HomeMy WebLinkAboutWireless Communication Master Plan DENIS NONCARROW Town Hall,53095 Main Road P.O.
TOWN CLERK pF so Box 1179
�d�► 'p`� Southold,New York 11971 Fax
REGISTRAR OF VITAL (631)765-6145 Telephone(631)
765-1800
STATISTICS MARRIAGE OFFICER www.southoldtownny.gov
RECORDS MANAGEMENT
OFFICER FREEDOM OF
INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2026-460 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 20,2026:
RESOLVED that the Town Board of the Town of Southold hereby accepts the proposal of
Cityscape Consultants Inc., and authorizes and directs Supervisor Albert J.Krupski,Jr., to enter
into a Consulting Agreement with CityScape Consultants Inc.to provide professional wireless
consulting services to develop a Wireless Communications Master Plan for the Town of
Southold, to be funded from budget line B.8020.544530 (Planning Consultant), and subject to
the approval of the Town Attorney.
Denis Nonearrow
Southold Town Clerk
RESULT: Adopted
MOVER: Justice Stevens
SECONDER: Councilman Mealy
AYES: Councilman Mealy, Justice Stevens, Councilwoman Doherty,
Councilwoman Smith, Councilwoman Suess, Supervisor Krupski, Jr.
NAYES: None
Page 45 of 99
AGREEMENT
THIS AGREEMENT,entered into this day of May,2026,by and between the Town
of Southold, New York ("the Town"), a municipal corporation organized and existing under the
laws of the State of New York with offices at 53095 Main Road, Southold, New York, and
CityScape Consultants, Inc. (the "Consultant"), a Florida corporation with an address of 2423 S.
Orange Ave.,#317, Orlando, Florida 32806;
WITNESSETH,that the Town and the Consultant,for the consideration hereinafter named,
agree as follows:
ARTICLE 1.WORK TO BE DONE AND CONSIDERATION THEREFOR
The Consultant shall provide professional wireless consulting services to develop a
Wireless Communications Master Plan("Master Plan")for the Town of Southold, in coordination
with similar master plans for the Village of Sag Harbor and the Town of Shelter Island
(collectively, the "Study Communities"), all as set forth in the Consultant's Proposed Scope of
Work dated August 19, 2024 ("Exhibit A"),which are incorporated herein by reference.
The Consultant shall perform the Scope of Work at the direction of the Town and in
accordance with the terms and conditions of this Agreement and Exhibit A (collectively, the
"Services"). In performing such approved Services, the Consultant shall comply with all federal,
state, and local laws and regulations applicable to the performance of such Services. The
Consultant shall perform the Services diligently and completely and in accordance with generally
accepted professional standards of conduct and performance applicable to wireless
telecommunications planning.
As full consideration for the Services, the Town shall pay the Consultant the fees set forth
in Exhibit A, based on the fixed fee for each Task as detailed therein.
The .parties acknowledge that the Consultant cannot guaranty specific radio frequency
performance, coverage, or reception, which are subject to terrain, atmospheric conditions,
structures, interference, and actions of third parties. However, the Consultant shall exercise
professional care and diligence in its analysis, modeling, and recommendations.
ARTICLE 2.TERM OF AGREEMENT
The term of this Agreement shall commence upon the date it is fully executed by both
parties (the"Effective Date")and shall continue in full force and effect for a period of one(1)year
thereafter, unless earlier terminated as provided herein.
This Agreement may be extended upon mutual written consent of the Town and
Consultant, and approval by the Town Board,for up to six(6) additional one(1) month periods to
facilitate completion of the Scope of Work(the "Extension Term").
The Consultant shall not commence,nor be compensated for, any Services performed prior
to the Town's issuance of a numbered Purchase Order or written Notice to Commence Work.
ARTICLE 3. ACCEPTANCE AND PAYMENT
Upon completion of each Task as outlined in the Scope of Work, and/or upon substantial
completion of major milestones identified in Exhibit A, the Consultant shall submit an itemized
voucher to the Town Comptroller for payment, referencing the applicable Town Purchase Order
number. Such voucher shall be due and payable within forty-five (45) days after receipt of such
voucher,but such sum shall not be due and payable by the Town until the Town Board of the Town
has received such a voucher and has audited and approved it for payment pursuant to Town Law
§118.
The Town Board shall process any voucher received from the Consultant as expeditiously
as possible. In the event that the Town disputes or objects to any portion of any voucher submitted
by the Consultant pursuant to this paragraph,the Town shall, within thirty(30) days of the receipt
of such voucher, notify the Consultant in writing of such dispute or objection. The Consultant
acknowledges that it is familiar with the requirements of section 118 of the Town Law which, in
effect, prohibit payment of any of the Consultant's claims against the Town unless an itemized
voucher therefor shall have been presented to the Town Board or Town Comptroller and shall have
been audited and allowed by the Town Board or Town Comptroller.
The acceptance by the Consultant of final payment shall be, and shall operate as, a release
to the Town from all claims and all liabilities to the Consultant for all things done or furnished in
connection with this work and for every act and neglect of the Town and others relating to, or
arising out of, this Contract, except the Consultant's claims for interest upon the final payment, if
this payment is improperly delayed. No payment, however final or otherwise, shall operate to
release the Consultant or its sureties from any obligations under this Contract.
ARTICLE 4. CHANGES TO THE CONTRACT AND EXTRA WORK
(a) The Town may at times, without notice to the Consultant's surety and without
invalidating the Contract, order extra work or make changes by altering, adding
to, or deducting from the work contemplated herein and may adjust the Contract
price accordingly,pursuant to Paragraph (b) below. The Consultant shall not
deviate from, add to, delete from, or make changes in the work required to be
performed hereunder unless so directed by a written Change Order. If the
Consultant is directed by the Town to perform extra work prior to an agreement
on costs or time, the Consultant shall promptly comply with the Change Order of
the Town. No claim for extra work or any change in the work shall be allowed or
made unless such extra work or change is ordered by a written Change Order
from the Town.
(b) The amount of compensation to be paid to the Consultant for any extra work, as
so ordered, shall be determined as follows:
1. .By a lump sum mutually agreed upon by the Town and the Consultant; or
2. Using the applicable rates or prices within Exhibit A and approved by the
Town and the Consultant.
(c) Regardless of the method used by the Town in determining the value of a Change
Order,the Consultant shall submit to the Town a detailed payment breakdown of
the Consultant's estimate of the value of the omitted or extra work.
(d) Unless otherwise specifically provided for in a Change Order, the agreed .
compensation specified therein for extra work includes full payment for extra
work covered thereby, and the Consultant waives all rights to any other
compensation for such extra work, damage or expense, including claims for delay,
damage or expense.
(e) The Consultant shall and hereby agrees to produce any and all data the Town may
reasonably request, including but not limited to, time sheets, daily reports, bills
and vouchers of subcontractors, receiving documents, freight and trucking
receipts, etc.
(f) All change orders shall be processed, executed and approved in the following
manner:
(i)if the estimated cost of the extra work is less than$1,000 in the aggregate, a
Change Order Form must be processed and executed by the supervising
Department Head;
(ii) if the estimated cost of the extra work is greater than$1,000,then the Change
Order Form must be executed by the supervising Department Head and submitted
to the Town Board for consideration and approval by resolution. The Consultant
must submit a detailed explanation of why the Change Order is needed, which
must also be submitted to the Town Board prior to its approval. The Change
Order must also be approved by the Town Comptroller and the Town Attorney.
Once this procedure is completed,the Consultant may proceed with the extra
work.
The Town will not accept any alteration to this form and no payment for Extra Work
shall be due the Consultant unless it executes a Change Order on this Form.
(g) If the Consultant claims that any work which the Consultant has been ordered to
perform will be extra work,that the Consultant for any reason cannot comply with
the terms and provisions of the Contract, or that any action or omission of the
Town is contrary to the terms and provisions of the Contract and will require the
Consultant to perform extra work, the Consultant shall:
1. Promptly comply with the Town's direction to perform the work which the
Consultant claims will be extra work; and
2. Proceed diligently, pending and subsequent to the determination of the Town
with respect to any said disputed matter, with the performance of the work in
accordance with all the instructions of the Town.
(h) No claim for extra work shall be allowed unless it was performed pursuant to a
Change Order duly approved by the Town Board. The Consultant's failure to
comply with any part of this provision shall be deemed to be:
1. A conclusive and binding determination on the part of the Consultant that said
Change Order, work, action or omission does not involve extra work and is
not contrary to the terms and provisions of the Contract, and
2. A waiver by the Consultant of all claims for additional compensation,time or
damages as a result of said changed work, act or omission.
ARTICLE 5. CONSULTANT'S OBLIGATIONS
(a) The Consultant shall be responsible for the full and correct performance of the work
required by this Contract within the time specified herein, including the work of the
Consultant's subcontractors, and any errors therein shall be corrected at the
Consultant's own cost and expense. In addition, the Consultant shall indemnify the
Town for any costs or expenses attributable to errors in performance by the Consultant
or the Consultant's subcontractors, consistent with Article 12.
ARTICLE 6. CONSULTANT'S INSURANCE
The Consultant shall not commence work under this Contract until it has obtained all
insurance required under this paragraph and such insurance has been approved by the Town.
(a) Compensation Insurance: The Consultant shall take out and maintain during the
life of this Contract Workers' Compensation Insurance for its employees to be
assigned to the work hereunder, as required by the laws of the State of New York.
(b) Insurance: The Consultant shall take out and maintain during the life of
this Contract such general liability,property damage, and commercial auto
liability insurance as shall protect it from claims for damages for personal injury,
including accidental death, as well as from claims for property damage which
may arise from operations under this Contract. The amounts of such insurance
shall be as follows:
• General liability insurance in an amount not less than$1,000,000 for injuries, including
wrongful death,to any one person and, subject to the same limit for each person, in an
amount not less than$2,000,000 on account of any one occurrence.
• Property damage insurance in an amount not less than $300,000 for damage on account
of all occurrences.
• Commercial auto liability insurance in an amount not less than$500,000 for damage on
account of all occurrences.
The Consultant shall furnish certificates of the above insurances to the Town and shall also
name the Town as an additional named insured in said policies.
(c) Any accident or incident that may give rise to a claim shall be reported to the office
of the Town Clerk as soon as possible and not later than twenty-four (24) hours
from the time of such accident. A detailed written report must be submitted to the
Town as soon thereafter as possible and not later than three (3) days after the date
of such accident.
ARTICLE 7. REPRESENTATIONS OF CONSULTANT
The Consultant represents and warrants:
(a) That it is financially solvent and that it is experienced in and competent to
perform the type of work or to furnish services required by it; and
(b) That it is familiar with all federal, state, municipal and department laws,
ordinances and regulations which may in any way affect the work or those
employed therein.
ARTICLE 8.PERMITS AND REGULATIONS
The Consultant shall comply with all permits and approvals required for the Services and
shall maintain all licenses necessary in connection with the services furnished under this
Agreement.
ARTICLE 9. NO DAMAGES FOR DELAY
The Consultant agrees to make no claim for increased costs,charges,expenses or damages
for delay in the performance of this Contract, or for any delays or hindrances from any cause
whatsoever, and agrees that any such claim shall be fully compensated for by an extension in the
time for substantial and/or final completion of the work. Should the Consultant be or anticipate
being delayed or disrupted in performing the work hereunder for any reason, it shall promptly,and
in no event more than two (2) business days after the commencement of any condition which is
causing or threatening to cause such a delay or disruption, notify the Town in writing of the effect
of such condition stating why and in what respects the condition is causing or threatening to cause
such delay or disruption. Failure strictly to comply with this notice requirement shall be sufficient
cause to deny the Consultant a change in Schedule and to require it to conform to the Schedule
then in effect.
ARTICLE 10. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT
The Town shall have the right to stop work or terminate the Contract if:
(a) The Consultant is adjudged bankrupt or makes an assignment for the benefit of
creditors; or
(b)A receiver or liquidator is appointed for the Consultant or for any of its property and
is not dismissed within 20 days after such appointment or the proceedings in connection
therewith are not stayed on appeal within the said 20 days; or
(c) The Consultant refuses or fails to prosecute the work or any part thereof with due
diligence; or
(d)The Consultant fails to make prompt payment to persons supplying labor or materials
for the work; or
(e) The Consultant fails or refuses to comply with all applicable laws or ordinances; or
(f) The Consultant is guilty of a substantial violation of any provision of this Contract; or
(g)The Town's execution and participation in this contract is found to be in violation of
an existing collective bargaining agreement.
In any such event,the Town, without prejudice to any other rights or remedy it may have,
may,with or without cause,by seven(7) days' notice to the Consultant,terminate the employment
of the-Consultant and its right to proceed as to the work. In such case, the Consultant shall not be
entitled to receive any further payment beyond what is owed in quantum meruit for Services
properly performed and accepted up to the date of termination, less any damages or additional
costs incurred by the Town due to the Consultant's breach.
ARTICLE 11. DAMAGES
It is hereby mutually covenanted and agreed that the relation of the Consultant to the work
to be performed by it under this Contract shall be that of an independent contractor. As an
independent contractor, it will be responsible for all damage, loss or injury to persons or property
that may arise in or be incurred during the conduct and progress of said work, whether or not the
Consultant, its agents, or employees have been negligent. The Consultant shall hold and keep the
Town free and discharged of and from any and all responsibility and liability of any sort or kind.
The Consultant shall assume all responsibility for risks or casualties of every description, for loss
or injury to persons or property arising out of the nature of the work, from the action of the
elements, or from any unforeseen or unusual difficulty. The Consultant shall make good any
damages that may occur in consequence of the work or any part of it. The Consultant shall assume
all blame, loss and responsibility of any nature by reason of neglect or violation of any federal,
state, county or local laws, regulations or ordinances.
ARTICLE 12. INDEMNITY AND SAVE HARMLESS AGREEMENT
The Consultant agrees to indemnify and save the Town, its officers, agents and employees
harmless from any liability imposed upon the Town, its officers, agents and/or employees arising
from the negligence, active or passive, of the Consultant and from and against any damages,
claims, or expenses, including reasonable attorney's fees, arising out of the Consultant's breach of
the Agreement or from the Consultant's acts or omissions outside the scope of the Agreement or
arising out of claims or actions by third parties against the Consultant by virtue of its performance
of this Agreement.
To the extent permitted by law, the Town shall be responsible for its, own negligence or
willful misconduct.
Nothing herein shall be construed as an agreement by the Town to indemnify the
Consultant.
ARTICLE 13. NO ASSIGNMENT
In accordance with the provisions of section 109 of the General Municipal Law, the
Consultant is hereby prohibited from assigning, transferring, conveying, subletting or otherwise
disposing of this Agreement, or of its right, title or interest in this Agreement, or its power to
execute this Agreement,to any other person or corporation without the previous consent in writing
of the Town.
ARTICLE 14. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this Contract shall be
deemed to have been inserted herein. If any such provision is not inserted, through mistake or
otherwise, then upon the application of either party, this Contract shall be physically amended
forthwith to make such insertion. -In particular, the Consultant shall, among other things, fully
comply with:
(a) Labor Law section 220-e and Executive Law sections 291-299 and the Civil
Rights Law relating to prohibition against discrimination and providing equal
opportunity.
(b) Affirmative action as required by the Labor Law, if applicable.
(c) All other applicable federal, state, and local laws relating to employment
practices, safety, and equal opportunity.
ARTICLE 15. TITLE VI AND NONDISCRIMINATION
The Consultant shall comply with Title VI of the Civil Rights Act of 1964 and all related
federal, state, and local nondiscrimination statutes and regulations in connection with the
performance of the Services under this Agreement. The Consultant shall not, in the performance
of this Agreement,discriminate against any person on the basis of race, color,national origin, sex,
age, disability, or limited English proficiency (LEP).
To the extent applicable to the Services and at the Town's reasonable request, the Consultant
shall:
(a) reasonably cooperate with the Town in meeting the Town's obligations under its
Title VI Plan, which is incorporated herein by reference; and
(b) include nondiscrimination provisions in any subcontracts consistent with this
Article.
Failure to comply with this Article may be deemed a material breach of this Agreement, subject
to the cure and termination provisions herein and applicable law.
ARTICLE 16. PREVAILING WAGE RATES REQUIRED BY LAW
(a) To the extent, if any, that the Services under this Agreement are determined to
constitute "public work"within the meaning of Labor Law section 220,the
parties hereto, in accordance with the provisions of section 220(3) of the Labor
Law, hereby agree that there shall be paid each employee engaged in work under
this Contract not less than the wage rate and supplements set opposite the trade or
occupation in which he/she is engaged, which are the wage rates and supplements
established as the prevailing rate of wages for the work covered by this Contract.
(b) Labor classifications not appearing on the schedule of wages can be used only
with the consent of the Owner and then the rate to be paid will be given by the
Owner after being advised by the Department of Labor.
(c) The Consultant shall post in a prominent and accessible place on the site of the
work (if any physical work is performed) a legible statement of all wage rates and
supplements, as specified in the Contract, for the various classes of mechanics,
workingmen/women, or laborers employed on the work.
If the Services are determined not to be public work, this Article shall be deemed
inapplicable.
ARTICLE 17.AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by the
Town Board of the Town of Southold, at a meeting thereof held on May 20, 2026.
Albert J. Krupski, Jr., Supervisor, whose signature appears hereafter, is duly authorized
and empowered to execute this instrument and enter into such an Agreement on behalf of the
Town. This instrument shall be executed in duplicate. At least one copy shall be permanently
filed, after execution thereof, in the office of the Town Clerk, Denis Noncarrow.
ARTICLE 18.NOTICES
Any and all notices and payments required hereunder shall be addressed as follows, or to
such other address as may hereafter be designated in writing by either party hereto:
To Town (official notices):
Denis Nonearrow
Southold Town Clerk
P.O. Box 1179
Southold,NY 11971-0959
Copy to (for contract administration):
Town of Southold—Planning Department
Attn: Heather Lanza, AICP,Planning Director
54375 Main Road
P.O. Box 1179
Southold,NY 11971
Email: heather.lanza@town.southold.ny.us
To Consultant:
Cityscape Consultants, Inc.
Attn: Contract Administration
2423 S Orange Ave#317
Orlando, FL 32806
Email: Admin@cityseapegov.com
ARTICLE 19. WAIVER
No waiver of any breach of any condition of the Agreement shall be binding unless in
writing and signed by the party waiving said breach. No such waiver shall in any way affect any
other term or condition of this Agreement or constitute a cause or excuse for a repetition of such
or any other breach unless the waiver shall expressly so provide.
ARTICLE 20. MODIFICATION
This Agreement, together with Exhibit A, constitutes the complete understanding of the
parties. No modification of any provision hereof shall be valid unless in writing, signed by both
parties, and, where required, approved by the Town Board.
ARTICLE 21. APPLICABLE LAW AND VENUE
This Agreement is governed by the laws of the State of New York. In the event of any
controversy or claim arising out of or relating to this Agreement, or the breach thereof, the parties
specifically consent to the jurisdiction of the Supreme Court of the State of New York, County of
Suffolk, or, where applicable, the United States District Court for the Eastern District of New
York.
IN WITNESS WHEREOF, the Town of Southold has caused these presents to be signed
by Albert J. Krupski, Jr., its Supervisor, duly authorized to do so, and the Consultant has caused
these presents to be signed by its duly authorized representative, the day and year first above
written.
CityScape Consultants, Inc.
By:
Name: Mary K. iles
•Title: VP/Business Manager
Date: 5/26/2026
Town of Southold
By:
Albert J. Krupski, Jr., Supervisor
Date:
EXHIBIT A
SCOPE OF WORK PROPOSAL—TASK DELIVERABLES & FEES
[Attach Consultant's Proposed Scope of Work dated 8/19/2024]
CkyScapeC0NSULTANTS, INC.
MASTER PLAN PROJECTlSOUTHOLD•August 19,2024
STATEMENT OF PROPOSED FEES
Project Fees
The following cost proposal is a total fixed fee for each community, as part of a comprehensive Master Plan project
including: the Town of Southold, Village of Sag Harbor, North Haven Village and the Town of Shelter Island. The
Scope of Work as proposed includes the following Task/Deliverables and associated fees:
Timeline A
Description of Task Est.
ASK 1—WIRELESS INVENTORY111
A$ Prehmtnary Research Compile data/research and assembly of tower/antenna GIS 2-4 weeks
a' database of all known existing tower and wireless antenna
locations,including any map layers from Town for base mapping;
build field data for assessments;high-resolution geo data.
$4,763.75
B ;'Infrastructure' 3 Visit area and identify all wireless infrastructure in and around 2-4 weeks
rn the Town(*includes all travel expense).Review of data gathered
Assessments and Data.. .;� p
Revtew ;Y ' from the assessment process.Compile,confirm and reconcile all
" data,pictures,.and notable information.
;ASK INVENTORY MAPPING,PRO'PAGA7TION MAPPING,ANALYSIS&CONGEPTUA SOLUTIONS.
._ ..�
A. inventory Mapping and O Draft inventory mapping and analysis of current wireless 2-3 weeks $1,556.25
.s .
Analysrs condition within each Town.Two(2)inventory maps(structure
„O First DraftylnvenLory type and antenna type),one census maps and a summary
9 Final inpentor" analysis is provided for each Town.
Y: ®Final inventory maps with compilation of all infrastructure data
! -y into ESRI GIS map file with imagery.
B Engineering Propagation = Mid-band frequency propagation mapping showing estimated 4 weeks $2,250.00
Mapping 1 y r coverages from all existing and approved and under review
�wr wireless facilities.
G Conceptual Mapping and Three conceptual solution maps identifying potential wireless 2-3 weeks $5,631.25
Mapping i .deployment options for improving wireless coverages over the
next ten years(macro only,small wireless only,hybrid).The
Analysis will include map summaries,existing conditions and
" other variables as discovered in the assessment process for each
z
' community.
TAS 3—PUBLIC OUTREACH,ONLINE SURVEY&PRESENT `TiONS
A`,Public outreach --* Preparation of analysis and materials for public presentation for 2-4 weeks
each community
B Online Survey , Create Town survey for each Town including wireless usage, 2-4 weeks
infrastructure preferences and preferred conceptual solutions;
and summary upon completion $4,725.00
C. Presentations Town Council meeting per community to go over inventory and
O.First Meeting Virtual
propagation mapping. 1 Meeting
D .Poll Results and + After online survey closes the Town Council will be presented 2 weeks
Rewmmendat�ons i with the results and will make the decision on the solution the
r Town will choose.
PG.2 OF 3
TASK-4—1NIRELESS,COMMUNICATt.ONS•ORQtNANCE
A Regulatory Review First 1 Review Town's existing regulations including'.federal and state 2-4 weeks
p ,, mandates and'codes,permitted use charts,definitions,and other
I applicable"development standards:
®Second,Meeting Virtual Review of proposed text emendments.based on"maps and chosen 1 Meeting
conceptual_plan•,included with 3 d above $6,300.00
B ;Second Draft Code Edits to proposed text revisions based on comments received
Revisions: from first draft.--
a
C Final Draft Code Revis o Final edits to proposedtext amendments. -
TASK S—FBYA6 PLAN ANQ COQE CHANGES
9 Final Wireless y Final.analysis of engineer mapping and code amendment `. 2 weeks
Cornrnunications Plan and recommendations. $1,300.00 -
Code Changes
6.Third Meeting Virtuaf Project completion 1 Meeting
-
Total Town bf Southold' $26,526.25
Total Master Plan"for all Four Communities(Southold,Shelter Island,Sag Harbor,North Haven)" "$106,105.00_
*Includes all travel-related expenses.
Per Diem Rates
If required by the Town,Additional Services outside of the scope of work may be added in accordance with
the rate schedule below; or as mutually agreed upon by Town and Cityscape.
Effective January 1 2024,through December 31, 2026
Regulatory $ 350.00 per hour
Senior Engineering Consultant $ 285.00 per hour
Project Manager/Planner/Manager $ 200.00 per hour
Field Engineering/Planning Travel Time $ 75.00 per hour
PER DIEM TERMS AND CONDITIONS
1. Labor rates do not include state or local taxes,if applicable.
2. Travel and meals on a per diem basis will be invoiced at actual cost, plus 20 percent to account for general
and administrative costs.
3. Hours expended for travel in support of any time and materials task orders are billable hours.
4. Hourly project work is invoiced monthly. All invoices are due and payable 30 days from issuance.
Basis of Proposal
1. Project includes biweekly teleconference calls(via Zoom)for staff/CityScape status meeting updates throughout
the completion of project.
2. Project includes: one (1)trip,two staff to the Town for the inventory assessment process; and three (3)virtual
meetings (one to provide the inventory analysis, propagation maps,the introduction to the survey/poll and to
answer questions from Town Council regarding solution scenarios;one to present the survey results, review of
draft ordinance recommendations; and one for project completion). Additional in-person
meetings/presentations may be added at a fixed fee of$3,000.00 to include all travel expense.Additional virtual
meetings may be added at a fixed fee of$2,000.00.
MyScape MASTER PLAN PROJECTISOUTHOLD•August 19,2024
PG.3 OF 3
3. Town will be invoiced upon completion,submission, and acceptance of deliverables for each Task.
4. Estimated timeline does not take into consideration required advertisement for public meetings, the
Town/Cityscape existing workload or existing public meeting schedules. Some tasks run concurrently so the
timeline may be more or less than the estimated timing.
5. Town staff will schedule any public meetings required with necessary planning and community groups, public
notification and arrangements for meeting dates, and times and locations in conjunction with the Cityscape
calendar.
6. Total pricing is an estimated fixed cost, including labor, travel, and other direct costs. Proposed costs for this
project are indicative of the efficiency of our operations, proven automated tools, vast experience completing
similar projects, and view of the strategic nature of this project. A significant change in scope of one or more
tasks,.may affect the overall price.
7. Scope is arranged in CityScape's proposed order of development based on prior project experience.Tasks may
be reviewed and reorganized as necessary, upon mutual agreement, to meet the objectives of the Town's
project goals.
8. Any additional tasking will be authorized by mutual agreement. Such tasking will be performed on a time and
materials basis in accordance with the per diem rates or on a fixed price basis as mutually agreed upon in a task
order by CityScape and Town.
CRYScape MASTER PLAN PROJECT/SOUTHOLD•August 19,2024
COVER SHEET FOR DOCUMENTS v
JUN
0,_ •L L
SENT TO: �U
Sent by: ASSISTANT T/A, JULIE M. MCGIVNEY
ASSISTANT T/A BENJAMIN JOHNSON
ASSISTANT T/A KAYLA GRIFFIN
CONFIDENTIAL SECRETARY, AMY SCHLACHTER
Type of Agreement :
Nature of Contract/Agreement