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HomeMy WebLinkAboutYouth Services (2) Revision 1i1/26; Law No. 2� f v JSY1 Line Item/Omaibus Grant SC 26 000006710 Contract This Contract ("the Contract") is between the County of Suffolk ("the County"), a municipal corporation of the State of New York, acting through its duly constituted Department of Youth Bureau ("the Department"), located at H. Lee Dennison Building, 3rd Floor, 100 Veterans Memorial Highway, Hauppauge, New York(mailing address: P.O. Box 6100, Hauppauge,New York 11788-0099); and Town of Southold ("the Contractor"), a Municipal Corporation,having an address at 53095 Main Road; Southold,New York 11971. Contractor and County are collectively referred to herein as "Parties"and each is individually a"Party". The Contractor has been designated to receive funds from the County for Juvenile Delinquency Prevention Program ("the Services") as set forth in Article I, entitled"Description of Services." Term of the Contract: January 1,2026 through December 31, 2026 Total Cost of the Contract: Shall not exceed $17,464.00, to be paid as set forth in Articles V and VI herein, unless revised by a Suffolk County Resolution and in accordance with paragraph Le.of Article V of this Contract. Terms and Conditions: Shall be as set forth in Articles I through VI, attached hereto and made a part hereof. In Witness Whereof,the Parties hereto have executed the Contract as of the latest date written below. Town of Southold COUNTY OF OLK By: Name: By. w-ti Title: - c Kevin B. olloy Fed.Tax ID#: _ 3 Chief Depu C ty Exec u' e Date: Z Date: S/3 Approved: [NAME OF SIG ATORY] Youth Burjeau hereby certifies under penalties of perjury.that I am an officer By: of 11,LTo liU So ,n I � Sa a ve ano Director [NAME OF 1CONTRACTOR] (� ►no xecutive Director ,that I have read and I am familiar with§A5-8 of Article V Date sJ(o�'L!o of the Suffolk County C de d that wq-koLk Approved as to Form: [NAME OF CONTRAC OR] Christopher J.C ayton meets all requirements to qualify for exemption thereunder. County At rn Date ? 02 By [SI NA Name:Manuel Esteban Assistant C orney Date: Page 1 of 27 13wco cL2 m om q Revision 1/1/26; Law No. JSY1 Line Item%Omnibus Grant SC 26 000006710 List of Articles Article I Description of Services 1. Conflicting Provisions 2. Services 3. Contract Agency Performance Measures and Reporting Requirements-Local Law No. 41-2013 4. Reporting of Key Performance Indicators Article II Definitions 1. Meanings of Terms 2. Elements of Interpretation Article III General Terms and Conditions 1. Contractor Responsibilities a. Duties and Obligations b. Qualifications, Licenses, and Professional Standards c. Notifications d. Documentation of Professional Standards e. Credentialing f. Engineering Certificate 2. Termination a. Thirty Days Termination b. Event of Default; Termination on Notice c. Termination Notice d. Duties upon Termination 3. Indemnification and Defense 4. Insurance 5. Independent Contractor 6. Severability 7. Merger;No Oral Changes 8. Set-Off Rights 9. Non-Discrimination in Services and Employment 10.Nonsectarian Declaration 11. Governing Law 12.No Waiver 13. Conflicts of Interest 14. Cooperation on Claims 15. Confidentiality 16. Assignment and Subcontracting 17. Changes to Contractor 18.No Intended Third Party Beneficiaries 19. Certification as to Relationships 20. Publications 21. Copyrights and Patents Page 2 of 27 C Revision 1/1/26; Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 a. Copyrights b. Patents 22. Arrears to County 23. Lawful Hiring of Employees Law in Connection with Contracts for Construction or Future Construction 24. Certification Regarding Lobbying 25. Record Retention 26. Contract Agency Performance Measures and Reporting Requirements -Local Law No. 41-2013 27. Notice 28. Data Protection and Cybersecurity 29.New York State Labor Law Article IV Suffolk County Legislative Requirements 1. Contractor'sNendor's Public Disclosure Statement 2. Living Wage Law 3. Use of County Resources to Interfere with Collective Bargaining Activities 4. Lawful Hiring of Employees Law 5. Gratuities 6. Prohibition Against Contracting with Corporations that.Reincorporate Overseas 7. Child Sexual Abuse Reporting Policy 8. Non Responsible Bidder 9. Use of Funds in Prosecution of Civil Actions Prohibited 10. Youth Sports 11. Work Experience Participation 12. Safeguarding Personal Information of Minors 13. Contract Agency Performance Measures and Reporting Requirements 14. Suffolk County Local Laws Website Address 15. Suffolk County Code of Ethics 16.Notification of Cyber Security Breach Article V General Fiscal Terms and Conditions. 1. General Payment Terms a. Presentation of Suffolk County Payment Voucher b. Voucher Documentation c. Payment by County d. Budget Modification e. Budget and/or Services Revisions f. Taxes g: Final Voucher 2. Subject to Appropriation of Funds 3. Personnel Salaries, Pension and Employee Benefit Plans, Rules and Procedures 4. Accounting Procedures 5. Audit of Financial Statements 6. Financial Statements and Audit Requirements 7. Furniture, Fixtures, Equipment, Materials, Supplies Page 3 of 27 T Revision 1/1/26;Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 a. Purchases, Rentals or Leases Requiring Prior Approval b. Purchase Practices/Proprietary Interest of County c. County's Right to Take Title and Possession d. Inventory Records, Controls and Reports e. Protection of Property in Contractor's Custody f. Disposition of Property in Contractor's Custody 8. Lease or Rental Agreements 9. Statement of Other Contracts 10. Miscellaneous Fiscal Terms and Conditions a. Limit of County's Obligations b. Duplicate Payment from Other Sources c. Funding Identification d. Outside Funding for Non-County Funded Activities e. Potential Revenue f. Payments Contingent upon State/Federal Funding g. Denial of Aid h. Budget i. Payment of Claims j. Payments Limited to Actual Net Expenditures k. Travel, Conference, and Meeting Attendance: SOP A-07 Amendment 1 1. Salaries m. Salary Increases n. Contractor Vacancies o. No Limitation On Rights p. Comptroller's Rules and Regulations Article VI Budget Article VII Reporting of Key Performance Indicators Page 4 of 27 1 ( ' Revision 1/1/26;Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 Article I Description of Services Whereas, the Contractor [insert name of Contractor] has been identified in the 2026 Suffolk County Adopted Budget under the pseudo code as listed on page one of the Contract to perform the Services for the Department; and Whereas, the Department desires to have the Contractor provide a Juvenile Delinquency Prevention Program; and Whereas,the Contractor agrees to provide such a program to the County; Now therefore, in consideration of the mutual provisions and covenants hereafter set forth, the Parties hereto agree as follows: 1. Conflicting Provisions In the event of any conflict between this Article I and any other provision to this Contract, such other provision shall prevail unless it is expressly stated that this Article I shall prevail. 2. Services Description of Services referred as set forth in the Program Summary, Description of'Services and requirements. Legislative Designated Funding Application; Description of Services. 3. Contract Agency Performance Measures and Reporting Requirements—Local Law No. 41-2013 a. If payment under this Contract may exceed $50,000, it is subject to the requirements of Suffolk County Local Law No. 41-2013, a Local Law to Implement Performance Measurement to Increase Accountability and Enhance Service Delivery by Contract Agencies (Article VIII of Chapter 189 of the Suffolk.County Code)as set forth in Article IV of this Contract entitled"Suffolk County Legislative Requirements." b. The Contractor shall cooperate with the Department in all aspects necessary to carry out the requirements of Local Law 41-2013. j 4. Reporting of Key Performance Indicators Beginning in the second month of the Contract Term for contracts subject to Suffolk County Local Law No. 41-2013, the Contractor shall submit monthly actual performance data, also 'known as key performance indicators ("KPIs") for the prior month's data, and analysis of the Contract performance measures to the Department in accordance with the submission procedures specified by the Department in Article VII hereof. KPIs shall be submitted no later than the 15th of each month of the Contract Term, as more specifically set forth in Article VII to this Contract. End of Text for Article I Page 5 of 27 OCFS-;+001 (Rev.10/2D23) Pagel of 2 NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES INDIVIDUAL PROGRAM APPLICATION Program Information PROGRAM TITLE: - PROGRAM YEAR: lgig - x ° 111tS ~Funding Category: COUNTY: Wouth Development Funding ❑Youth Team Sports Allocation S(A ❑Youth Sports Education and Opportunity Funding U ❑Youth Sports Education Funding Infrastructure Allocation ❑ RHYA-Part 1 ❑RHYA-Part II ❑ Other n - - TOTAL PROGRAM AMOUNT: 7/ 4(p DCG lGA�T:-, "SxTOCF a�V:MEN :EQIlEz Ngggivg Erg IN MR NO e_Y� ^3.0 9�Ga!i�ittl°9aP N._ �. FROM: 1— — Z.(e- - o I Z,3 I . Co TO: THIS AGENCY IS: FEDERAL ID it CHARITIES REG.#: ❑Private,Not-for-Profit A2ublic ❑Religious Corporations - vl AGENCY WEBSITE: IMPLEMENTINGAG CY: v\j w w .sok, t�0 d w► )n o o TOWJ0oAiLold MAILING ADDRESS: � 3, 0/ I I ADDRESS LINE 2: � ©oA CITY: STATE: ZIP CODE: Ii MI: (� I I I LAST NAME: FIRST NAME: L TITLE: r`/ A PHONE NUMBER: _ EXTENSION: `(' - I- 5 FAX NUMBER: EMAIL: ccuT� p1TEG 4 p fry : � � }� LAST NAME: FIRST NAME: z J ' TITLE: `//. PHONE NUMBE: - EXTENSION: 219 FAX NUMBER: V EMAIL: EXECUTIVE DIR TORY/BOA CHAIRPERSON SIGNATURE Disclaimer: Please note that submission of these forms to the County Youth Bureau does NOT guarantee funding will be allocated to your program. ❑ Changes have been submitted on the electronic OCFS-5001, Individual Program Application-Program Information; OCFS-5002,Agency Program Proi/le; and/or OCFS-5003, Individual Program Application-Program Summary-Program Components. ��b�g11FEB[ir��Gy C. Town of Southold Youth Bureau 970 Peconic Lane Peconic, NY 11958 Youth Bureau Director Heather Huerta (631) 765-8251 HeatherH@southoldtownny.gov Southold Town Police Juvenile Aid Bureau The Jabs Officers provide alcohol, drug, crime prevention,gang awareness, bicycle safety, DWI &driver safety programs,tours of the police agency, administers the DARE program in local schools, provides instruction in law related classes, assists school counselors and administrators, addresses community groups and provides classrooms lectures to driver's education classes as well assists the Southold Town Youth Court.The JAB Officers also serve on the Town of Southold Youth Bureau Board and works with the Youth Bureau to provide programs for the Youth of the Town. The JAB program also seeks to provide early prevention of anti-social and criminal behavior by establishing a diversion procedure for youth.The target group to be served is between the ages of 5-18 years.The JAB Officers refer young people to the Southold Town Youth Services Program,Town of Southold Youth Court or other appropriate agencies. For individual,group;or family counseling.The Southold Town JAB Officers are available to young people and their families in the Town of Southold. The JAB Officers act in a prevention role and as a liaison among the Police Dept., schools, parents and the community.They also serve as School Resource Officers for(5)of the township's school districts. These programs are open to all Suffolk County Youth Residents. l @ Revision 1/1/26; Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 Article II agent for service of process;or Definitions d. the Contractor's failure to comply with any 1. Meanings of Terms Federal, State or local law, rule, or regulation, and County policies or directives;or As used herein: e. the Contractor's bankruptcy or insolvency;or "Audit of Financial Statements"means the examination by the Comptroller and any Federal or State auditing authority f. the Contractor's failure to cooperate in an Audit of of the financial statements of the Contractor resulting in the Financial Statements;or publication of an independent opinion on whether or not . those financial statements are relevant, accurate, complete, 9. the Contractor's falsification of records or reports, and fairly presented misuse of funds,or malfeasance or nonfeasance in financial record keeping arising out of, or in connection with, any "Budget" means the Contractor's summary or plan of all contract with the County;or intended revenue, whether received in the form of fees, grants, County funding, or any other source, and h. the Contractor's failure to submit, or failure to expenditures necessary to render the Services. timely submit, documentation to obtain Federal or State funds;or "Budget Deficiency Plan"means an analysis of the cost of the Services, changes in fiscal conditions, and required i. the inability ofthe County or the Contractor to modifications to the Contract to continue to render the obtain Federal or State funds due to any act or omission of Services. the Contractor,or "Comptroller" means the Comptroller of the County of J• any condition that the County determines, in.its Suffolk. i sole discretion,is dangerous. "Contract"means all terms and conditions of this Contract k. the failure to comply with Local Law 41-2013 and forming all rights and obligations of the Contractor and the related contractual requirements. County. "Federal" means the United States government, its "Contractor"means the signatory corporation,its officers, departments,and agencies. officials, employees, agents, servants, sub-contractors, volunteers,and any successor or assign of any one or more "Fringe Benefits" means non-wage benefits which of the foregoing performing the Services. accompany, or are in addition to,a person's salary,such as paid insurance, sick leave, profit-sharing plans, paid "County"means the County of Suffolk,its departments,and holidays,and vacations. agencies. "Fund Source"means any direct or indirect sum payable to "County Attorney" means the County Attorney of the the Contractor by the County pursuant to any lawful County of Suffolk. obligation. "Department" means the signatory department approving "Legislature" means the Legislature of the County of the Contract. Suffolk. "Engineering Services"means the definition of the practice "Management Letter"means a letter certified as true by the of engineering and the definition of practice of land Contractor's certified public accountant or chief financial surveying, as the case may be, under Section 7201 and officer of findings and recommendations for improvements Section 7203 of the State Education Law,respectively. in internal fiscal control that were identified during an Audit of Financial Statements,but which were not required to be "Event of Default"means included in an audit report. a. the Contractor's failure to perform any duty "Municipal Corporation"means a town,village,or school required of it under paragraphs 1(b)-(e)of Article III of the district Contract;or "Services"means all that which the Contractor must do,and b. the Contractor's failure to maintain the amount any part thereof arising out of, or in connection with, the and types of insurance with an authorized insurer as required Contract as described in Article I"Description of Services." by the Contract;or "State"means the State of New York. C. the Contractor's failure to maintain insurance required by the Contract with an insurer that has designated "Statement of Other Contracts"means a complete list of the New York Superintendent of Insurance as its lawful all other contracts under which money has been or will be Page 6 of 27 Revision 1/1/26; Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 paid to the Contractor from the County, Federal, or State governments,or a Municipal Corporation,and(i)which are currently in effect or(ii)which have expired within the past twelve(12)months and have not been renewed. "Suffolk County Payment Voucher"means the document authorized and required by the Comptroller for release of payment. "Term"means the time period set forth on page one of the Contract and,if exercised by the County,the option period. 2. Elements of Interpretation Words of the masculine gender shall mean and include ` correlative words of the feminine and neuter genders and words importing the singular number shall mean and include the plural number and vice versa. Words importing persons shall include firms, associations, partnerships (including limited partnerships), trusts, corporations, and other legal entities,including public bodies,as well as natural persons, and shall include successors and assigns. Capitalized terms used, but not otherwise defined, herein, shall have the meanings assigned to them in the Contract. End of Text for Article II Page 7 of 27 en Revision 111/26; Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 Article III other term and provision of the Contract shall be General Terms and Conditions valid and enforceable to the fullest extent pemutted by law. 1. Contractor Responsibilities d. Documentation of Professional Standards a. Duties and Obligations The Contractor shall maintain on file, in one location in i.) It shall be the duty of the Contractor to Suffolk County, all records that demonstrate that it has discharge, or cause to be discharged, all of its complied with sub-paragraphs (b) and (c) above. The responsibilities, and to administer funds received address of the location of the aforesaid records and in the interest of the County in accordance with the documents shall be provided to the County no later than the provisions of the Contract. date of execution of the Contract. Such documentation shall be kept, maintained, and available for inspection by the ii.) The Contractor shall promptly take all County upon twenty-four(24)hours notice. action as may be necessary to render the Services. e. Credentialing iii.) ' The Contractor shall not take any action that is inconsistent with the provisions of the i.) In the event that the Department,or any Contract. division thereof,maintains a credentialing process to qualify the Contractor to render the Services, iv.) Services provided under this Contract the Contractor shall complete the required shall be open to all residents of the County. credentialing process. In the'event that any State credential, registration, certification or license, b. Qualifications, Licenses, and Professional Drug Enforcement Agency registration, or Standards Medicare or Medicaid certification is restricted, suspended, or temporarily or permanently The Contractor represents and warrants that it has,and shall revoked,it is the duty of the Contractor to contact continuously possess, during the Term, the required the Department, or division thereof, as the case licensing, education,knowledge, experience, and character may be, in writing, no later than three (3) days necessary to qualify it to render the Services. after such restriction,suspension,or revocation. The Contractor shall continuously have during the Term all ii.) The Contractor shall forward to the required authorizations, certificates, certifications, Department, or division thereof, as the case may registrations,licenses,permits,and other approvals requited be, on or before July 1 of each year during the by Federal, State, County, or local authorities necessary to Term,a complete list of the names and addresses qualify it to render the Services. of all persons providing the Services, as well as their respective areas of certification, C. Notifications credentialing,registration,and licensing. i.) The Contractor shall immediately notify f. Engineering Certificate the County, in writing, of any disciplinary proceedings, commenced or pending, with any In the event that the Contract requires any Engineering authority relating to a license held by any person Services,the Contractor shall submit to the County,no later necessary to qualify him,her,or the Contractor to than the due date for submission for approval of any perform the Services. engineering work product,the Certificate of Authorization ("Certificate"), issued pursuant to §7210 of the New York ii.) In the event that a person is no longer Education Law,of every person performing any Engineering licensed to perform the Services, the Contractor Services. The failure to file, submit, or maintain the must immediately notify the County, but in no Certificate shall be grounds for rejection of any engineering event shall such notification be later than five(5) work product submitted for approval. days after a license holder has lost the license required to qualify the license holder or the 2. Termination Contractor to perform the Services. a. Thirty Days Termination iii.) In the event that the Contractor is not able to perform the Services due to a loss of The County shall have the right to terminate the Contract license,the Contractor shall not be reimbursed for without cause,for any reason, at any time,upon such terms the Services rendered after the effective date of and conditions it deems appropriate,provided,however,that termination of such license. Without limiting the no such termination shall be effective unless the Contractor generality of the foregoing, if any part of the is given at least thirty(30)days'notice. Contract remains to be performed, and the termination of the license does not affect the b. Event of Default;Termination on Notice Contractor's ability to render the Services, every Page 8 of 27 Revision 1/1/26;Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 i.) The County may immediately terminate of copyright, including reimbursement of the cost of the Contract, 'for cause, upon such terms and reasonable attomeys'fees incurred by the County,its agents, conditions it deems appropriate, in the Event of servants, officials, and employees in any action or Default as defined in Article II. proceeding arising out of or in connection with any claim asserted for infringement of copyright. ii.) If the Contractor defaults under any other provision of the Contract,the County may C. The Contractor shall defend the County,its agents, terminate the Contract, on not less than five (5) servants, officials, and employees in any proceeding or days' notice, upon such terms and conditions it action, including appeals, arising out of, or in connection deems appropriate. with, the Contract, and any copyright infringement proceeding or action.Alternatively, at the County's option, C. Termination Notice the County may defend any such proceeding or action and require the Contractor to pay reasonable attorneys' fees or Any notice provding for termination shall be delivered as salary costs of County employees of the Department of Law provided for in paragraph 27 of this Article III. for the defense of any such suit. d. Duties upon Termination 4. Insurance i.) The Contractor shall discontinue the a. The Contractor shall continuously maintain, Services as directed in the termination notice. during the Temi of the Contract,insurance in amounts and types as follows: ii.) Subject to any defenses available to it, the County shall pay the Contractor for the i.) Commercial General Liability Services rendered through the date of termination. insurance, including contractual liability coverage,in an amount not less than Two Million iii.) The County is released from any and all Dollars($2,000,000.00)per occurrence for bodily liability under the Contract,effective as of the date injury and Two Million Dollars ($2,000,000.00) of the termination notice. per occurrence for property damage. The County shall be named an additional insured. iv.) Upon termination, the Contractor shall reimburse the County the balance of any funds ii.) Automobile Liability insurance (if any advanced to the Contractor by the County no later non-owned or owned vehicles are used by the than thirty (30) days after termination of the Contractor in the performance of the Contract)in Contract. The provisions of this subparagraph an amount not less than Five Hundred Thousand shall survive the expiration or termination of the Dollars($500,000.00)per person,per accident,for Contract. bodily injury and not less than One Hundred Thousand Dollars ($100,000.00) for property V.) Nothing contained in this paragraph damage per occurrence. The County shall be shall be construed as a limitation on the County's named an additional insured. rights set forth in paragraphs 1(c)(iii)and 8 of this Article IlI. iii.) Workers' Compensation and Employer's Liability insurance, Disability 3. Indemnification and Defense Benefits insurance, including coverage for Paid Family Leave,Benefits, in compliance with all a. The Contractor shall protect,indemnify,and hold applicable New York State laws and regulations, harmless the County, its agents, servants, officials, and if required by law. The Contractor shall famish to employees from and against all liabilities, fines, penalties, the County,prior to its execution of the Contract, actions,damages,claims,demands,judgments,losses,suits the documentation required by the State of New or actions, costs, and expenses caused by the negligence or York Workers' Compensation Board of coverage any acts or omissions of the Contractor, including or exemption from coverage pursuant to§§57 and reimbursement of the cost of reasonable attorneys' fees 220 of the Workers' Compensation Law: In incurred by the County, its agents, servants, officials, and accordance with General Municipal Law § 108, employees in any action or proceeding arising out of, or in the Contract shall be void and of no effect unless connection with,the Contract. the Contractor shall provide and maintain coverage during the Term for the benefit of such b. The Contractor hereby represents and warrants employees as are required to be covered by the that it will not infringe upon any copyright in performing the provisions of the Workers'Compensation Law. Services. The Contractor agrees that it shall protect, indemnify, and hold harmless the County, its agents, iv.) Professional Liability insurance in an servants, officials, and employees from and against all amount not less than Two. Million Dollars liabilities, fines, penalties, actions, damages, claims, ($2,000,000.00) on either a per-occurrence or demands, judgments, losses, suits or actions, costs, and claims-made coverage basis. expenses arising out of any claim asserted for infringement Page 9 of 27 Revision 1/1/26;Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 b. The County may mandate an increase in the to the fullest extent permitted by law. liability limits set forth in the immediately preceding paragraphs (4)(a)(i), (ii), and (iv) or require other types of 7. Merger;No Oral Changes insurance coverage or policies. It is expressly agreed that the Contract represents the entire C. All policies providing such coverage shall be agreement of the Parties and that all previous understandings issued by insurance companies authorized to do business in are herein merged in the Contract. No modification of the New York with an A.M.Best rating of A-or better: Contract shall be valid unless in written form and executed by both Parties. d. The Contractor shall furnish to the County,prior to the execution of the Contract, declaration pages for each 8. Set-Off Rights policy of insurance, other than a policy for commercial general liability insurance, and upon demand, a true and The County shall have all of its common law,equitable,and certified original copy of each such policy evidencing statutory rights of set-off. These rights shall include,but not compliance with the aforesaid insurance requirements. be limited to,the County's option to withhold from a Fund Source an amount no greater than any sum due and owing to e. In the case of commercial general liability the County for any reason. The County shall exercise its set- insurance the Contractor shall furnish to the County,prior to off rights subject to approval by the County Attorney. In the execution of the Contract,a declaration page or insuring cases of set-off pursuant to a Comptroller's audit,the County agreement and endorsement page evidencing the County's shall only exercise such right after the finalization thereof, status as an additional insured on said policy, and upon and only after consultation with the County Attorney. demand, a true and certified original copy of such policy evidencing compliance with the aforesaid insurance 9. Non-Discrimination in Services and Employment requirements. a. The Contractor shall not, on the grounds of race, f. All evidence of insurance shall provide for the creed, color, national origin, sex, age, disability, sexual County to be notified in writing thirty(30)days prior to any orientation,military status,or marital status cancellation,nonrenewal,or material change in the policy to which such evidence relates. It shall be the duty of the i.) deny any individual the Services Contractor to notify the County immediately of any provided pursuant to the Contract;or cancellation, nonrenewal, or material change in any insurance policy. ii.) provide the Services to an individual that is different, or provided in a g. In the event the Contractor shall fail to provide different manner, from those provided evidence of insurance,the County may provide the insurance to others pursuant to the Contract;or required in such manner as the County deems appropriate and deduct the cost thereof from a Fund Source. iii.) subject an individual to segregation or separate treatment in any matter related h. If the Contractor is a Municipal Corporation and to the individual's 'receipt of the has a self-insurance program under which it acts as a self- Services provided pursuant to the insurer for any of such required coverage, the Contractor Contract;or shall provide proof,acceptable to the County,of self-funded coverage. iv.) restrict an individual in any way from any advantage or privilege enjoyed by 5. Independent Contractor others receiving the Services provided pursuant to the Contract;or The Contractor is not, and shall never be, considered an employee of the County for any purpose. Notwithstanding v.) treat an individual differently from anything contained in this Contract,the Contract shall not be others in determining whether or not the construed as creating a principal-agent relationship between individual satisfies any eligibility or the County and the Contractor or the Contractor and the other requirements or conditions which County,as the case may be. individuals must meet in order to receive the Services provided pursuant 6. Severability to the Contract;or It is expressly agreed that if any term or provision of this vi.) discriminate against employees or Contract, or the application thereof to any person or applicants for employment. circumstance, shall be held invalid or unenforceable to any extent,the remainder of the Contract, or the application of b. The Contractor shall not utilize criteria.or methods such term or provision to persons or circumstances other of administration which have the effect of subjecting than those as to which it is held invalid or unenforceable, individuals to discrimination because of their race, creed, shall not be affected thereby, and every other term and color,national origin,sex,age,disability,sexual orientation, provision of the Contract shall be valid and shall be enforced military status, or marital status, or have the effect of Page 10 of 27 Revision 1/1/26; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 substantially impairing the Contract with respect to individuals of a particular race,creed,color,national origin, 15. Confidentiality sex, age, disability, sexual.orientation, military status, or marital status,in determining: Any document of the County, or any document created by the Contractor and used in rendering the Services, shall i.) the Services to be provided;or remain the property of the County and shall be kept confidential in accordance with applicable laws, rules, and ii.) the class of individuals to whom,or the regulations. situations in which,the Services will be provided;or 16. Assignment and Subcontracting iii.) the class of individuals to be afforded an a. The Contractor shall not delegate its duties under opportunity to receive the Services. the Contract,or assign,transfer,convey,subcontract,sublet, or otherwise dispose of the Contract,or any of its right,title 10. Nonsectarian Declaration or interest therein,or its power to execute the Contract, or assign all or any portion of the moneys that may be due or .The Services performed under the Contract are secular in become due hereunder, (collectively referred to in this nature. No funds received pursuant to the Contract shall be paragraph 16 as"Assignment"),to any other person, entity used for sectarian purposes or to further the advancement of or thing without the prior written consent of the County,and any religion. The Services will be available to all eligible any attempt to do any of the foregoing without such consent individuals regardless of religious belief or affiliation. shall be void ab initio. 11. Governing Law b. Such Assignment shall be subject to all of the provisions of the Contract and to any other condition the The Contract shall be governed by, and construed in County requires. No approval of any Assignment shall be accordance with,the laws of the State'of New York,without construed as enlarging any obligation of the County under regard to conflict of laws.Venue shall be designated in the the terms and provisions of the Contract. No Assignment of Supreme Court, Suffolk County,the United States District the Contract or assumption by any person of any duty of the Court for the Eastern District of New York, or, if Contractor under the Contract shall provide for,or otherwise appropriate, a court of inferior jurisdiction in Suffolk be construed as,releasing the Contractor from any term or County. provision of the Contract. 12. No Waiver 17. Changes to Contractor It shall not be construed that any failure or forbearance of the a. The Contractor may,from time to time,only with County to enforce any provision of the Contract in any the County's written consent, enter into a Permitted particular instance or instances is a waiver of that provision. Transfer.For purposes of the Contract,a Permitted Transfer Such provision shall otherwise remain in full force and means: effect,notwithstanding any such failure or forbearance. i.) if the Contractor is a partnership, the 13. Conflicts of Interest withdrawal or change, whether voluntary, involuntary or by operation The Contractor shall not,•during the Term,pursue a course of law, of the partners, or transfer of of conduct which would cause a reasonable person to believe partnership interests (other than the that he or she is likely to be engaged in acts that create a purchase of partnership interests by substantial conflict between its obligations under the existing partners, by the partnership Contract and its private interests. The Contractor is charged itself or the immediate family members with the duty to disclose to the County the existence of any by reason of gift,sale or devise),or the such adverse interests, whether existing or potential. This dissolution of the partnership without duty shall continue as long as the Term. The determination immediate reconstitution thereof,and as to whether or when a conflict may potentially exist shall ultimately be made by the County Attorney after full ii.) if the Contractor is a closely held disclosure is obtained. corporation (i.e. whose stock is not publicly held and not traded through an 14. Cooperation on Claims exchange or over the counter): The Contractor and the County shall render diligently to 1. the dissolution, merger, each other, without compensation, any and all cooperation consolidation or other that may be required to defend the other Party,its employees reorganization of the and designated representatives, against any claim, demand Contractor;and or action that may be brought against the other Party, its employees or designated representatives arising out of,or in 2. the sale or other transfer of connection with,the Contract. twenty percent(20%)or more Page 11 of 27 r t' Revision 1/1/26;Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 of the shares of the Contractor waived or modified;and (other than to existing shareholders, the corporation ii.) such consent shall not be deemed itself or the immediate family consent to any further transfers. members of shareholders by reason of gift,sale or devise). 18. No Intended Third Party Beneficiaries b. If the Contractor is a not-for-profit corporation,a The Contract is entered into solely for the benefit of the change of twenty percent (201/o) or more of its shares or County and the Contractor. No third party shall be deemed members may be permitted transfer but only upon written a beneficiary of the Contract and no third party shall have approval of the County. the right to make any claim or assert any right under the Contract. C. The Contractor shall notify the County in writing, which notice(the"Transfer Notice")shall include: 19. Certification as to Relationships i.) the proposed effective date of the The Contractor certifies under penalties of perjury that to the Permitted Transfer, which shall not be best of its knowledge,other than through the funds provided less than thirty(30)days nor more than in the Contract and other valid agreements with the County, one hundred eighty(180)days after the there is no known spouse,life partner,business,commercial, date of delivery of the Transfer Notice; economic, or financial relationship with the County or its elected officials. The Contractor also certifies to the best of ii.) a summary of the material terms of the its knowledge that there is no relationship within the third proposed Permitted Transfer, degree of consanguinity,between the Contractor,any of its partners, members, directors, or shareholders owning five iii.) the name and address of the proposed (5%)percent or more of the Contractor,and the County. The transferee; foregoing certification shall not apply to a contractor that is a municipal corporation or a government entity. iv.) such information reasonably required by the County, which will enable the 20. Publications County to determine the financial responsibility, character,and reputation Any book,article,report,or other publication related to the of the proposed transferee,nature of the Services provided pursuant to this Contract shall contain the proposed assignee/transferee's business following statement in clear and legible print: and experience; "This publication is fully or partially funded by the County V.) all executed forms required pursuant to of Suffolk." Article IV of the Contract, that are required to be submitted by the 21. Copyrights and Patents Contractor;and a. Copyrights vi.) such other information as the County may reasonably require. Any and all materials generated by or on behalf of the Contractor while performing the Services (including, 1 d. The County agrees that any request for its consent without limitation,designs,images,video,reports,analyses, to a Permitted Transfer shall be granted,provided that the manuals,films,tests, tutorials, and any other work product transfer does not violate any provision of the Contract, and of any kind) and all intellectual property rights relating the transferee has not been convicted of a criminal offense thereto("Work Product")are and shall.be the sole property as described under Article II of Chapter 189 of the Suffolk of the County. The Contractor hereby assigns to the County County Code. The County shall grant or deny its consent to its entire right,,title and interest,if any,to all Work Product, any request of a Permitted Transfer within twenty(20)days and agrees to do all acts and execute all documents, and to after delivery to the County of the Transfer Notice, in use its best efforts to ensure that its employees,consultants, accordance with the provisions of Paragraph 27 of Article III subcontractors,vendors and agents do all acts and execute of the Contract. If the County shall not give written notice any documents,necessary to vest ownership in the County to the Contractor denying its consent to such Permitted of any and all Work Product. The Contractor may not secure Transfer (and setting forth the basis for such denial in copyright protection. The County reserves to itself,and the reasonable detail)within such twenty(20)-day period,then Contractor hereby gives to the County, and to any other the County shall be deemed to have granted its consent to person designated by the County, consent to produce, such Permitted Transfer. reproduce, publish, translate, display or otherwise use the Work Product. This paragraph shall survive any completion, e. Notwithstanding the County's consent, expiration or termination of this Contract. i.) the terms and conditions of the Contract The County shall be deemed to be the author of all the Work shall in no way be deemed to have been Product. The Contractor acknowledges that all Work Page 12 of 27 Revision 1/1/.26;Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 Product shall constitute"work made for hire"under the U.S. Regarding Lobbying (if payment under this Contract may copyright laws. To the extent that any Work Product does exceed $100,000) as required by Federal regulations, and not constitute a"work made for hire,"the Contractor hereby shall promptly advise the County of any material change in assigns to.the County all right, title and interest, including any of the information reported m such Certification, and the right, title and interest to reproduce, edit,adapt,modify shall otherwise comply with,and shall assist the County in or otherwise use the Work Product,that the Contractor may complying with, said regulations as now in effect or as have or may hereafter acquire in the Work Product, amended during the term of this Contract. including all intellectual property rights therein, in any manner or medium throughout the world in perpetuity 25. Record Retention without compensation. This includes,but is not limited to, the right to reproduce and distribute the Work Product in The Contractor shall retain all accounts,books,records,and electronic or optical media, or in CD-ROM, on-line or other documents relevant to the Contract for seven(7)years similar format. after final payment is made by the County. Federal, State, and/or County auditors and any persons duly authorized by b. Patents the County shall have full access and the right to examine any of said materials during said period. Such access is If the Contractor develops, invents, designs or creates any granted notwithstanding any exemption from disclosure that idea, concept, code, processes or other work or materials may be claimed for those records which are subject to during the Term, or as a result of any Services performed nondisclosure agreements, trade secrets and commercial under the Contract("patent eligible subject matter"),it shall information or financial information that is privileged or be the sole property of the County. The Contractor hereby confidential Without limiting the generality of the foregoing, assigns to the County its entire right,title and interest,if any, records directly related to contract expenditures shall be kept to all patent eligible subject matter,and agrees to do all acts for a period of ten (10) years because the statute of and execute all documents, and to use its best.efforts to limitations for the New York False Claims Act(New York ensure that its employees, consultants, subcontractors, False Claims Act§ 192)is ten(10)years. vendors and agents do all acts and execute any documents, necessary to vest ownership in the County of any and all 26. Contract Agency Performance Measures and Reporting patent eligible subject matter. The Contractor may not apply Requirements=Local Law No.41-2013 for or secure for itself patent protection. The County reserves to itself, and the Contractor hereby gives to the a. If payment under this Contract may exceed County, and to any other person designated by the County, $50,000,it is subject to the requirements of Suffolk County consent to produce or otherwise use any item so discovered Local Law No. 41-2013, a Local Law to Implement and/or the right to secure a patent for the discovery or Performance Measurement to Increase Accountability and invention. This paragraph shall survive any completion, Enhance Service Delivery by Contract Agencies (Article expiration or termination of this Contract. VIII of Chapter 189 of the Suffolk County Code)as set forth in Article IV entitled "Suffolk County Legislative 22. Arrears to County Requirements." Contractor warrants that, except as may otherwise be b. The Contractor shall cooperate with the authorized by agreement, it is not in arrears to the County Department in all aspects necessary to help carry out the upon any debt,contract,or any other lawful obligation,and requirements of the Law.Based on criteria established by the is not in default to the County as surety. Contractor in conjunction with the Department, the Contractor shall submit monthly reports regarding the 23. Lawful Hiring of Employees Law in Connection with Contractor's performance relative to the established criteria, Contracts for Construction or Future Construction on dates and times as specified by the Department,as more fully set forth in Article I and Article IV of this Contract. In the event that the Contract is subject to the Lawful Hiring of Employees Law of the County of Suffolk,Suffolk County C. The Contractor shall submit an annual report to the Code Article II of Chapter 353,as more fully set forth in the Department regarding the Contractor's performance no later Article entitled"Suffolk County Legislative Requirements," than July 31 of each year of the Term.All performance data the Contractor shall maintain the documentation mandated and reports will be subject to audit by the Comptroller. to be kept by this law on the construction site at all times. Employee sign-in sheets and register/log books shall be kept 27. Notice on the construction site at all times and all covered employees, as deemed in the law, shall be required to sign Unless otherwise expressly provided,all notices shall be in such sign-in sheets/register/log books to indicate their writing and shall be deemed sufficiently given if sent by presence on the construction site during such working hours. regular first class mail and certified mail, or personally delivered during business hours as follows: 1.) to the 24. Certification Regarding Lobbying Contractor at the address on page 1 of the Contract and 2.) to the County at the Department, or as to either of the Together with this Contract and as a condition precedent to foregoing,to such other address as the addressee shall have its execution by 'the County, the Contractor shall have indicated by prior written notice to the addressor. All notices executed and delivered to the County the Certification received by the Contractor relating to a legal claim shall be Page 13 of 27 0 B 2 S Revision 1/1126;Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 immediately sent to the Department and also to the County Attorney at H. Lee Dennison Building, 100 Veterans Memorial Highway, P.O. Box 6100, (Sixth Floor), Hauppauge,New York, 11788-0099. End of Text for Article III 28. Data Protection and Cyber Security a. Contractor and subcontractors shall comply with all applicable federal, state, and local laws and regulations related to data protection and cybersecurity b. Where contractor or subcontractor stores, processes, transmits, or has access to Payment Card Data or Cardholder Data Environment(CDE)on behalf of Suffolk County, Vendor shall comply with the current Payment Card Industry Data Security Standard(PCI DSS). c. Contractor and subcontractors shall employ reasonable security measures as defined by the United States Fair Trade Commission including but not limited to; encryption of sensitive data, strong password policies, elimination of default credentials,time limited credentials,least privileged access for third party vendors, network segmentation, regular patching and updates, monitoring of cyber security measures and logging thereof and incident response plan. d. Contractor and all subcontractors shall comply with the Department of Justice Preventing Access to U.S. Sensitive Personal Data and Government Related Data by Countries of Concern,28 CFR 202. C. Contractor and all subcontractors shall comply with N.Y. Gen.Bus.Law§ 899-bb by developing,implementing,and maintaining reasonable safeguards to protect the security, confidentiality,and integrity of private information. f. The Contractor shall read,become familiar with,and comply with the requirements of section A5-22 of Article V of the Suffolk County Administrative Code. The Contractor (as defined in section A5-22) certifies that it has policies and procedures in place for the effective management of any cyber security breach,event or attack.The Contractor shall, within 48 hours, notify the Chief Information Security Officer("CISO") at the Office of Information Technology located at William J. Lindsay County Complex—Building 50, 725 Veterans Memorial Highway, Hauppauge, New York 11788 and the Department named on the signature page of this Contract, of any cyber breach, event or attack, as defined in section A5-22 of Article V of the Suffolk County Administrative Code. The Contractor, upon completion of its investigation of the cyber breach,event or attack, shall provide a written report of the findings of the completed investigation to the CISO. 29. New York State Labor Law If applicable to this Contract,Contractor shall comply with Article 8 of the N.Y.Labor Law. Page 14 of 27 Revision 1/]J26; Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 Article IV Required Forms: Suffolk County Legislative Requirements Suffolk County Living Wage Form DOL-LW 1/38(Revised 1/2026) entitled "SUFFOLK COUNTY DEPARTMENT NOTE: THE CONTRACTOR'S COMPLETED LEGISLATIVE OF LABOR, LICENSING & CONSUMER AFFAIRS— REQUIREMENTS FORMS REFERENCED HEREIN ARE NOTICE OF APPLICATION FOR COUNTY AVAILABLE ON FILE AT THE DEPARTMENT NAMED ON COMPENSATION-LIVING WAGE THE SIGNATURE PAGE OF THIS CONTRACT. CERTIFICATION/DECLARATION-SUBJECT TO AUDIT." These Legislative Requirements,as may be amended from time to time,shall apply to the Contractor regardless of whether notice of 3. Use of County Resources to Interfere with Collective such amendments has been provided to the Contractor by the Bargaining Activities County. It is the Contractor's obligation under this Contract to It shall be the duty of the Contractor to read,become familiar read,become familiar with,and comply with the requirements of with, and comply with the requirements of Article I of amended Suffolk County Local Laws, Rules and Regulations, Chapter 803 of the Suffolk County Code. which can be accessed on the homepage of the Suffolk County Legislature. County Contractors (as defined by section 803-2) shall comply with all requirements of Chapter 803 of the Suffolk 1. Co ntractor's/Vendor's Public Disclosure Statement County Code,including the following prohibitions: It shall be the duty of the Contractor to read,become familiar a. The Contractor shall not use County funds to with, and comply with the requirements of section A5-8 of assist,promote,or deter union organizing. Article V of the Suffolk County Code. b. No County funds shall be used to reimburse the Unless certified by an officer of the Contractor as being Contractor for any costs incurred to assist,promote,or deter exempt from the requirements of section A5-8 of Article V union organizing. of the Suffolk County Code,the Contractor represents and warrants that it has filed with the Comptroller the verified, C. No employer shall use County property to hold a public disclosure statement required by Suffolk County meeting with employees or supervisors if the purpose of such Administrative Code Article V, section A5-8 and shall file meeting is to assist,promote,or deter union organizing. an update of such statement with the Comptroller on or before the 31st day of January in each year of the Contract's If the Services are performed on County property, the duration.'The Contractor acknowledges that such filing is a Contractor must adopt a reasonable access agreement, a material, contractual and statutory duty and that the failure neutrality agreement, fair communication agreement, non- to file such statement shall constitute a material breach of the intimidation agreement, and a majority authorization card Contract, for which the County shall be entitled, upon a agreement determination that such breach has occurred,to damages,in addition to all other legal remedies,of fifteen percent(15%) If the Services are for the provision of human services and of the amount of the Contract. are not to be performed on County property,the Contractor must adopt,at the least,a neutrality agreement. Required Form: Suffolk County Form SCEX . 22; entitled Under the provisions of Chapter 803,the County shall have "Contractor's/Vendor's Public Disclosure Statement" the authority,under appropriate circumstances,to terminate the Contract and to seek other remedies as set forth therein, 2. Living Wage Law for violations of this Law. It shall be the duty of the Contractor to read,become familiar Required Form: with, and comply with the requirements of Chapter 575, of Suffolk County Labor Law Form DOL-LO1 (Revised the Suffolk County Code. 1/2024); entitled "Suffolk County Department of Labor, Licensing & Consumer Affairs — Union Organizing This Contract is subject to the Living Wage Law of the Certification/Declaration-Subject to Audit." County of Suffolk. The law requires that, unless specific exemptions apply,all employers(as defined)under service 4. Lawful Hiring of Employees Law contracts'and recipients of County financial assistance, (as defined) shall provide payment of a minimum wage to It shall be the duty of the Contractor to read,become familiar employees as set forth in the Living Wage Law. Such rate with, and comply with the requirements of Article R of shall be adjusted annually pursuant to the terms of the Chapter 353 of the Suffolk County Code. Suffolk County Living Wage Law of the County of Suffolk. Under the provisions of the Living Wage Law,the County This Contract is subject to the Lawful Hiring of Employees shall have the authority,under appropriate circumstances,to Law of the County of Suffolk. It provides that all covered terminate the Contract and to seek other remedies as set forth employers,(as defined),and the owners thereof,as the case therein,for violations of this Law. may be,that are recipients of compensation from the County through any grant, loan, subsidy, funding, appropriation, Page 15 of 27 Revision 1/1126; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 payment, tax incentive, contract, subcontract, license Required Forms: agreement,lease or other financial compensation agreement "SUFFOLK COUNTY DEPARTMENT OF LABOR, issued by the County or an awarding agency, where such LICENSING, & CONSUMER AFFAIRS —NOTICE OF compensation is one hundred percent(100%)funded by the APPLICATION TO CERTIFY COMPLIANCE WITH County, shall submit a completed sworn affidavit (under FEDERAL LAW (8 U.S.C. SECTION 1324A) WITH penalty of perjury),the form of which is attached,certifying RESPECT TO LAWFUL HIRING OF EMPLOYEES, that they have complied,in good faith,with the requirements Suffolk County Code,Chapter 353(2006)"DOL-LHE 1/2 of Title 8 of the United States Code Section 1324a with (REVISED 1/2024). respect to the hiring of covered employees(as defined)and with respect to the alien and nationality status of the owners 5. Gratuities thereof. The affidavit shall be executed by an authorized representative of the covered employer or owner,as the case It shall be the duty of the Contractor to read,become familiar may be;shall be part of any executed contract,subcontract, with,and comply with the requirements of Chapter 664 of license agreement, lease or other financial compensation the Suffolk County Code. agreement with the County; and shall be made available to the public upon request. The Contractor represents and warrants that it has not offered or given any gratuity to any official, employee or All contractors and subcontractors (as defined) of covered agent of the County or the State or of any political parry,with employers,and the owners thereof,as the case may be,that the purpose or intent of securing an agreement or securing are assigned to perform work in connection with a County favorable treatment with respect to the awarding or contract, subcontract, license agreement, lease or other amending of an agreement or the making of any financial compensation agreement issued by the County or determinations with respect to the performance of an awarding agency,where such compensation is one hundred agreement. percent (100%) funded by the County, shall submit to the covered employer a completed sworn affidavit (under 6. Prohibition Against Contracting with Corporations penalty of perjury),the form of which is attached,certifying that Reincorporate Overseas that they have complied,in good faith,with the requirements of Title 8 of the United States Code Section 1324a with . It shall be the duty of the Contractor to read,become familiar respect to the hiring of covered employees and with respect with,and comply with the requirements of sections A4-13 to the alien and nationality status of the owners thereof, as and A4-14 of Article IV of the Suffolk County Code. the case may be. The affidavit shall be executed by an authorized representative of the contractor,subcontractor,or The Contractor represents that it is in compliance with owner, as the case may be; shall be part of any executed sections A4-13 and A4-14 of Article IV of the Suffolk contract, subcontract, license agreement, lease or other County Code. Such law provides that no contract for financial compensation agreement between the covered consulting services or goods and services shall be awarded employer and the County;and shall be made available to the by the County to a business previously incorporated within public upon request. the U.S.A.that has reincorporated outside the U.S.A. An updated affidavit shall be submitted by .each such7. Child Sexual Abuse Reporting Policy employer,owner,contractor and subcontractor no later than January 1 of each year for the duration of any contract and upon the renewal or amendment of the Contract, and It shall be the duty of the Contractor to read,become familiar whenever a new contractor or subcontractor is hired under with, and comply with the requirements of Article II of the terms of the Contract. Chapter 880 of the Suffolk County Code. The Contractor acknowledges that such filings are a The Contractor shall comply with Article II of Chapter 880, material, contractual and statutory duty and that the failure of the Suffolk County Code, entitled "Child Sexual Abuse to file any such statement shall constitute a material breach Reporting Policy,"as now in effect or amended hereafter or of the Contract of any other Suffolk County Local Law that may become applicable during the term of the Contract with regard to Under the provisions of the Lawful Hiring of Employees child sexual abuse reporting policy. Law, the County shall have the authority to terminate the Contract for violations of this Law and to seek other 8. Non Responsible Bidder remedies available under the law. It shall be the duty of the Contractor to read,become familiar The documentation mandated to be kept by this law shall at with, and comply with the requirements of Article II of all times be kept on site. Employee sign-in sheets and Chapter 189 of the Suffolk County Code. register/log books shall be kept on site at'all times during working hours and all covered employees,as defined in the Upon signing the Contract,the Contractor certifies that it has law,shall be required to sign such sign-in sheets/register/log not been convicted of a criminal offense within the last ten books to indicate their presence on the site during such (10)years. The term"conviction" shall mean a finding of working hours. guilty after a trial or a plea of guilty to an offense covered under section 189-5 of the Suffolk County Code under Page 16 of 27 G 1 r Revision 1/1/26; Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 "Nonresponsible Bidder." information of any minor participating in their programs. 9. Use of Funds in Prosecution of Civil Actions 13. Contract Agency Performance Measures and Prohibited Reporting Requirements It shall be the duty of the Contractor to read,become familiar It shall be the duty of the Contractor to read,become familiar with, and comply with the requirements of Article III of with,and comply with the requirements of Suffolk County Chapter 893 of the Suffolk County Code. Local Law No. 41-2013, a Charter Law to Implement Performance Measurement to Increase Accountability and The Contractor shall not use any of the moneys,in part or in Enhance Service Delivery by Contract Agencies (Article whole, and either directly or indirectly, received under the VIII of Chapter 189 of the Suffolk County Code) as more Contract in connection with the prosecution of any civil fully set forth in Article I and Article III of this Contract. action against the County in any jurisdiction or any judicial or administrative forum. All contract agencies having a contract in excess of$50,000 shall cooperate with the contract's administering department 10. Youth Sports to identify the key performance measures related to the objectives of the services that the contract agency provides It shall be the duty of the Contractor to read,become familiar and shall develop an annual performance reporting plan.The with, and comply with Article III of Chapter 730 of the contract agency shall cooperate with the administering Suffolk County Code. department and the County Executive's Performance Management Team to establish working groups to identify All contract agencies that conduct youth sports programs are appropriate performance indicators and targets for monthly required to develop and maintain a written plan or policy evaluation,of the contract agency's performance. addressing incidents of possible or actual concussion or other head injuries among sports program participants.Such plan or policy must be submitted prior to the award of a 14. Suffolk County Local Laws Website Address County contract,grant or funding. Receipt of such plan or policy by the County does not represent approval or Suffolk County Local Laws,Rules and Regulations can be endorsement of any such plan or policy,nor shall the County accessed on the homepage of the Suffolk County be subject to any liability in connection with any such plan Legislature. or policy. 15. Suffolk County Code of Ethics 11. Work Experience Participation As required by Suffolk County Standard Operating If the Contractor is a not-for-profit or governmental agency Procedure A-06,the following is a link to the Suffolk County or institution, each of the Contractor's locations in the Ethics Booklet,which contains the provisions of the Suffolk County at which the Services are provided shall be a work County Code of Ethics: site for public-assistance clients of Suffolk County pursuant https://suffolkcount�ny.sov/Portals/0/formsdocs/Boardofet d Chapter of the Suffolk County Code at all times hics/2%2024%2OBLUE%2OBOOK%20UPDATED.pdf during the Term of the Contract. If no Memorandum of Understanding ("MOU") with the Suffolk County Department of Labor for work experience is in effect at the 16. Notification of Cyber Security Breach beginning of the Term of the Contract,the Contractor,if it is a not-for-profit or governmental agency or institution,shall It shall be the duty of the Contractor to read,become familiar enter into such MOU as soon as possible after the execution with,and comply with the requirements of section A5-22 of of the Contract and failure to enter into or to perform in Article V of the Suffolk County Administrative Code. accordance with such MOU shall be deemed to be a failure to perform in accordance with the Contract, for which the The Contractor(as defined in section A5-22)certifies that it County may withhold payment terminate the Contract or has policies and procedures in place for the effective exercise such other remedies as may be appropriate in the management of any cyber security breach, event or attack. circumstances. The Contractor shall, within 48 hours, notify the Chief Information Security Officer ("CISO") at the Office of 12. Safeguarding Personal Information of Minors Information Technology located at William J. Lindsay County Complex —Building 50, 725 Veterans Memorial It shall be the duty of the Contractor to read,become familiar Highway,Hauppauge,New York 11788 and the Department with, and comply with the requirements of Suffolk County named on the signature page of this Contract,of any cyber Local Law No. 20-2013, a Local Law to Safeguard the breach, event or attack, as defined in section A5-22 of Personal Information of Minors in Suffolk County. Article V of the Suffolk County Administrative Code. The Contractor,upon completion of its investigation of the cyber All contract agencies that provide services to minors are breach,event or attack,shall provide a written report of the required to protect the privacy of the minors and are strictly findings of the completed investigation to the CISO. prohibited from selling or otherwise providing to any third party,in any manner whatsoever,the personal or identifying End of Text for Article IV Page 17 of 27 Revision 1/l/26;Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 Page 1S of 27 Revision 1/1/26; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 Article V Payment by the County shall be made within thirty(30)days General Fiscal Terms and Conditions after approval of the Suffolk County Payment Voucher by the Comptroller. 1. General Payment Terms d. Budget Modification a. Presentation of Suffolk County Payment i.) The Parties shall use the Contract Voucher Budget Modification Request form In order for payment to be made by the County to the (`Budget Modification")for revisions to Contractor for the Services,the Contractor shall prepare and the Budget and Services not involving present a Suffolk County Payment Voucher,which shall be an increase to the total cost of the documented by sufficient, competent and evidential matter. Contract. If the Contractor is seeking Each Suffolk County Payment Voucher submitted for such a modification,the Contractor shall payment is subject to Audit at any time during the Term or contact the Department to receive the any extension thereof. This provision shall survive form and enter the required information. expiration or termination of this Contract for a period of not When the County and the Contractor less than seven(7)years,and access to records shall be as set agree as to such revisions, the forth in paragraph 25 of Article III, and paragraph 4(b) of Contractor shall sign the Budget Article V. Modification form and return it to the County for execution along with any b. Voucher Documentation other documentation the Department may require. The Suffolk County Payment Voucher shall list all ii.) Such request must be made in advance information regarding the Services and other items for which of incurring any expenditure for which expenditures have been or will be made in accordance with the Contract. Either upon execution of the Contract(for the the revision is needed: Services already rendered and expenditures already made), or not more than thirty(30)days after the expenditures were iii.) Upon complete execution of the Budget made,and in no event after the 3111 day of January following Modification form, the County shall the end of each year of the Contract, the Contractor shall return a copy to the Contractor. The famish the County with detailed documentation in support revision shall not effective until the of the payment for the Services or expenditures under the Budget Modification is completely Contract, e.g., dates of the Service, worksite locations, executed. activities, hours worked, pay rates and all program Budget categories. The Suffolk County Payment Voucher shall iv.) The Budget Modification form may include time records,certified by the Contractor as true and submitted only twice per calendar year accurate,of all personnel for whom expenditures are claimed and may only be submitted prior to during the period. Time and attendance records of a November 15 of that year. Contractor's Director/Executive Director shall be certified a Budget and/or Services by the Chairperson,President or other designated member of the Board of Directors of the Contractor and shall be Revisions maintained by the Contractor for audit. All Suffolk County i.) The Parties shall use the Contract Payment Vouchers must bear a signature as that term is Budget/Services Revision Approval defined pursuant to New York State General Construction Law § 46 by duly authorized persons, and certification of Form ns to(Budget/Services Buds Revisions) for such authorization with certified specimen signatures revisions to the Budget and Services thereon must be filed with the County by a Contractor involving any change to the total cost official empowered to sign the Contract. the Contract due to a resolution of the Legislature, changes to the County's Disbursements made by the Contractor in accordance with adopted annual budget,or for any other the Contract and submitted for reimbursement must be reason necessitating revisions to the documented and must comply with accounting procedures as Budget or Services. set forth by the Suffolk County Department of Audit and ii.) When the County and the Contractor Control. Documentation, including any other form(s) agree as to such revisions, the required by County or the Suffolk County Department of Department will enter the information Audit and Control, shall be famished to the County. In into the Budget/Services Revisions addition to any other remedies that the County may have, Form and send it to the Contractor for failure to supply the required documentation will disqualify signature.The Contractor shall return it the Contractor from any further County contracts. to the County for execution along with any other documentation the C. Payment by County Department may require. Page 19 of 27 Revision 1/1126; Law No. JSY1 Line Item/Omnibus Grant SC 26 000006710 iii.) Upon complete execution of the form by Budget; the Parties, the County shall return a copy to the Contractor. The revision ii.) personnel rules and procedures; shall not be effective until the Budget/Services Revisions Form is iii.) pension plan and any other employee completely executed. benefit plans or arrangements. f. Taxes b. The Contractor shall not be entitled to reimbursement for costs under any pension or benefit plan The charges payable to the Contractor under the Contract are the Comptroller deems commercially unreasonable. exclusive of federal,state,and local taxes,the County being a municipality exempt from payment of such taxes. C. Notwithstanding anything in this paragraph 3 of Final Voucher this Article V,the County shall not be limited in requesting g' such additional financial information it deems reasonable. The acceptance by the Contractor of payment of all billings 4 Accounting Procedures made on the final approved Suffolk County Payment g Voucher shall operate as and shall be a release of the County from all claims by the Contractor through the date of the a. The Contractor shall maintain accounts, books, Voucher. records, documents, other evidence, and accounting procedures and practices which sufficiently and properly 2. Subject to Appropriation of Funds reflect all direct and indirect costs of any nature expended in the performance of the Contract, in accordance with a. The Contract is subject to the amount of funds generally accepted accounting principles and with rules, appropriated each fiscal year and any subsequent regulations and financial directives,as may be promulgated modifications thereof by the County Legislature, and no by the Suffolk County Department of Audit and Control and liability shall be incurred by the County beyond the amount the Department. The Contractor shall permit inspection and of funds appropriated each fiscal year by the County audit of such accounts,books,records,documents and other Legislature for the Services. evidence by the Department and the Suffolk County Comptroller, or their representatives, as often as, in their b. If the County fails to receive Federal or State funds judgment,such inspection is deemed necessary. Such right originally intended to pay for the Services, or to reimburse of inspection and audit as set forth in subparagraph b.below. the County, in whole or in part, for payments made for the shall exist during the Term and for a period of seven(7)years Services,the County shall have the sole and exclusive right after expiration or termination of the Contract. to: b. The Contractor shall retain all accounts, books, i.) determine how to pay for the Services; records, and other documents relevant to the Contract for seven(7)years after final payment is made by the County. ii.) determine future payments to the Federal,State,and/or County auditors and any persons duly Contractor;and authorized by the County shall have full access and the right to examine any of said materials during said period. Such iii.) determine what amounts, if any, are access,is granted notwithstanding any exemption from reimbursable to the County by the disclosure that may be claimed for those records which are Contractor and the terms and conditions subject to nondisclosure agreements, trade secrets and under which such reimbursement shall commercial information or financial information that is be paid. privileged or confidential. C. The County may, during the Term, impose a C. The Contractor shall utilize the accrual basis of Budget Deficiency Plan. In.the event that a Budget accounting and will submit all financial reports and claims Deficiency Plan is imposed, the County shall promptly based on this method of accounting during the Term. notify the Contractor in writing of the terms and conditions thereof,which shall be deemed incorporated in and made a 5. Audit of Financial Statements part of the Contract, and the Contractor shall implement those terms and conditions in no less than fourteen(14)days. a. All payments made under the Contract are subject 3. Personnel Salaries, Pension and Employee Benefit to audit by the Comptroller pursuant to Article V of the Plans,Rules and Procedures Suffolk County Charter. The Contractor further agrees that the Comptroller and the Department shall have access to and a. Upon request, the Contractor shall submit to the the right to examine, audit, excerpt, copy or transcribe any County a current copy,certified by the Contractor as true and pertinent transactions or other records relating to services accurate,of its under the Contract.If such an audit discloses overpayments by the County to the Contractor,within thirty(30)days after i.) salary scale for all.positions listed in the the issuance of an official audit report by the Comptroller or Page 20 of 27 Revision 1/1./26; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 his duly designated representatives, the Contractor shall Contractor may be operating. The use of subsidiary repay the amount of such overpayment by check to the order schedules should be encouraged for this purpose. The of the Suffolk County Comptroller or shall submit a Auditor must also prepare a Management Letter based on the proposed plan of repayment to the Comptroller. If there is audit no response,or if satisfactory repayments are not made,the County may recoup overpayments from any amounts due or d. "Subrecipients"—Federally Funded Programs becoming due to the Contractor from the County under the and Grants_ Contract or otherwise. The Comptroller reserves the right to undertake all reasonable actions to ensure compliance with i.) In the event the Contractor is a all applicable laws,rules, and regulations including but not "Subrecipient"as that term is defined in limited to Chapter 189 of the Suffolk County Code 2 CFR § 200.1 and expends ONE MILLION ($1,000,000.00) dollars or b. The provisions of this paragraph shall survive the more of Federal moneys, whether as a expiration or termination of the Contract for a period of recipient expending awards received seven(7)years,and access to records shall be as set forth in directly from Federal awarding agencies paragraph 25 of Article III,and paragraph 4(b)of Article V. or as a Contractor expending Federal 6. Financial Statements and Audit Requirements awards received from a pass-through entity such as New York State and/or a. Notwithstanding any. other reporting or Suffolk County, during any fiscal year certification requirements of Federal, State, or local within which it receives funding under authorities, the Contractor shall obtain the services of an the Contract,the audit referred to under independent licensed public accountant or certified public this paragraph 6 must be conducted and accountant(the"Auditor")to audit its financial statements any the audit report must be in for each Contractor's"fiscal year"in which the Contractor accordance with OMB Uniform Grant has received, or will receive, three hundred thousand Guidance — 2 CFR Part 200 ("Single ($300,000.00) dollars or more from the County, whether Audit Report"). Single Audit Reports under the Contract or other agreements with the County,and must also be uploaded to the Federal shall submit a report to the County on the overall financial Audit Clearinghouse, to the extent condition and operations of the Contractor, including a required by the OMB Uniform Grant balance sheet and statement of income and expenses,attested Guidance referred to above. In addition, by the Auditor as fairly and accurately reflecting the the Single Audit Report, respective accounting records.of the Contractor in accordance with financial statements and any generally accepted accounting principles. The audited Management Letters must be submitted financial statements including respective Management to the Department set forth on page one Letters must be emailed to the Executive Director of of this Contract and emailed to the Executive Director of Auditing Services Auditing Services at Audits@suffolkcountyny.gov within thirty(30)days after completion of the audit,but in no event at subrecinientmonitorinsnasuffolkcoun later than nine(9)months after the end of the Contractor's fiscal year,to which the audit relates. The Contractor may n . ov within thirty (30) days after completion of solicit requests for proposals from a number of qualified accounting firms and review carefully the costs of, and later than nine(9)months after the end the audit,but in no event qualifications for, this type of work before selecting the of the Contractor's fiscal year,to which Auditor. the audit relates. b. The Auditor should be required to meet the ii.) In the event the Contractor is a following minimum requirements: "Subrecipient'as that tern is defined in 2 CFR § 200.1 and expends less than i.) a current license issued by the New York ONE MILLION($1,000,000.00)dollars of Federal moneys, whether as a State Education Department; recipient expending awards received ii.) sufficient auditing experience in the not- directly from Federal awarding agencies for-profit, governmental or profit- or as a Contractor expending Federal making areas,as applicable;and awards received from a pass-through entity such as New York State and/or iii.) a satisfactory peer review issued within Suffolk County, during any fiscal year not more than three(3)years prior to the the Contractor must email a certified date when the Auditor was selected to Exemption Letter, the form of which conduct the audit. shall be provided by the Department,on C. The audit must be conducted in accordance with the Contractor's Letterhead and a generally accepted governmental auditing standards. Schedule of Federal Funds Expended to Financial statements must clearly differentiate between the respective County Department and County-funded programs and other programs that the the Executive Director of Auditing Services at Page 21 of 27 Revision 1/1/26; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 subrecipientmonitorinjz&uffolkcouniy nny og_v within thirty(30)days of the end ii.) The County reserves the right to of the Contractor's fiscal year. The purchase or obtain furniture, fixtures, Schedule of Federal Funds Expended equipment,materials,or supplies for the must include all Federal funding Contractor in accordance with the received directly from the Federal programmatic needs of the Contract. If government and all Federal funds passed the County exercises this right, the through from the County and other pass- amount budgeted for the items so through entities. purchased or obtained by the County for the Contractor shall not be available to iii.) Subrecipients may include, but not the Contractor for any purpose necessarily be limited to, not-for-profit whatsoever. Title to any such items organizations;units of state government purchased or otherwise obtained by the or a unit of local governments. County for the programs encompassed by the Contract and entrusted to the e. Copies of any other audit reports including Contractor,shall remain in the County. oversight agency audits must be submitted to the Department set forth on page one of this Contract and emailed to the iii.) The County shall retain a proprietary Executive Director of Auditing Services at interest in all furniture, removable Audits@suffolkcoLm=.gov within thirty (30) days after fixtures, equipment, materials, and completion of the audit(s). supplies purchased or obtained by the Contractor and paid for or reimbursed to f. The requirements set forth in this paragraph 6 shall the Contractor pursuant to the terms of not preclude the authorized representatives of the County, the Contract or any prior agreement the Comptroller,or Federal or State entities from conducting between the Parties. any other duly authorized audit(s) of records and financial statements of the Contractor. The-Contractor shall make iv.) The Contractor shall attach labels such records and financial statements available to authorized indicating the County's proprietary representatives of Federal,State and County government for interest or title in all such property. that purpose. g. The provisions of this paragraph 6 shall survive C. County's Right to Take Title and Possession the expiration or termination of the Contract. Upon the termination or expiration of the Contract or any renewal thereof, the discontinuance of the business of the 7. Furniture,Fixtures,Equipment,Materials,Supplies Contractor,the failure of the Contractor to comply with the terms of the Contract,the bankruptcy of the Contractor, an a. Purchases, Rentals or Leases Requiring Prior assignment for the benefit of its creditors, or the failure of Approval the Contractor to satisfy any judgment against it within thirty (30)days of filing of the judgment,the County shall have the Prior to placing any order to purchase, rent or lease any right to take title to and possession of all furniture, furniture, fixtures, or equipment valued in excess of one removable fixtures, equipment,materials, and supplies and thousand dollars ($1,000.00) per unit for which the the same shall thereupon become the property of the County Contractor will seek reimbursement from the County, the without any claim for reimbursement on the part of the Contractor shall submit to the County a written request for Contractor. approval to make such a proposed purchase,rental or lease, with a list showing the quantity and description of each item, d. Inventory Records,Controls and Reports its intended location and use, estimated unit price or cost, estimated total cost of the proposed order and three written The Contractor shall regularly and concurrently maintain estimates for the same. Written approval of the County shall proper and accurate inventory records and controls for all be required before the Contractor may proceed with such such furniture, removable fixtures and equipment acquired proposed purchase, rental or lease of furniture, fixtures or pursuant to the Contract and all prior agreements between equipment. All items purchased must be new or like new the Parties, if any. Three(3)months before the expiration unless specifically described otherwise in the Budget. date of the Contract, the Contractor shall make a physical count of all items of furniture, removable fixtures and b. Purchase Practices/Proprietary Interest of equipment in its custody, checking each item against the County aforesaid inventory records. A report setting forth the results of such physical count shall be prepared by the Contractor i.) The Contractor shall follow the general on a form or forms designated by the County, certified and practices that are designed to obtain signed by an authorized official of the Contractor, and one furniture, fixtures, equipment, (1)copy thereof shall be delivered to the County within five materials, or supplies at the most (5) days after the date set for the aforesaid physical count. reasonable price or cost possible. Within five(5) days after the termination or expiration date Page 22 of 27 Revision 1/1/26; Law No. JSYl Line Item/Omnibus Grant SC 26 000006710 of the Contract,the Contractor shall submit to the County six exercises its option right,the Contractor shall submit a then (6) copies of the same report updated to such date of the current Statement of Other Contracts. Contract,certified and signed by an authorized official of the Contractor, based on a physical count of all items of 10. Miscellaneous Fiscal Terms and Conditions furniture,removable fixtures and equipment on the aforesaid expiration date, and revised, if necessary, to include any a. Limit of County's inventory changes during the last three (3) months of the Obligations Term. e. Protection of Property in Contractor's Custody The maximum amount to be paid by the County is set forth on the first page of the Contract. The Contractor shall maintain vigilance and take all b. Duplicate Payment from Other Sources reasonable precautions to protect the furniture, fixtures, equipment, material or supplies in its custody against Payment by the County for the Services shall not duplicate damage or loss by fire, burglary, theft, disappearance, payment received by the Contractor from any other source. vandalism, or misuse. In the event of burglary, theft, vandalism, or disappearance of any item of furniture, C. Funding Identification. fixtures, equipment, material or supplies, the Contractor shall immediately notify the police and make a record The Contractor shall promptly submit to the County upon thereof,including a record of the results of any investigation request,a schedule for all programs funded by the County, which may be made thereon. In the event of loss of or itemizing for each such program the sums received, their damage to any item of furniture, fixtures, equipment, materials, or supplies from any cause, the Contractor shall source and the total program budget. immediately send the County a detailed written report d. Outside Funding for Non-County Funded thereon. Activities f. Disposition of Property in Contractor's Notwithstanding the foregoing provisions of the Contract,it Custody is the intent of the County that the terms and conditions of the Contract shall not limit the Contractor from applying for Contractor shall be required to obtain the County's prior and accepting outside grant awards or from providing written approval to dispose of any and all property including additional educational activities/services which may result in fixtures, equipment and furniture, purchased with County the Contractor incurring additional costs, as long as the finds. following conditions are met: Upon termination of the County's funding of any of the Services covered by the Contract, or at any other time that i.) The County is not the Fund Source for the County may direct, the Contractor shall make access the additional'services; available and render all necessary assistance for physical removal by the County or its designee of any or all furniture, ii.) Sufficient funding is available for or can removable fixtures, equipment,materials or supplies in the be generated by the Contractor to cover Contractor's custody in which the County has a proprietary the cost incurred by the Contractor to interest,in the same condition as such property was received provide these additional services;and by the Contractor,reasonable wear and tear excepted. Any iii.) If sufficient funding is not available or disposition,settlements or adjustments connected with such cannot be generated, the County shall property shall be in accordance with the rules and regulations not be held liable for any of the of the County and the State of New York. additional costs incurred by the Contractor in furnishing such additional 8. Lease or Rental Agreements services. If lease payments or rental costs are included in the Budget iv.) Prior to scheduling any such additional as an item of expense reimbursable by the County, the services on County-owned property,the Contractor shall promptly submit to the County, upon Contractor shall obtain written County request, any lease or rental agreement. If during the Term, approval. The Contractor shall, to the the Contractor shall enter into a lease or rental agreement,or County's satisfaction, submit any shall renew a lease or rental agreement,the Contractor shall, documentation requested by the prior to the execution thereof, submit such lease or rental Department reflecting the change, and agreement,to the County for approval. identify the additional services to be provided and the source of funding that 9. Statement of Other Contracts shall be utilized to cover the expenditures incurred by the Contractor Prior to the execution of the Contract,the Contractor shall in undertaking the additional services. submit a Statement of Other Contracts to the County. If the e. Potential Revenue Contract is amended during the Term, or if the County Page 23 of 27 Revision 1/1/26; Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 The Contractor shall actively seek and take reasonable steps Contractor shall spend during the Term for the purposes set to secure all potential funding from grants and contracts with forth in the Contract an amount less than,or receive amounts other agencies for programs funded by the County. more than, provided in the Budget, the total cost of the Contract shall be reduced to the net amount of actual f. Payments Contingent upon State/Federal Contractor expenditures made for such purposes. The total Funding amount to be paid by the County shall not exceed the lesser of(i) actual net expenditures or (ii) the total cost of the Payments under the Contract may be subject to and Contract on the cover page and in the Budget. Upon contingent upon continued funding by State and/or Federal termination or expiration of the Contract,if the Contractor's agencies. In the event payments are subject to such funding total amount of allowable expenses is less than the total no payment shall be made until the Contractor submits amount of the payments made during the Term, the documentation in the manner and form as shall be required Contractor shall prepare a check payable to the Suffolk by State and/or Federal agency. If late submission of claims County Comptroller for the difference between the two precludes the County from claiming State or Federal amounts and submit such payment to the County,along with reimbursement,such late claims by the Contractor shall not the final Suffolk County Payment Voucher. be paid by the County subject to subparagraph g.below,if, for any reason,the full amount of such fimding is not made k. Travel, Conference, and Meeting Attendance: available to the County,the Contract may be terminated in SOP A-07 Amendment 1 whole or in part, or the amount payable to the Contractor may be reduced at the discretion of the County,provided that Reimbursement to the Contractor for travel costs shall not any such termination or reduction shall not apply to exceed amounts allowed to County employees. All allowable costs incurred by the Contractor prior to such conferences that are partially or fully funded by the County termination or reduction,and provided that money has been that the Contractor's staff wishes to attend must be pre- appropriated for payment of such costs. approved, in writing, by the County and must be in compliance with Suffolk County Standard Operating g. Denial of Aid Procedure A-07 which may be viewed online at the County's website, SuffolkCountyny.gov; go to "Government," then If a State or Federal government agency is funding the "Comptroller,"then"Consultant's Agreements." Contract and fails to approve aid in reimbursement to the County for payments made hereunder by the County to the 1. Salaries Contractor for expenditures made during the Term because of any act, omission or negligence on the part'of the The Contractor shall not be eligible to receive any salary Contractor,then the County may deduct and withhold from reimbursement until proof of deposit or payment of all any payment due to the Contractor an amount equal to the withholding and payroll taxes to the Federal/State reimbursement denied by the state or federal government governments has been provided to the County. agency, and the County's obligation to the Contractor shall be reduced by any such amounts. In such an event,if there In. Salary Increases should be a balance due to the County after it has made a final payment to the Contractor under the Contract, on No salary,wage,or other compensation for the Services shall demand by the County,the Contractor shall reimburse the be increased over the amount stated in the Budget without County for the amount of the balance due the County, the prior written approval of the County. payable to the Suffolk County Comptroller. The provisions of this subparagraph shall survive the expiration or n. Contractor Vacancies termination of the Contract. The County shall have the right of prior approval of the h. Budget Contractor's filling of any vacant position as of the date of execution of the Contract or as may thereafter become The Contractor expressly represents and agrees that the vacant, and, in the exercise of that right. The County may Budget lists all revenue, expenditures,personnel,personnel promulgate reasonable regulations involving filling of costs and/or all other relevant costs necessary to provide the vacancies which shall be deemed to be incorporated by Services. reference in, and be made part of, the Contract, provided, however,that subject to the availability of funding,approval i. Payment of Claims for the hiring of replacement clerical shall be a Contractor determination. Upon receipt of a Suffolk County Payment Voucher, the County, at its discretion,may pay the Contractor during the o. No Limitation On Rights Term,in advance,an amount not to exceed one sixth(116)of the maximum amount to be paid by the County set forth on Notwithstanding anything in this Article V to the contrary, the first page of the Contract. the County shall have available to it all rights and remedies under the Contract and at law and equity. j. Payments Limited to Actual Net Expenditures P. Comptroller's Rules and Regulations The Contractor agrees that if,for any reason whatsoever,the Page 24 of 27 Revision 1/1/26; Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 The Contractor shall comply with the"Comptroller's Rules and Regulations for Consultant's Agreements" as promulgated by the Department of Audit and Control of Suffolk County and any amendments thereto during the Term of the Contract. The "Comptroller's Rules and Regulations for Consultant's Agreements" and"SOP A-07 Amendment 1" may be viewed online at the County's website, SuffolkCountyny.gov; go to "Government," then "Comptroller,"then"Consultant's Agreements." End of Text for Article V Page 25 of 27 Revision 1/1126; Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 Article VI Budget Page 26 of 27 NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES PROGRAM BUDGET 2026 JSY2 AGENCY/MUNICIPALITY: Town of Southold FUND TYPE PROGRAM TITLE: PERSONAL SERVICES: POSITION TITLE RATE OF BASIS TOTAL AMOUNT(1) TOTAL OCFS FUNDS REQUESTED PAY (H,W,BW,SM) FOR THIS PROGRAM Juvenile Aid Bureau Officers $78.50 H $17,464.00ta ' TOTAL SALARIES AND WAGES$17,464.00. TOTAL FRINGE BENEFITS TOTAL PERSONAL SERVICES $17,464.00 CONTRACTED SERVICES AND STIPENDS TYPE OF SERVICE OR CONSULTANT TITLE RATE OF BASIS TOTAL AMOUNT(1) PAY (H,W,BW SM) It € s �; � .�� �'• .,� TOTAL CONTRACTED SERVICES is TOTAL MAINTENANCE&OPERATION Is FACILITY REPAIRS PROGRAM SITE ADDRESS TOTAL FACILITY REPAIRS(4) $ TOTAL OCFS PROGRAM AMOUNT$17,464.00 TOTAL OCFS FUNDS REQUESTED $17,464.00 LIST OF OTHER FUNDING SOURCES REIMBURSABLE TOTAL MUNICIPAL FUNDING OTHER SOURCES Revision 111426;Law No. JSYI Line Item/Omnibus Grant SC 26 000006710 Article VII Reporting of Key Performance Indicators Not Applicable, contract under$50,000 Page 27 of 27 I COVER SHEET FOR DOCUMENTS { NAY 2 9 26 SENT TO: l Sent by: ASSISTANT T/A, JULIE M. MCGIVNEY ASSISTANT T/A BENJAMIN JOHNSON ASSISTANT T/A KAYLA GRIFFIN CONFIDENTIAL SECRETARY, AMY SCHLACHTER Type of Agreement g Nature of Contract/Agreement RIO r? C� (� �. o-