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HomeMy WebLinkAboutTB-03/21 & 03/23/1984-S 79 SOUTHOLD TOWN BOARD SPECIAL MEETING March 21, •1984 E ' March 23, 1984. WORK SESSION - 9:00 A.M. Present: Supervisor Francis J. Murphy, Councilman Paul Stoutenburgh, Councilman James A. Schondebare, Town Clerk 'Judith T.,-Terry, Commissioner of Public Work Raymond C. Dean. Town Attorney Tasker arrived at. 9:45 A.M., Councilman .Townsend arrived at 10:-00 A.M. Absent: Justice Raymond W. Edwards The Board reviewed. the resumes of the following planning consultants, and set Friday, March 23, .1984,. beginning .at 8:00. A.M. for interviews with these consultants: Ward Associates,' P.C., Raymond, Parish, Pine & Weiner, Inc., Timonthy A. Rumpf ASLA, R.L.A., Peconic Associates, Inc., Valerie Scopaz, McCrosky-Reuter, Szepatowski'Associates Inc. Supervisor Murphy handed the Board members copies of a letter from Troy Gustayson, Publisher of The Suffolk Times, in which he formally' requested a copy of the P.R.C. Speas draft report on the' Southold Town Airport, which he made on the recommendation of Robert J. Freeman, Executive. Director of the New York State Commission on Open Government, and stating that Helen Pike. (a reporter for The Suffolk Times) had indicated in a conversation to Supervisor Murphy that The Suffolk Times considers the aforesaid' report to be public information and they want to disseminate it to their 'readers.--Super- visor Murphy advised that Board that neither he, nor the Town Clerk, has received the report in question. He did have a telephone call from David .- Spohn, the Town's contact person with P.R. C. Speas,' on Tuesday, March 20th, advising him he had received a copy of the report and would deliver it to the Supervisor on Friday, March 23rd.--When asked his advice, Town Attorney Tasker stated that he attributes the problem to P.R.C. Speas for failing to deliver, the report to the Town first.-=T.he Board members were _ upset with the letter from Mr.. Gustayson, indicating that it assumes .the Town has the report and is. withholding it from the .public: Supervisor Murphy will respond to Mr. Gustayson in that respect. A lengthy discussion was 'held relative to the appointment of a Sanitation Super- visor and another supervisory position at the Landfill site. Supervisor_ Murphy presented a breakdown of the 1984 budget pertaining to the Landfill'; and comparisons of landfill operations in the Towns of Riverhead, East Hampton, and Southampton. The Board discussed: titles; duties•,§aIaries• of the present employees at the Landfill'site. Supervisor Murphy stated the Town must hire two additional -persons (John .C. Harrison and .James R. Douglass have been those individuals - undert consideration) as the collection center building is 'about ready to go into operation, and Commissioner of Public Works Dean is 'about' to begin construction of the guard-house at the entrance to the Landfill•site. The Board then attempted to outline the duties of three separate supervisory positions, one of which is Edward Capobianco, present Sanitation Crew Chief, but was unable to reach an agreement on the projected individual duties. A general discussion was held concerning the operation of the landfill, sale of sand, machinery operation and maintenance,, compaction, burying the garbage. After much time was spent trying to reach a compromise on the prospective appointments, it was decided to hold the decision until Friday noon, when the meeting would reconvene. 80 MARCH 21, 23 , 1984 SPECIAL MEETING A Special Meeting of the Southold Town Board was. called to order by Supervisor Francis J. Murphy at 11 :45 A.M. , Wednesday, March 21, 1984 at the Southold Town Hall, Main Road, Southold, New York.. Present: Supervisor Francis J. Murphy Councilman Joseph L. Townsend., Jr. Councilman Paul .Stoutenburgh Councilman James A. Schondebare Town Clerk Judith T. Terry Town Attorney Robert W. Tasker Commissioner of Public Works Raymond C. Dean Moved by Supervisor Murphy, seconded by Councilman Schondebare, it was RESOLVED that this 'Special Meeting be recessed until 12 Noon, Friday, March 23, 1984, Southold Town Hall, Main Road, Southold, New York.. Vote of the Town Board: Ayes: Councilman Schondebare, Councilman Stoutenburgh, Councilman Townsend, Supervisor Murphy. This resolution was declared duly ADOPTED. MARCH 23, 1984 Present: Supervisor Francis •J. Murphy Councilman Joseph L.. Townsend, Jr. Justice Raymond W. Edwards Councilman Paul Stoutenburgh Councilman James A. Schondebare Town Clerk Judith T. Terry Commissioner of Public 'Works Raymond C. Dean The Town Board and Mr. Dean met from 8: 00 A.M. to. "12 Noon on this ' date, March 23,. 1984., to conduct planning consultant interviews. Recessed for lunch from 12 Noon to 1:00 P.M. WORK SESSION 1 :00 P.M. - The Board reviewed the responsibilities of the proposed Sanitation Supervisor for the Lan i I as presented by Commissioner of Pubic Works Dean, and responsibilities of the Town'Clerk with respect to the issuance of the proposed compactor, contractor and scavenger waste permits for the Landfill: There was considerable discussion among the members of the Board and Mr. Dean as to their individual concepts of the responsibilities of the proposed employee; whether there should be two positions or one overall administrator, capabilities of the two candidates, James Rodney Douglass and John C. Harrison, as well as the need for additional personnel at the Landfill'to implement the goals to be achieved. SPECIAL MEETING Supervisor Murphy reconvened the' Special; Meeting which w-a-s-'recessed on Wednesday, March 21, 1984 to this 'date, March 23, 1984, at 1:30 P.M. Present: Supervisor Francis `J. Murphy Councilman Joseph L. Townsend, Jr. Justice Raymond W. Edwards Councilman Paul Stoutenburgh Councilman James A. Schondebare Town Clerk Judith T. Terry Commissioner of Public 'Works Raymond C. Dean SUPERVISOR MURPHY: The meeting is 'now reconvened. Well dispense all other business and move on to a resolution. I would like to hire a Sanitation Supervisor for the Southold Town Landfill: MARCH 21, 23 , 1984 81 Moved by Councilman Townsend, seconded by Justice Edwards, it was- RESOLVED that the Town Board of the Town of Southold hereby appoints' James Rodney Douglasss as Sanitation Supervisor for the Southold Town Landfill------ SUPERVISOR MURPHY: Any questions further? COMMISSIONER OF PUBLIC WORKS DEAN: I have. I want the Board and the person for the job to meet and be interviwed before he goes on the job. COUNCILMAN TOWNSEND: Excuse me? COMMISSIONER OF PUBLIC WORKS DEAN: I want the Board to interview this candidate. COUNCILMAN TOWNSEND: Oh, we'll be meeting with him:, 11m. sure, to explain' what we--- COMMISSIONER OF PUBLIC WORKS DEAN: . 1 think he should be talked to. He should be brought to the Town Board. COUNCILMAN TOWNSEND: Right. COUNCILMAN SCHONDEBARE: I agree. I agree with Mr. Dean. COMMISSIONER OF PUBLIC WORKS DEAN: And he should be brought here and it should be spelled out--where he's .going, and--. COUNCILMAN SCHONDEBARE: And how he's supposed to get there. COMMISSIONER OF PUBLIC WORKS DEAN: That's right, without getting egg all over his face, and anybody else that is attached to it. SUPERVISOR MURPHY: Any other questions? TOWN CLERK TERRY: Effective when, and at what salary? SUPERVISOR MURPHY: Joe, you made the resolution. COUNCILMAN TOWNSEND: What was the salary, $20,000.00, is that what we established? COUNCILMAN SCHONDEBARE: . That's what we put in' the budget. That doesn't mean that's .what we're going to give him'. COMMISSIONER OF PUBLIC WORKS DEAN: I recommend $18,000.00.' There'll be no. comp time, it'll be for the first year, he's there working the job. And you. can give him salary--I . say a salary, rather than hours. TOWN CLERK TERRY: Is this 'seven days a week? COMMISSIONER OF PUBLIC WORKS: Any department head doesn't have hours. COUNCILMAN SCHONDEBARE: I agree. TOWN CLERK TERRY: I understand. I just want to be sure it's all there before you vote on it.' SUPERVISOR MURPHY: Any other questions? I would like to point out-- COUNCILMAN SCHONDEBARE: Are we agreeing on $18,000.00? Is that the figure we're agreeing on? COUNCILMAN TOWNSEND: Well, l was looking at $18,500. 00 for two people before. Now, you're talking about all sorts of responsibilities that--we were talking about the possibility of hiring an administrator at one point, to make the budget work, and where he was going to be taking the place of--we also have to hire a person for this 'other person that's retiring. We have to hire a person to replace that. COMMISSIONER OF PUBLIC WORKS DEAN: He's on a fixed salary, his money is 'already there. SUPERVISOR MURPHY: For all intents and purposes he's not working there a now. COMMISSIONER OF PUBLIC WORKS DEAN: We don't have him' there. now, and want you, no, 1 want the Landfill Committee--1. .want a meeting soon. 82 MARCH 21, 23 , 1984 COUNCILMAN TOWNSEND: Right. Okay. COMMISSIONER OF PUBLIC WORKS: DEAN: Because I'm going to need the landfills-- COUNCILMAN TOWNSEND: As you know, anybody on the Landfill Committee can call a meeting, if they feel there is 'a meeting needed. COUNCILMAN STOUTENBURGH:. 1 might not be at the end of this 'meeting. COMMISSIONER OF PUBLIC WORKS DEAN: Because I want the Landfill Committee to help me make out a schedule, and I want you fellows--and it's going to be you fellows--I want you to tell me how you want this 'thing to run, in'a sense, not how to run it,' I want you to tell me how we're going to do it. And we have three men and if I get in'a jam and there's only two men up there, I don't want my telephone ringing-- . SUPERVISOR MURPHY: We're interferring with Mr. Dean's operation. Interfere completely. COUNCILMAN TOWNSEND: Oh, all right, now, this 'is what I sense--- COUNCILMAN STOUTENBURGH: We have a motion on the floor. SUPERVISOR MURPHY: We have a motion on the floor. Let's deal with the motion. On the discussion--go ahead. Somebody suggested, I believe, $18,000.00. You made the resolution, I believe you, could amend, add your salary.. Do you have any objection? COUNCILMAN TOWNSEND: At an .annual salary of $20,000.00. a year. COUNCILMAN STOUTENBURGH: Come on, Jay, watch out. COUNCILMAN SCHONDEBARE: Are you all looking at me? SUPERVISOR MURPHY: You said'you wanted $18,500. 00. COUNCILMAN SCHONDEBARE: I didn't say a word, Ray said' $18,000.00, Joe just said $20,000.00. SUPERVISOR MURPHY: Oh, $18,090.00, 1 thought someone said $18,500.00. COUNCILMAN TOWNSEND: I said' $18,500.00 because that's what we were talking about hiring two 'people at; before.. SUPERVISOR MURPHY: Would you repeat your resolution .for Judy. You would like to hire Rodney Douglas COUNCILMAN TOWNSEND: At an. annual salary of $20,000..00. TOWN CLERK TERRY: $20,000. 00. Effective? JUSTICE EDWARDS: One April. COUNCILMAN :TOWNSEND: Okay, 1 April. SUPERVISOR MURPHY: Any other, comments? 1 would like to just remind the Board that this is =-- COMMISSIONER OF PUBLIC WORKS DEAN: You haven't voted on it, have you? YCOUNCILMAN SCHONDEBARE: No, we haven't voted on it. That was the motion. Has that been seconded? TOWN CLERK TERRY: That has been seconded and you agreed to the amendment. JUSTICE EDWARDS : I agree to the amendment. COUNCILMAN TOWNSEND: And I will make a• comment, too, after this.' SUPERVISOR MURPHY: That this 'is 'a provisional. civil service appointment and there is no probation, it's .provisional until he could take a test, and it's to fill a civil 'service position. . COUNCILMAN SCHONDEBARE: And it's my understanding we could fire him' at any time. SUPERVISOR MURPHY: Right. And his duties will' include the list Mr. Dean made uo_ and Mrs. Terry, MARCH 21, 23 , 1984 83 COUNCILMAN TOWNSEND: Well the job description that we originally had. mean, these duties have to be taken, care of. COMMISSIONER OF PUBLIC WORKS DEAN: Well, that's the obligations that with it; Joe. l mean, that's a synopsis: That's the nuts and bolts of it. COUNCILMAN TOWNSEND: 1 agree, these are the things that have to be done at the Landfill: I agree, these are the things that have to be done. SUPERVISOR MURPHY: This 'is what Mr. Dean wants accomplished. COUNCILMAN TOWNSEND: He's .going to have to supervise this. COUNCILMAN STOUTENBURGH: Now, wait 'a minute, wait 'a minute, wait 'a - minute. We're making something.different here. What we're saying here is ' that he has to do those things over there. COUNCILMAN TOWNSEND: Which includes all these. COUNCILMAN STOUTENBURGH: Which does include all those. COUNCILMAN TOWNSEND: The supervision includes all this 'stuff, yes. COUNCILMAN STOUTENBURGH: . All right, I just want to make sure that's . part of the record, that both these things are involved. SUPERVISOR MURPHY: Are you ready to vote? COUNCILMAN TOWNSEND: Well, the supervision of these responsibilities. SUPERVISOR MURPHY: We have a supervisor now. Mr. Dean is `the supervisor of the Landfill: COUNCILMAN TOWNSEND: Well, then Mr. Dean is 'responsible for this. SUPERVISOR MURPHY: And we just hired the--. COMMISSIONER OF PUBLIC WORKS DEAN: . That's .right, - 1 am responsible for-- SUPERVISOR-MURPHY: We just hired the man that's going to-- COUNCILMAN TOWNSEND: He's delegating it to• guy, and this 'guy is going to have to in' turn see that the Landfill is properly staffed so this is 'accomplished. COUNCILMAN STOUTENBURGH:. What if 'he says he's .not going to do that.. He's hired according to that (the advertised description of 'the position of Sanitation Supervisor) , not according to that (the responsibilities of the position drawn up by Mr. Dean). COUNCILMAN -TOWNSEND: Well, this • (advertised) includes that (Mr. Dean's), . if 'you read it. I mean, you're going to- have all the same things that are here are--it says supervising, and this 'says does. That's the difference. This says supervising this; and this says does this. SUPERVISOR MURPHY: Would you like to vote on the resolution?. COUNCILMAN SCHONDEBARE: It's a sorry state of affairs that we've got to worry about the guy being set up for a kill. That's basically what 'I think Mr.. Townsend's worried about. It's pathetic; it 'really is. COUNCILMAN TOWNSEND: I mean, that's .the feeling 1 get. I do feel the guy is,. capable. COUNCILMAN STOUTENBURGH: Whereas you're setting him' up that the man, can't do this 'all himself. COUNCILMAN TOWNSEND: That's your opinion, and what you're doing is 'you're in'the position to--, SUPERVISOR MURPHY: In my opinion he isn't.. You say he is: Now we're voting on it.' You want to back out now? COUNCILMAN TOWNSEND: I'm not backing out. SUPERVISOR MURPHY: Well, then, damnit; vote on it.' JUSTICE EDWARDS: Well, what is 'the salary sitting at? TOWN CLERK TERRY: $20,000.00. 84 MARCH 21, 23, 1984 COMMISSIONER OF PUBLIC WORKS DEAN : Who seconded that? TOWN CLERK TERRY: Justice Edwards. JUSTICE EDWARDS: 11m .going to pull that back. I think '1 would like to put it at $18,000.00. COUNCILMAN TOWNSEND: I'll accept the amendment. JUSTICE EDWARDS: Also in this trial period I think it 'only fair °that you don't go the first week after the gentleman and say he isn't doing this.' I think you should give him' at least a month. SUPERVISOR MURPHY: No intention of do anything like that at all, Ray. And 1 really don't like the suggestions that anybody here would do this. I'm just saying this 'Landfill'will'not be a dump anymore, it's going to be a Landfill, and it's going to operate properly. JUSTICE EDWARDS: As long as we're on record. COMMISSIONER OF PUBLIC WORKS DEAN: It's got to operate properly. SUPERVISOR MURPHY: Now, if you people insist upon interfering with the Supervisor of the Commissioner of Public Works on it, fine, then we're assuming this 'responsibility. I think we should be out of it myself, but we will. COUNCILMAN TOWNSEND : Well, if you didn't want us to hire the person, you shouldn't have set it 'up that way. SUPERVISOR MURPHY: Judy, will 'you please read the resolution. TOWN CLERK TERRY: RESOLVED that the Town Board of the Town of Southold hereby appoints James Rodney Douglass to the position of Sanitation Supervisor for the Southold Town Landfill, effective April 1, 1984., at a salary of $18,000.00 per annum. This is a provisional appointment until a avi service test can be estab ishe . The responsibilities of the position is 'the- siapervisiorrr.of the duties as outlined in' the. civil serrv-ice job description.. COUNCILMAN.TOWNSEND: Supervision of. I agree that that he's responsible for these activities, it says responsibilities up here, okay. Do you follow me? In other words, I he's not going to be---. . SUPERVISOR MURPHY: We don't expect the guy to do the welding. on the machines, no one is 'saying that at all, and we were- talking about responsibilities. We don't expect the guy to run the payloader, the bulldozer and the chipping machine and then also grease and then come back. in and. call. No one's expecting the person to do that. Would you like to vote on the resolution? Vote of the Town Board: Ayes: Councilman Schondebare, Councilman Stoutenburgh, Justice Edwards, Councilman Townsend, Supervisor Murphy. This resolution was declared duly ADOPTED. SUPERVISOR MURPHY: 1'd .like to make: a motion to adjourn the meeting. COUNCILMAN STOUTENBURGH: I think it's time for me to get off the Town Dump Committee. For the simple reason that I feelere has been an inference fhat would be putting pressures on Douglass, which I don't think is 'a fair ' statement. I feel Douglass is 'probably one of the most capable people you could get to work 'up there, but what I think you're asking him` to do is 'an almost impossible task,. and I feel I couldn't support a Dump Committee that would ask that much of a person, so I'd like to be relieved of that. Maybe you could appoint someone else. SUPERVISOR MURPHY: Be glad to. Jay, you showed an interest. Would you like to serve? — COUNCILMAN SCHONDEBARE: We're really going to sink or swim with our Town Dump. SUPERVISOR MURPHY: It's not going to be called a Dump anymore. Do you accept. COUNCILMAN SCHONDEBARE: Yes.- SUPERVISOR MURPHY: There's a motion to adjourn the meeting, is there a second? MARCH 21,23,1984 pc Moved by Supervisor Murphy, seconded by Councilman Townsend, ;it-was RESOLVED that this meeting be adjourned at 1:40 P.M. Vote of the Town Board: Ayes: Councilman Schondebare, Councilman Stoutenburgh, Justice Edwards, Councilman Townsend, Supervisor Murphy. This resolution was declared duly ADOPTED.