this Order Form,Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafeiy.com/terms-and-conditions The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP,INC. Customer: NY-Southold Town PD Signed by: Signed by: E av Sw1i{�t Ef tit. l�vaaan By. AC5C931454C24F3... By. 42 B412A4FDC8438... Mark Smith Steve Grattan Name: Name: General Counsel Chief Title: Title: 1/8/2025 1/8/2025 Date: Date: PO Number: